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Office Administrator jobs in Ontario

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    • They will manage office administration duties such as filing, scanning, preparing documents, office supply inventory and processing mail.
    • Previous experience in office administration and bookkeeping.
    • Position Type:* Full-Time, Permanent.
    • The Office Administrator / Bookkeeper is responsible for…
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    • Medical office: 2 years (required).
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    • Strong leadership and supervisory skills.
    • Comfortable and experienced in a busy, high-volume office setting.
    • Stable, full-time weekday schedule in a professional office environment.
    • Dental office: 1 year (required).
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    • A professional telephone manner, ability to multitask and attention to details are a must for this customer service-oriented role in a fast-paced environment.
    • General office administration and clerical duties.
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    • Assist with administrative tasks to ensure smooth office operations.
    • Experience Required: Previous experience in a dental office is a MUST.
    • Manage day-to-day office administration to ensure efficient workflow and communication.
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    • We are looking for a candidate with a welcoming and positive demeanor interacting with customers and a have a passion for excellence in customer service.
    • General Bookkeeping/Accounting experience required - no exceptions.
    • Min. 3 years experience in an accounting environment.
    • Supervise and support office administrative staff.
    • Establish and maintain office procedures and standards.
    • Reporting directly to the Director of Operations and…
    • Fast growing, technology company* is looking for a smart, driven, resourceful, organized, and meticulous person to coordinate projects, involving high end…
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Job Post Details

Compliance, Priva and Office Administrator - job post

Cervini Farms (1993) Inc.
132 Elliott Street, Leamington, ON N8H 3N1
From $60,000 a year - Permanent, Full-time
Responded to 75% or more applications in the past 30 days, typically within 4 days.

Job details

Pay

  • From $60,000 a year

Job type

  • Permanent
  • Full-time

Shift and schedule

  • Monday to Friday

Location

132 Elliott Street, Leamington, ON N8H 3N1

Full job description

Job Overview:

The Compliance and Office Administrator will complete various functions for the Farm Administrative Office. They will manage all aspects of Health & Safety Compliance and Food Safety Compliance. They will perform data entry tasks in Priva and QuickBooks. They will manage office administration duties such as filing, scanning, preparing documents, office supply inventory and processing mail.

This is a full-time position. Our office is open Monday to Friday 8am-5pm.

Main Duties and Responsibilities of the Role

Compliance

  • Take the lead on maintaining company compliance to food safety (CandaGAP) and health and safety (OHSA) standards; meet weekly with Director of Administration to monitor and accomplish this.
  • Prepare training and SOPs where required; Coordinate and administer employee training where required.
  • Complete monthly inspections of the workplace to monitor employee compliance; Inspect fire extinguishers and emergency lighting; Maintain inventory of first aid kits.
  • Participate in the Joint Health and Safety Committee and its functions.
  • Assist in preparation for and attend audits.
  • Coordinate annual inspections of equipment as required.
  • Responsible for all record keeping related to compliance.

Priva FS

  • Time and attendance management; check and correct employee hours daily in Priva FS and report bi-weekly to payroll for processing.
  • Prepare and send daily reports for management to monitor labour KPI; ensuring accuracy of information recorded by Priva FS.
  • Prepare and send additional reports where prescribed to utilize the information provided by Priva FS.
  • Oversee proper use and maintenance of Priva FS readers; ensure proper materials are administered for new hires and during employee working location changes.
  • Configuration of data in Priva FS where required.

Reporting & Administration

  • Manage, prepare, and send out daily labour reports to monitor KPIs
  • Manage administrative tasks as it relates to EntraPass security management software
  • Manage administrative tasks and serve as a central point of contact for office related inquiries including handling phone calls, deliveries, and visitors
  • Maintain organization within the office, including filing systems, supplies, and scheduling
  • Reconcile monthly credit card statements
  • Pick up and deliver mail, sort and deliver to the correct personnel
  • Other duties as needed such as meeting room set up, printing and scanning documents, item pick up and delivery, general office errands
  • Responsible for supporting new hire processes and termination processes

Qualifications:

  • Office Administration experience required
  • Experience with Food Safety and Health & Safety regulations is an asset
  • Experience with Priva FS is an asset
  • Ability to speak Spanish is an asset

Job Types: Full-time, Permanent

Pay: From $60,000.00 per year

Flexible language requirement:

  • French not required

Education:

  • Secondary School (preferred)

Experience:

  • Administrative: 1 year (preferred)

Language:

  • English (required)

Work Location: In person

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