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Office Administrator jobs in Ontario

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    • Perform routine office duties such as scanning, filing, and emailing.
    • Hexagon’s Autonomous Solutions division is looking for a Business Support Administrator –…
    • Experience: 3 years experience in accounting or office administration is preferred.
    • Managing tax payments along with other related reports.
    • Partner closely with internal departments (Finance, Operations) and external service providers to coordinate facility needs, manage office vendors, and address…
    • Highly organized with a proactive approach to office management, process improvement, and the ability to maintain confidentiality in handling sensitive…
    • As this position is based at reception, you will also be responsible for ensuring that every client and visitor receives a warm and professional welcome when…
    • Operations & Team Leadership: Oversee office administration and coordinate CSR, AR, and AP functions, ensuring effective workflows, communication, accuracy,…
    • Experience leading, coaching, and developing teams.
    • Wellington Dental is looking for an exceptional Clinic Manager who is passionate about leadership, team…
    • Barrette Electric will provide the necessary support to the planning, organization, direction, coordination, and control of each project undertaken by the…
    • Supervise office staff and delegate tasks as needed.
    • Office administration: 1 year (required).
    • Maintain office supplies inventory and place orders when…
    • The ideal candidate will possess strong accounting skills, experience with various accounting software, and a proactive approach to office management.
    • Manage office equipment (e.g., photocopiers) including maintenance and renewals.
    • Currently seeking a highly organized and approachable Branch Administrator to…
    • Responsible for our paperless office flow of documents including copying paper documents, creating PDFs and organizing server database.
    • Assist with general office coordination tasks on an as needed or requested basis.
    • Supporting the Office Administrator when required to assist with general…
    • Must maintain ability to travel in a timely manner to other offices, work locations or sites as authorized by the Corporation for business reasons.
    • Order office supplies and maintain inventory.
    • The ideal candidate will provide essential administrative support across various departments, ensuring smooth…
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Business Support Administrator
Hexagon
·
3.4
53 Main St W, Dowling, ON
Part-time
Apply on company site

Job details

Here’s how the job details align with your profile.

Job type

Part-time

Full job description

Overview:
Hexagon’s Autonomous Solutions division is looking for a Business Support Administrator – Order Entry & Order Management to join our team in Dowling, Ontario. Reporting to the Operations Manager, this role will support order entry, quoting, invoicing, and administrative activities while coordinating information between departments to ensure operational efficiency and customer satisfaction.


The Location: This position is based in Dowling, Ontario.

The Company: Hexagon is a global leader in digital reality solutions, combining sensor, software, and autonomous technologies. We are putting data to work to boost efficiency, productivity, quality, and safety across industrial, manufacturing, infrastructure, public sector, and mobility applications.
Our technologies are shaping the production and people-related ecosystems to become increasingly connected and autonomous, ensuring a scalable, sustainable future.
Responsibilities:
As Business Support Administrator – Order Entry & Order Management you will be responsible for these activities:
  • Accurately enter orders for parts, projects, and service requests into the ERP or order management system.
  • Verify pricing, product codes, quantities, lead times, and special instructions.
  • Maintain organized order documentation and records.
  • Prepare and assist in issuing quotes for parts and small projects.
  • Review customer requests to ensure accurate quoting.
  • Follow up on quote status and convert approved quotes into orders.
  • Prepare customer invoices for parts, projects, and service activities.
  • Ensure accuracy of labour, materials, and additional charges.
  • Respond to inquiries regarding orders, pricing, availability, and delivery schedules.
  • Provide timely order status updates to customers and internal stakeholders.
  • Assist Purchasing with creating purchase orders and communicating with suppliers.
  • Provide backup coverage for procurement tasks as required.
  • Ensure accurate information flows between departments.
  • Maintain filing systems and documentation.
  • Prepare reports, spreadsheets, and summaries.
  • Perform routine office duties such as scanning, filing, and emailing.
Qualifications:
Must Have:
  • High school diploma required; post-secondary education preferred.
  • 2+ years of experience in order entry, administration, or customer service.
  • Experience using ERP systems.
  • Strong attention to detail with a commitment to accuracy.
  • Proficiency with Microsoft Office applications including Excel, Word, and Outlook.
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • Ability to manage multiple priorities in a fast-paced environment.
Nice To Have:
  • Experience supporting purchasing, procurement, or supply chain activities.
  • Experience working in a manufacturing, industrial, mining, or service-based environment.
Key Success Factors:
  • Maintains a high level of accuracy in order entry, quoting, and invoicing activities.
  • Delivers responsive and professional service to customers and internal stakeholders.
  • Effectively manages multiple priorities while meeting deadlines.
  • Supports strong cross-functional collaboration and contributes to efficient business operations.
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