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Office Administrator jobs in Oakville, ON

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    • Standard business hours with occasional flexibility required.
    • Managing dental office: 5 years (required).
    • Dental office management: 4 years (required).
  • View similar jobs with this employer
    • Strong knowledge of dental office software such as Open Dental.
    • Your energetic approach will help create a positive experience for every patient while…
    • Collaborating with head office to maintain processes in optimizing office operations – including standardizing office protocols (where feasible).
    • Knowledge of office management systems and procedures.
    • Perform general office duties such as filing, scanning, and photocopying.
    • In this role, you will work alongside a team of experienced real estate professionals and administrators to provide operational, project, and client support for…
    • Support general office administration tasks.
    • Experience with scheduling, dispatch coordination, or office administration preferred.
    • 1–2 years of experience in an administrative, HR, claims, insurance, or office support role preferred.
    • This position will support our HR, claims, and general…
    • Ensure compliance with dental regulations and office policies.
    • Dental office experience: 2 years (required).
    • Competitive Salary: Attractive compensation based…
    • Maintain office equipment and computers.
    • You'll coordinate supplier communications, track client projects, manage purchasing and freight, and handle invoicing…
    • Minimum one year of medical office experience.
    • Office management including maintaining inventory of office supplies.
    • Expected Start Date:* As soon as possible.
    • Perform opening & closing office procedures.
    • Keep listing packages/forms & office equipment fully stocked.
    • Greet and direct in-office clients/other associates…
    • Housekeeping and tidying of office.
    • A significant number of patients are active or athletic individuals trying to recover from injury and get back to their…
    • Comfortable coordinating basic IT/technology needs and working with external vendors.
    • Track the office budget and monthly spend against plan.
    • Schedule:* Part-Time | Approximately 15–20 hours per week.
    • This position will typically work approximately 15–20 hours per week, generally across 2–3 days,…
    • We are looking for a detail-oriented and organized Administrative Assistant to join our team on a part-time basis Monday through Friday 9am to 1pm (20 hours a…
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Job Post Details

Dental Office Manager - job post

Confidential
Oakville, ON
$28–$35 an hour - Permanent, Full-time

Job details

Pay

  • $28–$35 an hour

Job type

  • Permanent
  • Full-time

Location

Oakville, ON

Benefits

Pulled from the full job description

  • Paid time off
  • Company events
  • On-site parking

Full job description

Looking for a motivated and experienced Practice Manager to oversee daily operations, support team performance, and ensure an exceptional patient experience. This leadership role is ideal for someone who thrives in a fast-paced dental environment and is passionate about operational excellence.

Key Responsibilities

  • Run daily operations
  • Hire, train, and support team members aligned with our vision and standards
  • Lead team meetings and daily morning huddles
  • Conduct and ensure completion of annual performance reviews
  • Create and manage team schedules to optimize productivity and patient flow
  • Achieve production targets aligned with monthly and annual budgets
  • Monitor staff attendance, vacation scheduling, and daily operations
  • Oversee patient scheduling and minimize gaps in appointments
  • Manage accounts receivable, patient payment plans, and collections
  • Process insurance claims and predeterminations
  • Prepare weekly and monthly operational reports for senior management
  • Maintain office organization, supplies, and administrative systems
  • Address concerns promptly with balanced, solution-oriented approaches
  • Improve clinic profitability through efficient scheduling and cost management

Qualifications

  • Minimum 2–4 years of dental office management experience (required)
  • Strong leadership, organizational, and team management skills
  • Excellent communication and problem-solving abilities
  • Ability to manage multiple priorities in a fast-paced environment
  • Experience with dental practice management software ( Dentrix) required

What We Offer

  • Competitive salary with bonus structure
  • Company events
  • On-site parking
  • Flexible and supportive work environment
  • Ongoing training and professional development
  • Opportunity to work across multiple locations
  • Collaborative, team-oriented workplace

Work Conditions

  • Fast-paced dental clinic environment
  • In-person role requiring regular interaction with patients and staff
  • Standard business hours with occasional flexibility required

Transparency Statement

This posting is for a current job vacancy and are actively seeking to fill this position.

We do not use artificial intelligence (AI) to screen, assess, or select applicants at any stage of the recruitment and hiring process. All applications are reviewed by our management team.

Equity & Accessibility

We are a equal opportunity employer committed to building a diverse and inclusive workforce. We welcome applications from all qualified candidates, including those with disabilities.

Accommodations are available upon request for candidates participating in all aspects of the recruitment process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

Job Types: Full-time, Permanent

Pay: $28.00-$35.00 per hour

Benefits:

  • Company events
  • On-site parking
  • Paid time off

Experience:

  • Managing dental office: 5 years (required)
  • Dentrix: 3 years (required)
  • Dental office management: 4 years (required)

Work Location: In person

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