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Office Administrator jobs in Oakville, ON

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    • In this role, you will work alongside a team of experienced real estate professionals and administrators to provide operational, project, and client support for…
    • Prior experience working in a dental office - please do not apply if you have no prior dental office experience.
    • Manage office administration, correspondence, supplies, and equipment.
    • This role supports the Board of Directors, members, suppliers, financial institutions,…
    • We have a full-time, in-office role for an Executive Assistant who enjoys creating order behind the scenes so our advisors can focus on what they do best -…
    • Duties- Greet and welcome patients as they arrive at the dental office- Answer phone calls and schedule appointments for patients- Manage patient records and…
    • Dental office: 2 years (required).
    • Required Experience: Must have a dental administration background with a minimum of 1 year of dental office experience.
    • Serve as the primary point of contact between the executive and internal/external stakeholders.
    • This role requires exceptional organizational and interpersonal…
    • Support general office administration tasks.
    • Experience with scheduling, dispatch coordination, or office administration preferred.
    • Previous experience supporting basic on-site troubleshooting with minor office IT issues required.
    • IT Assistance: Provide basic, on-site troubleshooting for…
    • Interact and follow up with Dealers/Distributors locally & Internationally.
    • Actively support to national & International marketing activities by working closely…
    • Comfortable working with computers, email, online booking systems, and basic office software.
    • We strongly prefer candidates who live in OAKVILLE or BURLINGTON,…
    • Perform opening & closing office procedures.
    • Keep listing packages/forms & office equipment fully stocked.
    • Greet and direct in-office clients/other associates…
    • A positive, can-do attitude and customer focused approach that will enable you to deal with challenging situations with integrity, empathy and sincerity.
    • Apply appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (reports, presentations, invoices,…
    • Experience working in an office setting such as a doctor office or insurance office is preferred;
    • Directing visitors to the appropriate office or department;
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Executive Real Estate Assistant
Confidential
Burlington, ON
From $65,000 a year
Permanent, Full-time
Apply now

Job details

From $65,000 a year
Permanent, Full-time
Burlington, ON

Full job description

A well-established and highly successful real estate team serving Burlington, Hamilton, and surrounding areas is seeking an Executive Assistant to join a dynamic and high-performing organization.

With more than two decades of experience helping clients buy and sell homes across the region, the team has built a strong reputation for delivering exceptional service and results. We are looking for a highly organized and motivated professional who has a passion for real estate and thrives in a fast-paced, deadline-driven environment.

In this role, you will work alongside a team of experienced real estate professionals and administrators to provide operational, project, and client support for ongoing initiatives. The ideal candidate will have a strong sense of communication, collaboration, and the ability to effectively manage multiple priorities while maintaining a high level of professionalism.

This key role is responsible for assisting in many aspects of the real estate transaction cycle while providing responsive and professional support to both clients and team members. The successful candidate will also work closely with an experienced administrative team that supports a high-performing and nationally recognized real estate sales organization.

This is a salaried position that offers the opportunity to work with and learn from some of the top-performing professionals in the industry while contributing to a collaborative and supportive team environment.

Qualifications

  • Strong organizational skills and experience in a fast-paced administrative role
  • Excellent computer skills, including experience with CRM systems, Google Workspace, and e-signature platforms (an asset)
  • Excellent interpersonal, verbal, and written communication skills
  • Demonstrated ability to manage client expectations and maintain a high level of service
  • Real estate experience is required
  • Valid driver’s license and access to a vehicle
  • Ability to multitask, prioritize tasks, and meet deadlines in a high-volume environment

We are seeking a motivated individual who can step into the role and contribute quickly while supporting a busy and growing real estate team.

Job Types: Full-time, Permanent

Pay: From $65,000.00 per year

Application question(s):

  • Do you have access to your own vehicle?
  • Please tell us more about your real estate experience.

Experience:

  • Office Administration: 1 year (required)
  • real estate administration: 1 year (required)

Location:

  • Burlington, ON (required)

Work Location: In person

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