Office Administrator jobs in Abbotsford, BC

Position is in office only, no remote work available for this position.

Here is the updated job ad with the working hours included:

ADMINISTRATIVE AND SALES ASSISTANT

(MATERNITY LEAVE CONTRACT – MINIMUM 18 MONTHS)

WHO WE ARE

Su Casa Design is an award-winning residential design company located just outside Vancouver in Abbotsford, BC. Our full-service boutique has crafted stunning dream homes throughout Canada and the United States. Our desire is to capture our clients’ vision and create a home design that is luxurious, inspiring, and functional.

OUR TEAM

The Su Casa team is composed of talented and driven individuals who are passionate about providing the very best design experience for our clients. We’ve attracted and inspired the brightest minds to be a part of this team and provide a place for them to do their best work. We believe in completing projects with creativity and efficiency—while having a ton of fun along the way. We’re looking for amazing team players who are enthusiastic, results-driven, hungry for consistent improvement, ready to laugh, and who love their work.

POSITION DESCRIPTION

We’re seeking a highly organized, customer-focused individual to join us in the role of Administrative and Sales Assistant on a maternity leave contract, with a minimum term of 18 months.

As our front-of-house lead, you’ll make a lasting first impression with our clients, support our sales team, and help keep our operations running smoothly. This role blends administrative excellence with sales support—qualifying leads, coordinating intake meetings, developing proposals, maintaining accurate CRM data, and keeping our team organized and equipped.

In addition, you’ll support our culture by planning internal events and overseeing day-to-day office needs with pride and ownership. You love systems, you thrive on keeping things running seamlessly, and people are naturally drawn to your warm and professional communication.

Working hours are Monday to Friday, 8:30 AM to 5:00 PM.

RESPONSIBILITIES

• Provide a WOW experience for our clientele by ensuring timely and professional communication to clients, prospects, and vendors
• Ensure lead and client data is maintained and accurate in our CRM
• Ensure process is followed for every design project, working closely with the Project Coordinator to elevate the client experience
• Prepare Fee Proposals and other document packages to ensure every project and every client has the right information at the right time
• Coordinate and plan internal team events, and support logistics for client and vendor events
• Champion and own all day-to-day office needs (e.g., ordering supplies, coordinating cleaners, maintaining office readiness)
• Continuously look for efficiencies and improvements in how we deliver our “High Tech for High Touch” experience

QUALIFICATIONS

• High school diploma required; post-secondary diploma an asset
• Proficient in Microsoft Office Suite
• At least 3 years of administrative experience in a fast-paced environment
• Experience working with CRM systems considered a strong asset
• Highly organized with strong attention to detail and time management skills
• Exceptional customer service and communication skills, both written and verbal
• Naturally administrative—loves creating order and process
• Proactive problem-solver who takes initiative
• Able to work independently and collaboratively in a high-performance, team-driven culture
• Capable of managing multiple priorities and seeing tasks through to completion

Job Type: Full-time

Pay: $21.00-$27.00 per hour

Benefits:

• Dental care
• Extended health care
• Vision care

Ability to commute/relocate:

• Abbotsford, BC: reliably commute or plan to relocate before starting work (preferred)

Experience:

• Administrative : 3 years (required)
• Client Services: 2 years (required)

Work Location: In person