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Office Administrator Medical Office jobs in Toronto, ON

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    • Previous experience in an administrative role within a medical or dental office is preferred.
    • Familiarity with electronic medical records systems is essential.
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    • Handle patient inquiries, referrals, and communication with other offices.
    • You help set the tone, build trust with patients, and ensure every experience is…
    • Previous experience in a medical office or dermatology practice.
    • Experience with medical terminology, referrals, or clinical documentation.
    • In collaboration with patients and their families, assess care needs, determine eligibility for services, and develop individual care and service plans.
    • Strong interpersonal skills, as well as being able to accept work from various sources (physicians, nurses, office manager).
    • Prior experience working in dental or medical offices is highly desirable.
    • Schedule appointments accurately using electronic medical records .
    • Manage office inventory and supplies.
    • Communicate with referring offices regarding patients and treatment.
    • Strong knowledge of dental terminology, procedures…
    • Proven experience in a dental office setting with supervisory responsibilities.
    • Assist in implementing office policies and procedures to improve efficiency and…
    • Office will be expanding in 2027 with more administrative staff hired so you would by then be familiar and experienced with all aspects of the office and could…
    • Dental office management: 2 years (preferred).
    • Analyze office scorecards and implement action plans to improve performance.
    • Experience as a dental office administrator / treatment coordinator.
    • We are looking for someone who provides outstanding treatment to our valued patients.
    • Communicate clearly with patients regarding treatment plans and office policies.
    • Our modern and established dental clinic is seeking a Full-Time Permanent…
    • Dental office: 5 years (required).
    • Ensure offices are appropriately staffed and operating efficiently.
    • Regular travel between dental office locations will be…
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Job Post Details

Dental Office Administrator - job post

Credit River Dental Centre
4865 Sheppard Avenue East, Scarborough, ON M1S 3V8
$25–$35 an hour - Full-time

Job details

Pay

  • $25–$35 an hour

Job type

  • Full-time

Location

4865 Sheppard Avenue East, Scarborough, ON M1S 3V8

Benefits

Pulled from the full job description

  • Vision care
  • Dental care
  • Extended health care
  • On-site parking

Full job description

Overview
We’re Hiring: ROCK STAR Dental Receptionist!

Do you light up a room with your smile and love making people feel at ease? Are you organized, upbeat, and thrive in a fast-paced environment? If you're the type who makes every patient feel like family the moment they walk in, we want YOU to join our dental dream team at Havenview Dental! This position requires strong administrative skills, knowledge of dental terminology, and the ability to supervise staff effectively.

Responsibilities

  • Appointment Scheduling: Book, confirm, reschedule, and cancel patient appointments efficiently.
  • Patient Communication: Answer phones, respond to emails, and greet patients with a friendly, professional demeanor.
  • Patient Records Management: Maintain and update patient charts, health histories, and treatment notes (digitally).
  • Billing & Insurance: Process payments, submit insurance claims, handle pre-authorizations, enter payment received and follow up on outstanding balances.
  • Accounts Receivable: Track and collect payments, manage aging reports, and communicate with patients about financial obligations.
  • Daily Financial Reconciliation: Balance the day’s transactions and prepare deposits.
  • Treatment Coordination: Explain treatment plans, coordinate multi-appointment procedures, and discuss financial options with patients.
  • Reporting & Metrics: Generate reports for production, collections, patient flow, etc., to support office goals.
  • Office Systems Oversight: Manage Abeldent and troubleshoot tech hiccups.
  • Reception Area Management: Keep the front desk organized, welcoming, and running smoothly.
  • Team Collaboration: Act as a communication bridge between patients, dentists, hygienists, and assistants.
  • Patient Engagement: Support promotions, send out appointment reminders, newsletters, and online reviews follow-up.
  • Compliance & Privacy: Ensure PIPEDA and infection control documentation is up-to-date and adhered to.
  • Inventory Coordination (sometimes): Monitor front desk and clinical supplies and reorder when needed.

Experience

  • Previous experience in an administrative role within a medical or dental office is preferred.
  • Familiarity with electronic medical records systems is essential.
  • Knowledge of dental terminology is highly desirable to effectively communicate with healthcare professionals.
  • Excellent organizational skills with attention to detail and the ability to multitask in a fast-paced environment.

Join us in providing exceptional service while contributing to the success of our dental team!

Job Type: Full-time

Pay: $25.00-$35.00 per hour

Benefits:

  • Dental care
  • Extended health care
  • On-site parking
  • Vision care

Ability to commute/relocate:

  • Scarborough, ON M1S 3V8: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person

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