EXECUTIVE ASSISTANT
Easily applyJim Thompson ChryslerKingston, ON K7M 7E6- From $20 an hour
- Full-time
- Monday to Friday +3
- This is a full-time, permanent, on-site position based at our Kingston head office.
- Candidates who perform well may have future opportunities to grow into…
Property Administrator
Easily applyConfidentialKingston, ON- $20–$25 an hour
- Full-time +1
- On-site gym
- Company events
- On-site parking
- Working out of our Kingston office, you will be the administrative engine behind our residential and commercial properties — keeping records clean in Yardi,…
Tenant Relations & Administration Specialist
Easily applyAxon Property ManagementKingston, ON K7L 1A6- $43,000–$47,000 a year
- Full-time +1
- Paid time off
- Dental care
- Paid sick leave
- Employee assistance program
- Disability insurance
- Paid vacation
- A collaborative team player with a positive attitude and willingness to take initiative.
- Comfortable learning and using our cloud-based property management…
Customer Service Representative
Easily applyNewAccident Support Services International Ltd.Kingston, ON- $18.50 an hour
- Part-time +1
- To support operational needs, you will also have the opportunity to work at our Belleville Collision Reporting Centre from time to time, providing valuable…
Project Coordinator
Easily applyGordon Barr LtdKingston, ON- $53,000–$65,000 a year
- Full-time
- Vision care
- Dental care
- Life insurance
- Company events
- Casual dress
- On-site parking
- Competitive salary based on experience.
- Reporting directly to the Project Managers, the Project Coordinator plays a key role in supporting the planning,…
Technical Sales Consultant
Easily applyAnchor Concrete ProductsKingston, ON- $45,000–$75,000 a year
- Full-time
- Paid time off
- Vision care
- Dental care
- Life insurance
- Employee assistance program
- Disability insurance
- The successful candidate will balance their time between client engagement and office-based responsibilities.
- Competitive salary with a departmental goal based…
- Bennett's Furniture and MattressKingston, ON
- From $18 an hour
- Full-time +1
- Weekends as needed +2
- Paid time off
- Dental care
- Life insurance
- Store discount
- RRSP match
- On-site parking
- Previous experience in a retail environment, office administration or receptionist role and customer service.
- Operation of a multi-line telephone system.
- Speedy GlassKingston, ON
- $21.50–$24.50 an hour
- Part-time
- Have a valid Class 5 driver’s license, and the capability to work at different Belron Canada locations within your specified geographic area.
View similar jobs with this employerBusiness Services Manager (Desseronto)
Easily applyNewMBQ LTC HomeKingston, ON- $56,000–$83,000 a year
- Full-time +1
- Dental care
- RRSP match
- Extended health care
- Manages and monitors office administration budgets, envelopes and strategic fiscal plans.
- Manages the office administration month-end/year end activities, as…
View similar jobs with this employerBusiness Services Manager (Desseronto)
Easily applyNewMBQ LTC HomeKingston, ON- $56,000–$83,000 a year
- Full-time +1
- Dental care
- RRSP match
- Extended health care
- Manages and monitors office administration budgets, envelopes and strategic fiscal plans.
- Manages the office administration month-end/year end activities, as…
- Alamos Gold IncOntario
- Full-time
- A minimum of 4 years of experience in HR roles, with a focus on employee relations, recruitment, and HR administration.
- Human resources: 4 years (preferred).
IT Specialist L3
Easily applyMSP OPERATIONAL CORPKingston, ON K7M 4W9- $45–$70 an hour
- Full-time
- Monday to Friday
- Certifications in relevant technologies are a plus.
- Create and maintain documentation related to system configuration, administration, and project related…
IT Specialist L3
Easily applyMSP OPERATIONAL CORPKingston, ON K7M 4W9- $45–$70 an hour
- Full-time
- Monday to Friday
- Certifications in relevant technologies are a plus.
- Create and maintain documentation related to system configuration, administration, and project related…
View similar jobs with this employerBusiness Services Manager (Desseronto)
Easily applyNewMBQ LTC HomeOntario- $56,000–$83,000 a year
- Full-time +1
- Dental care
- RRSP match
- Extended health care
- Manages and monitors office administration budgets, envelopes and strategic fiscal plans.
- Manages the office administration month-end/year end activities, as…
Payroll Operations Lead
Easily applyOmni Quality LivingOntario- $70,000–$80,000 a year
- Full-time
- Overtime
- Life insurance
- Employee assistance program
- RRSP match
- Extended health care
- The Payroll Operations Lead is responsible for overseeing and coordinating payroll operations across multiple sites, ensuring accuracy, compliance, and…
Operations Manager - Peel
Easily applyNewNational Diabetes TrustOntario- $75,000–$80,000 a year
- Full-time
- Dental care
- Life insurance
- Employee assistance program
- RRSP match
- Extended health care
- Must be legally eligible to work in Canada and, where applicable, must have a valid work permit or study permit that allows the candidate to fulfill the…
Office Administration jobs in Kingston, ON
Sort by: relevance - date
Get email updates for the latest Office Administration jobs in Kingston, ON
By creating a job alert, you agree to our Terms . You can change your consent settings at any time by unsubscribing or as detailed in our terms.
People also searched:
Career Resources:
Job Post Details
EXECUTIVE ASSISTANT - job post
3.03.0 out of 5 stars
Kingston, ON K7M 7E6•Remote
From $20 an hour - Full-time
Job details
Pay
- From $20 an hour
Job type
- Full-time
Shift and schedule
- Overtime
- No weekends
- Every Weekend
- Monday to Friday
Full job description
Executive Assistant - Automotive Accounting & Compliance
Jim Thompson Chrysler - Kingston, ON
Full-Time | Permanent | On-Site
Monday to Friday | 8:30 a.m. to 5:00 p.m. | No Weekends
Starting at $20.00 per hour, with bonus opportunity after 90-day performance review
Jim Thompson Chrysler is growing, and we are looking for a detail-oriented Executive Assistant to join our Kingston head office team.
This is a full-time, permanent, on-site position based at our Kingston head office. The successful candidate will report to the Sales Manager and General Manager and help support Jim Thompson Chrysler.
This is a great opportunity for someone with accounting, administration, banking, legal-document review, bookkeeping, dealership office, or contract-processing experience. Automotive dealership experience is preferred but not required. We are willing to train the right person.
About the Role
As an Executive Assistant, you will review completed vehicle deal files after delivery and funding to make sure all legal and financial documents are accurate, complete, and audit ready.
You will be reviewing important documents such as bank contracts, bills of sale, trade-in paperwork, ownership documents, lien information, warranty documents, disclosure forms, safety paperwork, finance documents, commissions, fees, and supporting deal paperwork.
This role is ideal for someone who is organized, accurate, comfortable with numbers, and confident enough to ask questions when something does not look right.
What You'll Do
The ideal candidate is someone who takes pride in accuracy and enjoys working with detailed paperwork.
Required
Apply
A current vacancy exists for this position.
Jim Thompson Chrysler does not use artificial intelligence to screen, assess, or select applicants for this position.
Jim Thompson Chrysler is an equal opportunity employer. We welcome applicants from diverse backgrounds and are committed to building an inclusive workplace.
Jim Thompson Chrysler - Kingston, ON
Full-Time | Permanent | On-Site
Monday to Friday | 8:30 a.m. to 5:00 p.m. | No Weekends
Starting at $20.00 per hour, with bonus opportunity after 90-day performance review
Jim Thompson Chrysler is growing, and we are looking for a detail-oriented Executive Assistant to join our Kingston head office team.
This is a full-time, permanent, on-site position based at our Kingston head office. The successful candidate will report to the Sales Manager and General Manager and help support Jim Thompson Chrysler.
This is a great opportunity for someone with accounting, administration, banking, legal-document review, bookkeeping, dealership office, or contract-processing experience. Automotive dealership experience is preferred but not required. We are willing to train the right person.
About the Role
As an Executive Assistant, you will review completed vehicle deal files after delivery and funding to make sure all legal and financial documents are accurate, complete, and audit ready.
You will be reviewing important documents such as bank contracts, bills of sale, trade-in paperwork, ownership documents, lien information, warranty documents, disclosure forms, safety paperwork, finance documents, commissions, fees, and supporting deal paperwork.
This role is ideal for someone who is organized, accurate, comfortable with numbers, and confident enough to ask questions when something does not look right.
What You'll Do
- Review completed vehicle deal files after delivery and funding
- Audit bank contracts, bills of sale, finance documents, trade-in documents, ownership documents, lien information, warranty forms, disclosure forms, safety paperwork, and supporting deal documents
- Confirm that required documents are complete, accurate, signed, and filed correctly
- Review legal and financial documents for accuracy
- Check for missing signatures, incorrect VINs, customer information errors, incorrect taxes or fees, lienholder issues, and other documentation concerns
- Confirm commissions and supporting deal information
- Review gross, trade-in details, finance products, admin fees, and cost-of-sale information where required
- Communicate with Sales, Finance, Accounting, and Management to correct deal file issues
- Return incomplete or incorrect files for correction when required
- Track recurring errors, patterns, or process gaps
- Prepare reports and summaries for management
- Help ensure deal files are ready for internal review, accounting, banks, external partners, and management
- Support OMVIC-related compliance processes; training will be provided
The ideal candidate is someone who takes pride in accuracy and enjoys working with detailed paperwork.
Required
- Strong attention to detail
- Excellent organizational skills
- Comfort working with numbers, contracts, and legal/financial documents
- Strong written and verbal communication skills
- Ability to follow processes and meet deadlines
- Ability to work independently in a fast-paced office environment
- Confidence to ask questions and flag errors
- Basic computer and email skills
- Professional, reliable, and accountable work habits
- Entry-level accounting or bookkeeping experience
- Office administration experience
- Banking, lending, insurance, legal admin, or contract-processing experience
- Dealership administration experience
- Automotive finance or F&I paperwork exposure
- Experience reviewing bank contracts or bills of sale
- Experience with PBS, Dealertrack, or other automotive software
- Excel or spreadsheet experience
- OMVIC compliance knowledge; training will be provided
- Monday to Friday
- 8:30 a.m. to 5:00 p.m.
- 40 hours per week
- Full-time, permanent
- On-site at our Kingston head office
- No Saturdays or Sundays
- Overtime may be available but is not expected
- 90-day probationary period
- Starting at $20.00 per hour
- Bonus opportunity after 90-day performance review
- Benefits package available after 90 days
- Advancement opportunities within Jim Thompson Chrysler and the broader organization
Apply
A current vacancy exists for this position.
Jim Thompson Chrysler does not use artificial intelligence to screen, assess, or select applicants for this position.
Jim Thompson Chrysler is an equal opportunity employer. We welcome applicants from diverse backgrounds and are committed to building an inclusive workplace.