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Office Administration jobs in Kingston, ON

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Job Post Details

EXECUTIVE ASSISTANT - job post

Jim Thompson Chrysler
3.0 out of 5 stars
Kingston, ON K7M 7E6•Remote
From $20 an hour - Full-time

Job details

Pay

  • From $20 an hour

Job type

  • Full-time

Shift and schedule

  • Overtime
  • No weekends
  • Every Weekend
  • Monday to Friday

Full job description

Executive Assistant - Automotive Accounting & Compliance

Jim Thompson Chrysler - Kingston, ON

Full-Time | Permanent | On-Site

Monday to Friday | 8:30 a.m. to 5:00 p.m. | No Weekends

Starting at $20.00 per hour, with bonus opportunity after 90-day performance review

Jim Thompson Chrysler is growing, and we are looking for a detail-oriented Executive Assistant to join our Kingston head office team.

This is a full-time, permanent, on-site position based at our Kingston head office. The successful candidate will report to the Sales Manager and General Manager and help support Jim Thompson Chrysler.

This is a great opportunity for someone with accounting, administration, banking, legal-document review, bookkeeping, dealership office, or contract-processing experience. Automotive dealership experience is preferred but not required. We are willing to train the right person.

About the Role

As an Executive Assistant, you will review completed vehicle deal files after delivery and funding to make sure all legal and financial documents are accurate, complete, and audit ready.

You will be reviewing important documents such as bank contracts, bills of sale, trade-in paperwork, ownership documents, lien information, warranty documents, disclosure forms, safety paperwork, finance documents, commissions, fees, and supporting deal paperwork.

This role is ideal for someone who is organized, accurate, comfortable with numbers, and confident enough to ask questions when something does not look right.

What You'll Do

  • Review completed vehicle deal files after delivery and funding
  • Audit bank contracts, bills of sale, finance documents, trade-in documents, ownership documents, lien information, warranty forms, disclosure forms, safety paperwork, and supporting deal documents
  • Confirm that required documents are complete, accurate, signed, and filed correctly
  • Review legal and financial documents for accuracy
  • Check for missing signatures, incorrect VINs, customer information errors, incorrect taxes or fees, lienholder issues, and other documentation concerns
  • Confirm commissions and supporting deal information
  • Review gross, trade-in details, finance products, admin fees, and cost-of-sale information where required
  • Communicate with Sales, Finance, Accounting, and Management to correct deal file issues
  • Return incomplete or incorrect files for correction when required
  • Track recurring errors, patterns, or process gaps
  • Prepare reports and summaries for management
  • Help ensure deal files are ready for internal review, accounting, banks, external partners, and management
  • Support OMVIC-related compliance processes; training will be provided
What We're Looking For

The ideal candidate is someone who takes pride in accuracy and enjoys working with detailed paperwork.

Required

  • Strong attention to detail
  • Excellent organizational skills
  • Comfort working with numbers, contracts, and legal/financial documents
  • Strong written and verbal communication skills
  • Ability to follow processes and meet deadlines
  • Ability to work independently in a fast-paced office environment
  • Confidence to ask questions and flag errors
  • Basic computer and email skills
  • Professional, reliable, and accountable work habits
Preferred but Not Required

  • Entry-level accounting or bookkeeping experience
  • Office administration experience
  • Banking, lending, insurance, legal admin, or contract-processing experience
  • Dealership administration experience
  • Automotive finance or F&I paperwork exposure
  • Experience reviewing bank contracts or bills of sale
  • Experience with PBS, Dealertrack, or other automotive software
  • Excel or spreadsheet experience
  • OMVIC compliance knowledge; training will be provided
Schedule

  • Monday to Friday
  • 8:30 a.m. to 5:00 p.m.
  • 40 hours per week
  • Full-time, permanent
  • On-site at our Kingston head office
  • No Saturdays or Sundays
  • Overtime may be available but is not expected
  • 90-day probationary period
Compensation

  • Starting at $20.00 per hour
  • Bonus opportunity after 90-day performance review
  • Benefits package available after 90 days
  • Advancement opportunities within Jim Thompson Chrysler and the broader organization
Jim Thompson Chrysler is growing, and this role is being added to support our expanding operation. Candidates who perform well may have future opportunities to grow into accounting, administration, compliance, operations, or other departments within the company.

Apply

A current vacancy exists for this position.

Jim Thompson Chrysler does not use artificial intelligence to screen, assess, or select applicants for this position.

Jim Thompson Chrysler is an equal opportunity employer. We welcome applicants from diverse backgrounds and are committed to building an inclusive workplace.
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