Office Administration jobs in Hamilton, ON

About us

We Must is a growing, mid-sized, fast paced and high turnaround manufacturing company based in Hamilton, Ontario. We specialize in custom apparel decoration and printing solutions, including DTF Imprint, DTG Printing, Embroidery, Heat Transfers, and Screen Printing. We are committed to delivering high-quality products while fostering a collaborative, respectful, and fast-paced work environment.

Job Summary

We are looking for a motivated and detail-oriented HR Assistant /Administrator to join our team. This position is ideal for an HR professional who enjoys working in a dynamic manufacturing environment and is passionate about supporting employees, maintaining compliance, and contributing to the company's continued growth.

The successful candidate will assist with day-to-day human resources operations, recruitment, employee relations, payroll support, health and safety administration, and HR compliance.

Key Responsibilities

• Support the full recruitment process, including posting job advertisements, screening resumes, coordinating interviews, and communicating with candidates.
• Prepare offer/employment letter, onboarding documents, and other HR-related correspondence.
• Coordinate new employee onboarding and orientation.
• Maintain accurate and confidential employee files and HR records.
• Process employee lifecycle changes, including new hires, promotions, transfers, leaves of absence, and terminations.
• Respond to employee inquiries regarding company policies, benefits, and HR procedures.
• Support payroll by collecting and verifying employee attendance, timesheets, vacation, sick leave, and other payroll-related information.
• Coordinate employee training programs and maintain training records.
• Assist with performance review administration and employee engagement initiatives.
• Ensure compliance with the Ontario Employment Standards Act (ESA), workplace policies, and applicable employment legislation.
• Serve as the primary point of contact for WSIB, ESA, and Health & Safety matters, including maintaining required documentation and supporting compliance initiatives.
• Administer the company's group benefits and insurance plans.
• Prepare HR reports, letters, and other administrative documentation.
• Maintain strict confidentiality of employee information.
• Provide general administrative support, including filing, data entry, answering phone calls, and managing HR correspondence.
• Assist the HR Manager with special projects and other human resources initiatives as assigned.

Qualifications

• 1–3 years of experience in an HR Assistant, HR Administrator, or similar Human Resources role.
• Diploma or degree in Human Resources, Business Administration, or a related field is preferred.
• Strong knowledge of HR practices, recruitment, onboarding, and employment legislation.
• Willing to learn or knowledge of the Ontario Employment Standards Act (ESA), WSIB, and Occupational Health & Safety requirements.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple tasks and work effectively in a fast-paced environment.
• High level of professionalism and ability to maintain confidentiality.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to communicate in English is required. Bilingual proficiency in Hindi and/or Punjabi is considered a strong asset.
• Valid First Aid & CPR Certification is preferred. Candidates without certification must be willing to obtain it shortly.

What We Offer

• Health and group insurance benefits.
• Employee discount on company products and services.
• 4% vacation pay
• Opportunities for professional growth and development.
• Supportive and collaborative team environment.
• Full-time, permanent position with long-term career opportunities.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $20.00 per hour

Benefits:

• Casual dress
• Company events
• Dental care
• On-site parking

Flexible language requirement:

• French not required

Ability to commute/relocate:

• Hamilton, ON L8H 6N6: reliably commute or plan to relocate before starting work (required)

Education:

• Bachelor's Degree (required)

Experience:

• Human resources: 1 year (required)

Language:

• Hindi/Punjabi (preferred)

Licence/Certification:

• First Aid Certification (preferred)

Work Location: In person