Nova Scotia jobs

Office Manager

Location: Dartmouth, Nova Scotia
Company: Dependable Truck and Tank Limited

Position Summary

Dependable Truck and Tank Limited is seeking an organized, proactive, and detail-oriented Office Manager to oversee the day-to-day administrative operations of our Dartmouth office. This position plays a critical role in ensuring the smooth operation of the business by managing office administration, supporting senior leadership, coordinating internal processes, and providing leadership to administrative staff.

The ideal candidate is a strong communicator, highly organized, capable of managing multiple priorities, and committed to delivering exceptional internal and external customer service while supporting the continued growth of the company.

Key ResponsibilitiesOffice Administration

• Manage the daily operations of the office to ensure an efficient and professional work environment.
• Develop, implement, and maintain office procedures and administrative systems.
• Coordinate office supplies, equipment, furniture, and facility maintenance.
• Manage relationships with vendors, service providers, and contractors.
• Oversee incoming mail, courier services, and general office communications.

Administrative Leadership

• Supervise and support reception and administrative personnel.
• Provide training, coaching, and performance feedback to office staff.
• Assist department managers with administrative support as required.
• Promote a positive, team-oriented workplace culture.

Financial Administration

• Assist with accounts payable and accounts receivable processes.
• Review invoices, purchase orders, and expense reports for accuracy.
• Coordinate office purchasing and monitor administrative budgets.
• Assist with month-end administrative requirements.
• Support accounting by ensuring documentation is complete and organized.

Human Resources Support

• Assist with employee onboarding and orientation.
• Maintain confidential employee records.
• Coordinate training schedules and employee documentation.
• Support recruitment activities by scheduling interviews and preparing hiring documentation.
• Assist management with policy implementation and employee communications.

Executive Support

• Provide administrative support to senior management.
• Coordinate meetings, travel arrangements, and company events.
• Prepare reports, presentations, meeting minutes, and correspondence.
• Maintain confidential business information.

Process Improvement

• Identify opportunities to improve office efficiency and workflow.
• Develop standardized administrative procedures.
• Support implementation of new software, technology, and office systems.
• Assist with special projects across various departments.

Customer Service

• Maintain a professional first impression for customers, suppliers, and visitors.
• Respond to inquiries promptly and professionally.
• Support internal and external communication across multiple departments.

Qualifications

• Diploma or degree in Business Administration, Office Administration, or a related field is preferred.
• Minimum of 5 years of office management or senior administrative experience.
• Experience supervising office or administrative staff.
• Experience with accounting software and Microsoft Office Suite.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High level of professionalism and confidentiality.
• Strong problem-solving and decision-making skills.
• Ability to work independently and collaboratively in a fast-paced environment.

Preferred Qualifications

• Experience in the transportation, manufacturing, or service industry.
• Knowledge of bookkeeping and administrative accounting functions.
• Experience supporting Human Resources processes.
• Experience with ERP or business management software.
• Health and Safety administration experience is considered an asset.

Core Competencies

• Leadership
• Organization and Time Management
• Communication
• Customer Service
• Teamwork
• Initiative
• Attention to Detail
• Problem Solving
• Professionalism
• Confidentiality
• Adaptability
• Continuous Improvement

Working Conditions

• Full-time, permanent position.
• Monday to Friday.
• Primarily office-based.
• Occasional overtime may be required to meet business needs.

Why Join Dependable?

For over 50 years, Dependable Truck and Tank Limited has built a reputation for quality, reliability, and exceptional customer service. As part of our team, you'll have the opportunity to contribute to a growing organization that values integrity, teamwork, innovation, and continuous improvement while helping support multiple divisions across Atlantic Canada and Ontario.

Dependable Truck and Tank Limited is an equal opportunity employer committed to creating an inclusive workplace where every employee has the opportunity to succeed.

Pay: $85,000.00-$120,000.00 per year

Benefits:

• Dental care
• Life insurance
• On-site parking

Work Location: In person