Mills Community Support jobs

Maintenance & Engineering Administrative Assistant

Who we are. Mercer Peace River Pulp is an integral part of the Canadian forest products industry, providing the northwest Alberta region with approximately 300 jobs while sustainably managing the forests. A career at Mercer Peace River offers an opportunity for growth, meaningful work, and a collaborative learning environment. Throughout your career, you will be supported by a team of skilled professionals and provided a self‐motivating environment to make your goals achievable.

What we believe. We believe that a culture of diversity and inclusion is critical in making the best decisions for our people and achieving sustainable business success. Together, we encourage, support, and celebrate the diverse voices of our team members. We strive to provide an inclusive culture by fostering an environment of mutual respect and fairness and providing opportunities to contribute and grow.

Our Acknowledgment. We recognize and honor the traditional lands and territories of the Indigenous peoples who have cared for these lands since the time immemorial. We are situated on Treaty 8 territory, which is also the historic regional homeland of the Metis, including the Peace River Territory, the Lesser Slave Lake Territory, and the Lower Athabasca Territory.

We acknowledge and respect the rich histories, languages, and diverse cultures of the First Nations, Metis and all Indigenous peoples who have been stewards of this land. We express our gratitude for their enduring contributions, which continue to strengthen and enrich our communities today.

The role. The Maintenance & Engineering Administrative Assistant coordinates and supports the Maintenance & Engineering and Planning teams with all administrative duties and ensures the smooth operation of the department. Reporting directly to the Director of Maintenance and Engineering, the Maintenance & Engineering Administrative Assistantsupports the department and the processes as a positive team member.

Role and Responsibilities:

• Uphold performance to Mercer’s Visions and Values
• Support of the continual Mission Zero journey and uphold all expectations placing safety as your #1 priority
• Adhere to all applicable site and corporate best practices, policies, and procedures
• Maintain DATS compliance to acceptable standards
• Administration functions to support departments such as meeting agendas, minute taking, organizing of travel arrangements, team relations, training events for the department, file documents and managing office supplies.
• Organize and provide administrative support for Department meetings for Maintenance and Engineering groups.
• Monthly Safety Meetings
• Core Team
• Reliability Workshops
• Capital Review Committee
• Monthly Reliability Meetings
• Discovery Meetings
• Weekly E&I Meetings
• Support for Electrical & Instrumentation and Mechanical apprenticeship programs.
• Input and Maintenance of data and documents for the Maintenance and Engineering Department, including;
• Weekend coverage packages
• Shift coverage rotation and postings
• SWAT team lists
• Apprenticeship tracking
• Department vacation lists
• Stewardship reports
• Team member action form circulation - Docusign
• Support the department with any tasks associated with the Mill Area and Major Shutdowns.
• Organizing and printing of work packages for mill personnel and contractors
• Managing added and found work processes
• Work closely with Maintenance teams to support CMMS requirements within the department.
• Prepare and distribute weekly maintenance schedules
• Closing of work orders as required
• Support Maintenance department procedure updates.
• Update the Maintenance Intranet page department and documentation updates.
• Generate reports to track departmental KPI progress for various work processes.
• Lead special projects that require the assembly of data such as for presentations or budget support.
• Cross functional administrative training to provide periodic vacation coverage
• Additional duties as required.

Qualifications and Experience

• Completed High School Diploma or equivalent.
• Post-secondary education in a relevant field (Certificate or Diploma in the area of Office Administration, or Business Management) is required.
• 1-3 years experience in an administrative support position is required.
• Completed project management courses will be considered an asset.
• Proficient with the use of Google Suite Applications and Microsoft Office, particularly Microsoft Outlook, Word, and Excel.
• Experience with a computerized maintenance management system, specifically SAP is considered an asset.

Featured Benefits of Working with Us

• We offer our full‐time team members a comprehensive benefit plan, as well as a Defined Benefit Pension Plan with company-matched RRSP and Flexible Pension Plan options. We also offer an employee assistance program, life insurance, short - and long‐term disability.
• Compensation is based on experience, qualifications and competency.
• You will start with three weeks (120 hours) of annual vacation, prorated based on your start date.

Application Process: Submit your resume, including copies of your High School diploma and any other educational qualifications, to our HR Dep’t via email: by September 17, 2026, quoting competition number CN 2630.

We are an Equal Opportunity Employer

Job Types: Permanent, Full-time

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Education:

• Secondary School (preferred)

Experience:

• administrative assistant: 1 year (required)