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    • Manage calendars, meetings, and scheduling.
    • Strong written and verbal communication.
    • Help maintain procedures and documentation.
    • Collect patient information and verify insurance details prior to appointments.
    • Collaborate with dental staff to ensure smooth patient flow throughout the…
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    • Answer phone calls with excellent phone etiquette, addressing patient inquiries and concerns.
    • Process patient check-in and check-out.
    • Member in good standing of the College of Medical Radiation and Imaging -Technologists of Ontario (CMRITO).
    • Accommodation: *Covered for non-locals.
    • Maintain accurate patient records using dental software (open dental).
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    • Deep cleans of the patient care area and equipment.
    • Copy of valid CPR BLS, or equivalent.
    • Copy of a valid Canadian passport.
    • Pre-flight check of the aircraft.
    • Experience in a dental office, with knowledge of dental terminology and hygiene procedures.
    • Monitor and adjust for cancellations, no-shows, and emergency…
    • A valid Ontario Driver’s License and a reliable vehicle.
    • Leveraging AlayaCare for effortless documentation and a dedicated 6 member support team, we help you…
    • Maintain patient records using Dentrix software and ensure compliance with dental office protocols.
    • Assist dentist and hygiene team with dental procedures.
    • Comprehensive health & dental benefits + employee and family assistance program.
    • A valid Driver’s Licence and access to a vehicle.
    • A patient first mindset with genuine care for helping others navigate healthcare.
    • Assist with scheduling prescription refills and coordinating medication…
    • Independent partners remain responsible for their own taxes, insurance, travel, vehicle and general business expenses.
    • No income level is guaranteed.
    • Previous dental or medical office experience is preferred, and graduates of a medical office or dental administration program are encouraged to apply.
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Executive Assistant
Metzger Veterinary Services
5200 Ament Line, Linwood, ON
$60,000–$90,000 a year
Full-time
Apply now

Job details

$60,000–$90,000 a year
Full-time
5200 Ament Line, Linwood, ON

Full job description

Executive Assistant / Veterinary Coordinator

Join a Growing Group of Veterinary and Agricultural Businesses

We are looking for a highly organized, motivated, and resourceful individual to work directly with the owners of a growing group of companies in the veterinary, agriculture, and technology sectors. This is an ideal opportunity for someone who enjoys variety, thrives in a fast-paced environment, and wants to play a key role in helping multiple businesses operate efficiently.

Position Overview

This role will serve as a combination of:

· Executive Assistant

· Project Coordinator

· Administrative Lead

· Veterinary Support Coordinator

· Research

· Working with Clients

The successful candidate will work directly with senior leadership, and veterinarians across several growing companies. The position offers a blend of remote and in-office work, with flexibility depending on project requirements and business needs.

Responsibilities

· Manage calendars, meetings, and scheduling

· Screen and triage emails

· Coordinate projects across multiple companies

· Prepare reports, presentations, and meeting summaries

· Assist with recruiting and onboarding

· Coordinate communication between teams and vendors

· Help maintain procedures and documentation

· Track invoices, contracts, and key business information

· Assist with veterinary clinic administration and special projects

· Support new business initiatives and growth opportunities

Qualifications

We are open to candidates from a variety of backgrounds, including:

· Veterinary Technicians / RVTs

· Veterinary Practice Managers

· Executive Assistants

· Office Managers

· Project Coordinators

· Business Administration Professionals

Experience in any of the following would be valuable:

· Veterinary medicine

· Livestock or agriculture

· Bookkeeping or finance

· Human resources

· Marketing and communications

· Project management

The ideal candidate will have:

· Exceptional organizational skills

· Strong written and verbal communication

· Excellent judgment and discretion

· High attention to detail

· Ability to manage multiple priorities simultaneously

· Strong technology skills including Microsoft Office and AI tools

· Ability to work independently and solve problems proactively

What We Offer

· Competitive industry-leading compensation

· Comprehensive benefits package

· Flexible work arrangements

· Opportunity for career growth and professional development

· Exposure to multiple industries and businesses

· Staff events and team-building opportunities

· Ability to have a direct impact on the growth of a dynamic organization

About Us

Our group of companies includes veterinary services, livestock operations, and agricultural technology ventures. We are entrepreneurial, growth-oriented, and committed to building exceptional businesses and teams.

If you enjoy solving problems, keeping people organized, and helping ideas turn into action, we'd love to hear from you.

To apply, please submit your resume and a brief cover letter to erin.mcphee@metzgervet.com describing why you would be a good fit for this unique role.

Pay: $60,000.00-$90,000.00 per year

Work Location: In person

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