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Medical Specialist Office jobs in Edmonton, AB

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    • Medical office assistant: 2 years (preferred).
    • Knowledge: Familiarity with medical terminology and Alberta Health Services / Connect Care workflows.
    • View all Otolaryngology - Head & Neck Surgery Clinic jobs - Edmonton jobs
    • Salary Search: Medical Office Assistant salaries in Edmonton, AB
    • We are in search of a friendly, professional, and capable Medical Office Assistant for a full-time position at a very busy Medical Specialist Office.
  • View similar jobs with this employer
    • This position is a full-time role working 30-40 hours per week.
    • Greet and welcome patients to the clinic, manage patient check-in and check-out and engage with…
    • O Helps patients complete medical history forms.
    • O Checks, re-orders, and stocks medical supplies in a timely manner.
    • O Assists with physician referrals.
    • Knowledge of medical terminology is an asset.
    • Maintain patient records and ensure confidentiality of medical information.
    • Problem-solving and time management.
    • Knowledge of medical terminology and office procedures is an asset.
    • Coordinate specialist referrals and diagnostic tests for patients.
    • Prepare and fax specialist referrals, prescriptions, and other medical documents.
    • Maintain accurate and confidential patient medical records.
    • Inizio Engage has a long-standing partnership with a leading Biotechnology company, across Commercial, Patient Solutions and Medical Affairs businesses.
    • You will work closely with referring providers, specialists, and Medical Office Assistants (MOAs) to manage referrals from the moment they are received in the…
    • Your experience in a hospital setting or medical office will enhance your ability to navigate a fast-paced environment.
    • On the job training is provided.
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Medical Office Assistant
Otolaryngology - Head & Neck Surgery Clinic
Edmonton, AB T6G 2B7
$28–$45 an hour
Full-time
Apply now

Job details

$28–$45 an hour
Paid time off, On-site parking
Full-time
No weekends, Day shift, Monday to Friday
Edmonton, AB T6G 2B7

Full job description

We are seeking an organized, reliable, and patient-focused Medical Office Assistant (MOA) to join our specialized Otolaryngology – Head & Neck Surgery clinical practice. The MOA plays a vital role in keeping our clinic running smoothly—acting as the primary point of contact for patients, managing schedules and waitlists, assisting with clinic flow, and coordinating administrative operations alongside our surgical and clinical team.

Key Responsibilities

  • Patient Reception & Intake: Greet patients, check them in for clinic appointments, verify demographic information, and maintain a welcoming, professional office environment.
  • Scheduling & Waitlist Management: Coordinate patient appointments, surgical bookings, consults, and follow-ups. Monitor and manage clinical waitlists efficiently.
  • Connect Care & EHR Management: Process referrals, manage incoming records/requisitions, upload test results, and maintain accurate charting in Connect Care.
  • Clinical Preparation & Support: Prepare chart notes for clinic days, assist with patient rooming, escort patients to exam rooms, and ensure clinic spaces are stocked and prepped.
  • Communications & Triage: Handle phone inquiries, manage clinic emails and faxes, and triage patient requests or physician inquiries to the appropriate team members.

Qualifications & Skills

  • Education: Graduate of an accredited Medical Office Assistant (MOA) diploma or certificate program (or equivalent combination of education and experience).
  • Experience: Minimum 2+ years of experience in a fast-paced medical clinic or specialist practice (experience in surgery, otolaryngology, or hospital outpatient clinics is a strong asset).
  • EHR Systems: Proficiency with Connect Care / Epic or similar electronic health record systems is required.
  • Core Competencies: Exceptional organizational skills, strong multi-tasking ability, high attention to detail, clear communication, and a compassionate approach to patient care.
  • Knowledge: Familiarity with medical terminology and Alberta Health Services / Connect Care workflows.

What We Offer

  • A supportive, collaborative, and professional working environment.
  • Predictable daytime hours (Monday to Friday) with no evening or weekend shifts.
  • Competitive compensation reflecting experience and qualifications.

How to Apply

Interested applicants should submit a resume and cover letter to Amanda.fyfe@albertahealthservices.ca with the subject line "MOA Application – [Your Name]".

We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.

Pay: $28.00-$45.00 per hour

Expected hours: 35.0 – 45.0 per week

Benefits:

  • On-site parking
  • Paid time off

Application question(s):

  • Do you have experience working with Connect Care?

Experience:

  • medical office assistant: 2 years (preferred)

Work Location: In person

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