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Medical Services Office jobs in Etobicoke, ON

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    • We are seeking a dedicated and experienced Medical Office Manager to oversee the efficient operations of our medical practice in Ontario.
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    • Minimum of 2 years experience working in an office setting.
    • We are hiring Part Time Client Services Coordinators to work at our Toronto office for evening and…
    • Medical office: 1 year (preferred).
    • Greet and check in patients in a warm and professional manner.
    • Answer incoming calls and assist patients with appointments…
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    • Post-secondary education, certification or qualification in recognized courses related to medical office administration or medical sciences is preferred.
    • Familiarity with medical terminology and experience in a medical office environment is preferred.
    • Collaborate with team members to ensure efficient workflow…
    • Experience in responding to undertakings, preparation of AOD, medical requests etc.
    • Completion of an accredited Law Clerk program is an asset.
    • The ideal candidate will have experience in a medical or dental office setting.
    • Keep up-to-date with medical terminology and office procedures to assist…
    • Knowledge of Microsoft office suite.
    • Group insurance plan: 50% employer paid medical and dental benefit package.
    • Take orders by telephone or e-mail;
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    • Previous experience in a medical office or optometry setting is preferred.
    • Proficiency in using electronic medical records systems.
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    • Conducting patient interviews and taking medical histories.
    • Demonstrated competency to perform complete and appropriate clinical assessment and development of a…
    • Previous experience as a dental receptionist or in a medical office setting is highly desirable.
    • Proficiency with dental office management software.
    • Send and follow up on requests for medical and third-party records.
    • Follow up with clients, counsel, insurers, medical providers, and other parties as required.
    • ● A recognized medical office administration program diploma, or equivalent work/education.
    • _● Checking inventory of office and clinical supplies, when…
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    • Post-secondary education, certification or qualification in recognized courses related to medical office administration or medical sciences is preferred.
    • Minimum 1 year experience in a medical office.
    • Reporting to the Clinic Manager, the Medical Secretary/Ophthalmic Technician will primarily perform…
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Job Post Details

Medical Office Manager
Confidential
Ontario
$60,000–$73,000 a year
Permanent, Full-time
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Job details

$60,000–$73,000 a year
Permanent, Full-time
Weekends as needed, Every Weekend
Ontario

Full job description

Location: Hamilton, ON
Reports To: Director of Operations
Hours of Work: Monday - Friday, with potential evenings and weekends (Saturday's & Sunday's) as required

Who This Position Is Perfect For:

We are seeking a dedicated and experienced Medical Office Manager to oversee the efficient operations of our medical practice in Ontario. The ideal candidate will be responsible for managing day-to-day office operations, ensuring a smooth workflow, overseeing administrative staff, and contributing to an exceptional patient experience.

  • Be based in Hamilton, as this position requires in-office attendance with flexible working hours.
  • Possess a strong work ethic and commitment to excellence.
  • Be highly organized with the ability to multitask effectively while maintaining a focus on patient satisfaction and clinic operations.
  • Demonstrate strong leadership and communication skills with a proven ability to manage teams.
  • Be comfortable working autonomously, taking initiative to manage tasks and resolve issues efficiently.

Key Responsibilities:

1. Office Management

  • Oversee daily administrative tasks, supplies, contracts, file management, and office policies and procedures.
  • Coordinate facility inspections, preventative maintenance, repairs, and ensure clinic equipment and infrastructure remain safe and functional.
  • Review physician requisitions for accuracy and completeness, coordinating with providers to resolve discrepancies and maintain accurate patient records.
  • Oversee billing and payment collection processes, monitor key performance indicators, and implement cost-effective strategies while maintaining service quality.

2. Staff Supervision and Management

  • Support recruitment, training, scheduling, supervision, and performance evaluations of clinic staff.
  • Foster a positive, collaborative work environment and address employee concerns in coordination with HR and Management.
  • Oversee MOA bookings, patient communications, and administrative workflows while providing hands-on MOA support as needed.
  • Oversee appointment coordination, patient inquiries, and issue resolution while maintaining high standards of patient care, safety, and customer service.

3. Technology Administration and Integration

  • Provide administrative support for clinic systems and software, including Accuro, Velox, Ocean Forms, Microsoft Office, Planner, and ClickUp.
  • Identify and implement technology improvements to enhance operational efficiency.

Qualifications & Skills

Education & Experience:

  • Completion of post-secondary education in Business, Office Administration, Healthcare Leadership, or similar field is considered an asset, but not required.
  • A minimum of 2 years of progressive experience in a multidisciplinary clinical environment, ideally in diagnostic imaging, pain, and/or musculoskeletal.
  • Minimum 1 year experience in a coaching or leadership role.
  • Proficiency in MS Office and general computer use; PACS/EMR experience and knowledge of healthcare regulations and best practices are assets.
  • Ability to uphold and maintain a high level of confidentiality in handling sensitive and confidential information.

Job Types: Full-time, Permanent

Pay: $60,000.00-$73,000.00 per year

Application question(s):

  • Do you have Medical Office Manager experience?
  • What salary compensation range are you seeking for this role?

Experience:

  • Medical Office Manager: 3 years (preferred)

Work Location: In person

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