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Medical Secretary jobs in Richmond Hill, ON

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    • Southlake Academic Family Health Team welcomes and encourages applications from people with disabilities.
    • Booking, confirming, and rescheduling appointments…
    • Education/diploma in medical office administration.
    • 1-year medical office experience.
    • Maintain attention to detail for all medical records.
  • View similar jobs with this employer
    • Proficient with database software, MS Word and Excel, and other applications in a Windows environment.
    • Flexibility to work a schedule that includes days,…
    • Strong organizational, communication, and problem-solving skills.
    • Experience with referral management, patient scheduling, and electronic medical records.
    • Patient workups may include: patient history, measuring near and/or far visual acuity using Snellen chart or reading card, applanation tonometry, tono-pen…
    • Knowledge of medical terminology is an asset.
    • Maintain accurate medical records in EMR, ensuring timely updates.
    • Proficiency in using software and computers.
    • Job Type: Part-Time or Full-Time.
    • Schedule: Weekdays, weekday evenings, and Saturdays, based on clinic operational needs.
    • We offer a flexible schedule:
    • Wednesdays 8:00 AM - 4:00 PM.
    • Some Fridays 9:00 AM - 2:00 PM.
    • Long weekends are always off, giving you a great work-life balance.
    • MVA/ WSIB form processing and filing.
    • Maintains patient records and other department documentation, including, but not limited to, alphabetical filing, copying…
    • Maintain attention to detail for all medical records.
    • Execute bookings for MRI’s and other medical services.
    • We are committed to providing diagnostic care and…
    • Responsible for booking appointments, scheduling patients, and providing follow-up; answering the phones, photocopying, receiving faxes and medical reports, and…
    • In the medical-legal sector whether its liability, medical malpractice, plaintiff or defense counsel, we provide unbiased medical reports across the entire…
    • Perform administrative duties related to the Sleep Therapy department, including data entry, scheduling follow-ups, and organizing patient files.
    • We’re a busy specialist practice in oral surgery, dental implants, and periodontics, and we’re looking for a full-time Treatment Coordinator to join our team.
    • Ability to speak and write Portuguese and/or Spanish is an asset,.
    • Experience working with Telus Practice Solutions electronic medical record systems are…
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Job Post Details

Medical Office Administrator / Receptionist
Southlake Academic Family Health Team (we are not the hospital)
Newmarket, ON L3Y 2P6
Part-time, Permanent
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Job details

Pay information not provided
Part-time, Permanent
Newmarket, ON L3Y 2P6

Full job description

Organization: Southlake Academic Family Health Team (Note: We are not Southlake Regional Health Centre)

We offer HOOPP Pension Plan

About Us

The Southlake Academic Family Health Team is a leading primary care organization committed to community enrichment through compassionate health care and excellence in education. Our multidisciplinary team provides comprehensive medical services to patients while supporting the training of future health professionals.

We pride ourselves on being an inclusive, respectful, and patient-centered environment that values teamwork, professionalism, and continuous learning.

Position Summary

We are seeking a motivated, energetic, and organized Medical Office Administrator to join our dynamic team. The ideal candidate thrives in a fast-paced clinic environment, excels in communication, and demonstrates genuine care for patients and colleagues alike.

This position is ideal for individuals looking to make a meaningful impact in healthcare while contributing to a supportive, academic medical setting.

Key Responsibilities

As a front-line representative of our clinic, you will play a vital role in ensuring smooth patient flow and operational efficiency. Responsibilities include, but are not limited to:

  • Greeting and assisting patients in person and over the phone with professionalism and empathy.
  • Booking, confirming, and rescheduling appointments using our electronic medical record (EMR) system.
  • Managing incoming and outgoing faxes, scanning documents, and maintaining accurate patient records.
  • Coordinating referrals, specialist appointments, and diagnostic tests.
  • Supporting patient flow and clinic efficiency throughout the day.
  • Handling confidential information in accordance with PHIPA regulations.
  • Communicating effectively with physicians, nurses, residents, and other team members.
  • Performing general administrative tasks such as data entry, filing, and mail handling.
  • Assisting in special projects and process improvements as needed.

Qualifications

  • Previous experience in a medical or clinical environment (not mandatory).
  • Experience using EMR (an asset).
  • Strong computer literacy (Microsoft Office, Outlook, and general digital tools).
  • Excellent verbal and written communication skills.
  • Strong organizational skills and attention to detail.
  • Ability to multitask effectively in a fast-paced, team-oriented environment.
  • Commitment to patient privacy, professionalism, and compassion.

What We Offer

  • A supportive, respectful, and team-oriented workplace
  • Opportunities for professional growth and skill development
  • Meaningful work in an organization that values community and education

Accessibility & Inclusion

Southlake Academic Family Health Team welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates participating in all aspects of the selection process.

Application question(s):

  • What is your salary expectation?

Work Location: In person

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