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Medical Secretary jobs in Newfoundland and Labrador

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    • Day-to-day operations — payment processing, plus helping us build and refine the systems and SOPs that let us grow.
    • *A fast learner with systems.
    • Handle phone calls and emails, respond to patient inquiries, and schedule appointments.
    • Provide excellent support to the referring dental and medical community.
    • Coordinate scheduling of patient appointments and maintain the patient’s medical record.
    • The Care Coordinator is responsible for fostering a strong relationship…
    • Coordinate scheduling of patient appointments and maintain the patient’s medical record.
    • The Care Coordinator is responsible for fostering a strong relationship…
    • Basic understanding of medical terminology is an advantage.
    • Schedule patient appointments and manage bookings.
    • Strong organizational and time management skills.
    • Creates walk-in appointments for therapeutics and diagnostic and adds them to scheduling software and books follow-up appointments for the branch.
    • Previous experience in a medical office is considered an asset.
    • Our front desk receptionist is an important part of our team who provides outstanding…
    • Experience in medical aesthetics is considered a strong asset.
    • A willingness to learn and become knowledgeable about medical aesthetic treatments and skincare…
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Job Post Details

Clinic Administrator - job post

Terra Aesthetics + Wellness
Paradise, NL A1L 1V1
$16.48–$26.91 an hour - Part-time

Job details

Pay

  • $16.48–$26.91 an hour

Job type

  • Part-time

Location

Paradise, NL A1L 1V1

Benefits

Pulled from the full job description

  • Flexible schedule
  • On-site parking

Full job description

Terra Aesthetics + Wellness

Administrative Role (Independent Contractor)

Location: Paradise, NL — in-clinic with some remote flexibility

Hours: ~16–20 hrs/week with opportunity to increase

Type: Independent contractor — open-ended, with real room to grow as we do

About Terra

Terra Aesthetics + Wellness is a Nurse Practitioner–led clinic specializing in menopause and hormonal care, medical weight management, and aesthetic medicine. Our founder is one of very few Menopause Society Certified Practitioners (MSCP) in Newfoundland and Labrador, and we’re built on a simple belief: midlife women deserve proactive, evidence-based, judgment-free care—not the sick-care model they’ve too often been handed.

The experience we create matters as much as the medicine we practice. That’s where you come in.

The Role

You’ll be the warm, steady first point of contact for our patients and the operational backbone of our day-to-day. This is a role for someone who takes genuine ownership—who sees what needs doing and does it, rather than waiting to be told.

What you’ll own:

  • The first-contact experience — welcoming patients by email, phone, and in person, and making every interaction feel personal.
  • The patient inbox and inquiries — triaging, responding in our clinic’s voice, and keeping things organized and moving
  • Scheduling and follow-up — coordinating bookings, reminders, and follow-ups across our programs so nothing falls through the cracks
  • Clinical admin tasks — patient records, intake forms, lab and referral tracking, and faxes, handled accurately and discreetly
  • Day-to-day operations — payment processing, plus helping us build and refine the systems and SOPs that let us grow

What We’re Looking For

  • Genuine warmth. Patients should feel cared for, never processed. You’re comfortable holding space for sensitive conversations around menopause, weight, and hormonal health with zero judgment.
  • Initiative and ownership. You spot what needs doing and handle it. You’re trustworthy with autonomy and take pride in getting the details right.
  • Strong medical admin skills. Organized, accurate, and calm in a busy clinic.
  • A fast learner with systems. Experience with Jane App or TELUS Med Access is an asset, but we’ll train the right person. You’re comfortable picking up new tools quickly and confident in Gmail Workspace and everyday digital platforms.
  • Belief in the mission. You care about proactive, patient-first women’s health and want to be part of building something that matters.

Why Join Us

This is a chance to grow with a thriving, mission-driven clinic and to genuinely shape the patient experience—working directly with and learning from a recognized expert in midlife women’s health. We’re a small, supportive team that deeply values the people who make Terra run.

To Apply

Submit your resume/CV at talent@terrawellness.ca

Pay: $16.48-$26.91 per hour

Benefits:

  • Flexible schedule
  • On-site parking

Work Location: In person

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