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Medical Secretary jobs in Markham, ON

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    • Book, confirm, and adjust appointments to optimize physician and procedure schedules.
    • Ongoing training and development in both medical procedures and ethical…
    • Proficiency with Microsoft Office applications and electronic scheduling systems.
    • Schedule, confirm, and reschedule appointments.
    • Responsible for booking appointments, scheduling patients, and providing follow-up; answering the phones, photocopying, receiving faxes and medical reports, and…
    • Schedule and confirm medical appointments and receive and communicate messages for medical staff and patients..
    • Prepare patient’s invoice and billing..
    • Typing skill: Minimum 40 words per minute, 200 characters per minute.
    • Proficiency in computer skills (desktop, and mobile devices; Windows, word processing,…
    • Candidates should be positive, hardworking, highly motivated team player with excellent communication and organization skills and attention to detail.
    • Dental receptionist sought for long-term employment in pediatric dental office.
    • Excellent customer service skills, cheerful demeanor, and ability to work fast…
    • Assist with the monitoring of technology platform to ensure PSW’s are on time, at their locations, and are actively and correctly using their software…
    • Would benefit speaking fluent Farsi.
    • An amazing working environment with team support and mentorship.
    • The opportunity to build lasting relationships with staff…
    • Schedule, confirm, and reschedule patient appointments using dental practice management software such as Dentrix and Epic.
    • Job Types: Full-time, Permanent.
    • This role combines patient scheduling, call and text management, referral coordination, administrative support, and travel to clinic locations to assist with…
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    • Manage multi-line phone systems to schedule appointments, answer inquiries, and relay messages.
    • This role requires a strong understanding of medical and dental…
    • Proficiency with scheduling systems and computer applications (asset).
    • Answer and direct calls, schedule appointments, and coordinate follow-up visits.
    • Schedule, confirm, and reschedule appointments efficiently to optimize clinic flow.
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Job Post Details

Medical Office Coordinator - job post

North Toronto Surgical
Richmond Hill, ON
$50,000–$55,000 a year - Permanent, Full-time

Job details

Pay

  • $50,000–$55,000 a year

Job type

  • Permanent
  • Full-time

Location

Richmond Hill, ON

Benefits

Pulled from the full job description

  • Store discount
  • Extended health care
  • On-site parking

Full job description

Job Overview
We are seeking a dedicated and organised Medical Office Coordinator to join a specialist vein clinic focused on minimally invasive procedure, to manage reception, bookings, and procedure-related sales. The successful candidate will be responsible for providing administrative support within a busy medical practice, ensuring smooth daily operations and excellent patient service.

Duties

  • Greet and check in/out patients, answer phones and emails.
  • Book, confirm, and adjust appointments to optimize physician and procedure schedules.
  • Coordinate in-clinic procedures (prep, room turnover, post-visit instructions within your scope).
  • Enter and update patient information and encounters in the EMR accurately.
  • Process payments for private procedures/products and reconcile daily totals.
  • Educate patients on treatment options using clinic-approved information and scripts.
  • Follow up on inquiries, pending quotes, and cancellations to support booking and revenue targets.
  • Perform routine admin tasks (faxing, scanning, filing, voicemail/email management).

Experience

  • Minimum 3 year experience in a medical, dental, or allied health office (front desk or coordinator).
  • Minimum 1 year experience in sales or patient conversion (health, dental, aesthetics, or similar).
  • Strong comfort with phones, scheduling systems, and EMR-style software.
  • Excellent spoken and written English; professional, clear communication style.
  • Proven ability to work independently, prioritize, and follow through without close supervision.

Assets

  • Experience in a vein, surgical, dermatology, or aesthetics clinic.
  • Previous EMR experience.
  • Additional languages (e.g., Spanish or Korean) are an asset.

What We Offer

  • Competitive salary: C$50,000–C$55,000 per year, based on experience and skills.
  • Opportunity to join a new clinic from the ground up, with substantial room for responsibility and growth.
  • Direct collaboration with a specialist-led team focused on venous disease and minimally invasive procedures.
  • Ongoing training and development in both medical procedures and ethical medical sales.

This role requires a proactive individual who can manage multiple responsibilities effectively while providing exceptional support within our medical practice. The ideal candidate will be organized, personable, and committed to delivering high standards of administrative service.

Job Types: Full-time, Permanent

Pay: $50,000.00-$55,000.00 per year

Benefits:

  • Extended health care
  • On-site parking
  • Store discount

Experience:

  • Medical office: 3 years (preferred)
  • Sales: 1 year (preferred)

Language:

  • Spanish (preferred)
  • Korean (preferred)

Work Location: In person

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