Medical Secretary Part Time jobs in Calgary, AB

Job Summary

We are seeking a dedicated, detail-oriented, and compassionate Medical Office Assistant (MOA) to join our dynamic healthcare team. The ideal candidate will have 1–2 years of experience in a clinical or medical office setting and will play a vital role in ensuring a positive patient experience and smooth daily operations of the clinic. This position involves a combination of administrative, clerical, and limited clinical duties in a fast-paced, team-oriented environment.

Key Responsibilities

• Greet and check in patients in a professional and welcoming manner.
• Schedule, confirm, and manage appointments using EMR systems (Med Access preferred).
• Answer phone calls, emails, and patient inquiries promptly and courteously.
• Register new patients and update demographic and insurance information.
• Prepare, organize, and maintain accurate patient charts and electronic medical records.
• Handle billing, invoicing, and insurance claim submissions.
• Assist physicians and nursing staff with patient flow and coordination.
• Record patient vitals, prepare examination rooms, and ensure cleanliness and readiness for procedures.
• Sterilize and restock medical instruments and supplies as required.
• Maintain strict confidentiality in accordance with PHIPA and PIPEDA regulations.
• Manage incoming/outgoing mail, faxes, and other correspondence.
• Monitor and order office and clinical supplies to ensure availability.
• Support patient recalls, referrals, and follow-up appointments.
• Contribute to the continuous improvement of clinic operations and patient satisfaction.

Qualifications

• Education: Completion of a recognized Medical Office Assistant (MOA) program or equivalent training.
• Experience: Minimum 1–2 years of experience in a medical office, walk-in clinic, or healthcare setting.
• Technical Skills:
• Proficiency in Med Access EMR software is required.
• Competency in Microsoft Office Suite (Word, Excel, Outlook).
• Knowledge:
• Understanding of medical terminology and clinical workflows.
• Familiarity with healthcare regulations, privacy laws, and patient confidentiality requirements.
• Personal Attributes:
• Excellent communication, interpersonal, and organizational skills.
• Strong attention to detail and ability to multitask effectively.
• Professional, empathetic, and patient-centered attitude.
• Ability to work independently and as part of a collaborative healthcare team.

Work Schedule

• Monday to Friday
• Every weekend (as scheduled)

Work Environment

• Fast-paced clinical setting with direct interaction with patients, physicians, and staff.
• In-person role — candidates must be able to reliably commute.

Pay: $20.00-$23.00 per hour

Work Location: In person