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Medical Secretary, Receptionist jobs in Oshawa, ON

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    • 2–3 years of experience as a legal receptionist, legal assistant, or administrative assistant in a law firm.
    • Coordinate document drop-offs and pickups.
    • Dental receptionist: 1 year (preferred).
    • Prior experience working as a dental receptionist is highly preferred.
    • AEC / DEP or Skilled Trade Certificate (required).
    • Perform basic medical procedures like weight, height, Bp measurement, urine test and pregnancy test.
    • Communicate with health care providers or patients if necessary to clarify information and/or uncover missing information.
    • Manage a multi-line phone system.
    • Have previous reception, administrative or customer service experience.
    • Have a Grade 12 diploma; additional education in office or business administration is an…
    • Familiarity with medical terminology and procedures.
    • Previous experience in a medical administrative role mandatory.
    • Medical Admin: 2 years (preferred).
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    • Salary Search: Medical Administrative Assistant salaries in Whitby, ON
    • Your proactive approach and attention to detail will help create a friendly, efficient environment that keeps our practice running seamlessly.
    • Experience in a vet assistant position in a veterinary hospital or other professional animal care is required for this position.
    • Must be available on Saturday.
    • High school diploma or equivalent.
    • Previous experience in reception and/or customer service.
    • Personalize every interaction with customers by answering any…
    • Verify patient insurance details and update medical records accurately within our electronic medical records platform.
    • Performing pre-testing on patients.
    • Must have open availability for some evenings and Saturday's.
    • Must have dental experience, assisting experience an asset.
    • Currently, our growing team is looking for a Medical Office Assistant/Ophthalmic Technician who can work for us on a permanent full-time or part-time basis.
    • Familiarity with medical or dental office environments is a plus, particularly as a dental receptionist.
    • Assist with bookkeeping tasks using QuickBooks or…
    • Willing to work weekdays and or weekend ( if needed ).
    • Greet and attend to patients in person and over the phone.
    • Must have good communication skills.
    • Strong word processing and/or data entry skills.
    • Schedules or assist in scheduling patient appointments, physician and nursing staff, meetings, and/or…
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Career Resources:

Legal Receptionist/Administrative Assistant
Aleksandr Bolotenko Professional Corporation
Oshawa, ON
$21–$24 an hour
Permanent, Full-time
Apply now

Job details

$21–$24 an hour
On-site parking
Permanent, Full-time
Oshawa, ON

Full job description

Legal Receptionist / Administrative Assistant

About the Role

We are looking for a Legal Receptionist / Administrative Assistant to join our team in the Durham Region.

The ideal candidate has 2–3 years of experience working in a law firm and is confident, resourceful and comfortable working in a busy legal office. This is a hands-on position that goes beyond traditional reception duties and involves client communication, opening and maintaining files, assisting with new client intakes, and providing day-to-day administrative support to the legal team. Our practice primarily focuses on Estate Administration and Litigation, Corporate Law, and Real Estate. Experience in any of these areas is an asset, but a strong legal administrative background and willingness to learn are equally important.

Key Responsibilities

Front Desk & Client Relations

  • Greet clients and visitors in a friendly and professional and welcoming manner
  • Answer, screen, and direct incoming phone calls using a VOIP telephone system
  • Schedule appointments and coordinate client meetings and appointments
  • Assist clients with general questions and direct inquiries to the appropriate lawyer or staff member
  • Manage incoming and outgoing mail, courier deliveries, faxes, and packages
  • Coordinate document drop-offs and pickups
  • Maintain office supplies and place orders as needed
  • Processing of payments and receipt of cheques, deposits, invoices and other financial documentation in accordance with firm procedures
  • Scan, copy, and organize documents
  • Assist with day-to-day office operations and other tasks as required
  • Ensure reception area, boardroom and shared office spaces are clean, tidy and stocked appropriately with necessary items

Administrative & File Management

  • Conduct initial client intake and gather necessary information and documentation
  • Complete client intake forms and ensure information is accurate and up to date
  • Assist with opening new client files
  • Create and name electronic and physical files according to firm procedures
  • Prepare and send letters of retainer, obtain and verify identification and other standard correspondence
  • Prepare directions and other documents for lawyer review and client execution
  • Maintain organized electronic and paper files
  • Assist with closing and archiving files when matters are completed
  • Maintain accurate client and file records

What We’re Looking For

  • 2–3 years of experience as a legal receptionist, legal assistant, or administrative assistant in a law firm
  • Experience with client intake and opening new files
  • Familiarity with preparing retainer letters, directions, and standard legal correspondence is an asset
  • Strong organizational skills and attention to detail
  • Confidence to work independently, take initiative and manage tasks from start to finish
  • Professional and friendly manner when dealing with clients
  • Comfortable working independently while knowing when to seek guidance or clarification
  • Ability to maintain strict confidentiality and handle sensitive information
  • Strong computer skills, including Microsoft Office, DocuSign, and Zoom
  • Proficiency with office technology, including VOIP telephone systems, legal practice management software, Microsoft Office, and other electronic office systems.
  • Ability to remain professional and organized while managing frequent interruptions and competing demands
  • Experience with legal terminology and practice management
  • Strong proofreading skills and attention to accuracy
  • Identify and address routine issues independently, while recognizing when a matter requires direction or escalation
  • Familiarity with legal billings and accounting procedures

What We Offer

  • A friendly and supportive team environment
  • Competitive compensation based on experience
  • Opportunities to learn and develop your legal administrative skills
  • A professional and collaborative workplace

How to Apply

Please send your resume and a brief cover letter outlining your relevant experience to info@agblaw.com. Thank you for applying. Only successful applicants will be notified.

Pay: $21.00-$24.00 per hour

Expected hours: 40.0 per week

Benefits:

  • On-site parking

Application question(s):

  • Do you have any legal accounting software experience? If so, which programs?

Education:

  • DCS / DEC (preferred)

Experience:

  • receptionist: 2 years (required)

Licence/Certification:

  • Driving Licence (required)

Work Location: In person

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