Medical Reports Coordinator jobs

Applied Pharmaceutical Innovation (API) brings life-saving research to the real world by helping life science innovators bridge the gap between academic research and commercial product development. We are driven, compassionate, and laser focused on making a dramatic positive impact with everything we undertake.

When you join API, you are part of a rapidly growing team that is creating collaborative opportunities to commercialize Canadian life sciences discoveries, increasing the amount of commercial research and development in the country, and supporting Alberta as a key pillar in Canada’s life sciences sector.

API is seeking a Project Coordinator to join our team for a 19-month temporary contract. The role will support project delivery by attending meetings, taking minutes, and tracking action items to ensure follow-through. They will maintain project tools such as Monday boards and help monitor progress against timelines and deliverables. The coordinator will provide administrative and operational support to keep projects organized and on track. Additionally, they will act as a secondary point of awareness for key issues, improving continuity and reducing reliance on senior PMO leaders.

This is a 1.0 FTE role within our PMO function, with one vacancy available in the team; candidates who are better suited at a Project Manager level are encouraged to apply to the Project Manager posting.

** Please note this position requires full-time on-site presence.

Key Responsibilities, include but are not limited to:

Project Planning and Scheduling

• Assist the Project Manager in developing project timelines and schedules, coordinating subcontractor and supplier activities, and ensuring deadlines are met.

Communication

• Serve as a central point of contact for all project stakeholders, facilitating meetings, providing daily progress reports, and escalating issues as needed.

Documentation

• Maintain comprehensive project documentation, including contracts, change orders, permits, project drawings, ensuring compliance with regulations.

Budget & Cost Tracking

• Work with Finance Staff to monitor project expenditures, track expenses, and assist in preparing financial reports to help control costs and keep projects within budget.

Risk management & Problem-Solving

• Identify potential delays or issues and work with the team to find solutions to keep the project on track.

Support

• Assist the Translational Services Team on project-related activities.

Qualifications - (Education, Certification, Degree, Skills, Knowledge, etc.)

Education

• Bachelor’s degree in engineering, construction or relevant field.

Experience

• 2-5 years of managing projects or supporting project operations.

Personal Competencies

• Proven ability to meet timelines and produce deliverables.
• Strong organizational, analytical, leadership, and problem-solving skills.
• Excellent communication and prioritization skills.
• Fosters transparent, honest, and positive team environment.
• Strong written documentation.
• Ability to work in a high-pressure environment

Working Conditions:

• Required travel between Edmonton API sites.
• This position requires you to be on site.

Additional Required Documents to Support Application

• Applications submitted without a resume AND cover letter will not be reviewed.

Perks and Benefits at API

Comprehensive Health Coverage: At API, we prioritize the well-being of our employees. We offer a comprehensive health coverage plan. Our premiums are 100% covered, ensuring that you and your dependents receive the necessary healthcare support.

Retirement Savings: API offers a RRSP Matching Program. Employees may be eligible to participate, with API matching of contributions up to 1–3% of base salary, in accordance with program terms.

Professional Development Opportunities: We foster a culture of continuous learning and growth. API provides access to various professional development opportunities, including training programs, workshops, conferences, and certifications. We encourage employees to enhance their skills, broaden their knowledge, and stay updated with the latest advancements in the life sciences industry.

Collaborative and Inclusive Environment: At API, we believe in the power of collaboration and diversity. We foster an inclusive work environment that values and respects individuals from all backgrounds. We promote teamwork, open communication, and a supportive atmosphere where everyone's contributions are valued.

Generous Paid Time Off: We understand the importance of taking time off to recharge and maintain a healthy work-life balance. API offers a generous paid time off (PTO) policy that includes vacation days, medical/personal days, and holidays. We encourage our employees to prioritize their well-being and enjoy quality time away from work.

Green Transit Allowance: Employees based out of an office are eligible to enroll in our green transit program, which promotes the use of environmentally friendly modes of transportation. By participating in the program, you commit to making green transit your primary mode of transportation for at least 75% of your commute to and from work. Green transit includes walking, biking, carpooling, and public transportation.

Work From Home: Eligible employees are entitled to 20 Work from Home days, this is subject to job function, company needs, and manager approval.

How to Apply

Interested applicants must submit a resume and cover letter expressing their interest in the position and why they believe they are a strong candidate.

We appreciate all applicants' interest and will only contact those selected for interviews.

If you have any questions about the application process or require accommodations during the hiring process, please contact careers@appliedpharma.ca.

Our team, clients, and stakeholders come from a variety of backgrounds. In recruiting for our team, we welcome the unique contributions that all people bring to the workplace in terms of varied lived experiences, education, culture, gender, race, sexual orientation, religious or ethnic background, neurodiversity, and cognitive and physical ability.

Before employment, successful candidates will be required to meet the requirements of a pre-employment screening, which includes background reference checks, educational credential verification, and criminal reference checks.

This position will remain open until filled.

Job Types: Full-time, Fixed term contract, Temporary
Contract length: 19 months

Pay: $75,000.00-$90,000.00 per year

Benefits:

• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care
• Work from home

Work Location: In person