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Medical Reception jobs in Brampton, ON

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    • Interest in integrative health, wellness, or medical aesthetics.
    • Customer service or reception experience in any professional setting (healthcare or wellness…
    • Collect and update patient information, including medical history and insurance details.
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    • This role requires a blend of administrative skills, knowledge of medical terminology, and experience in a dental or medical office setting.
    • Previous medical secretary/medical office experience required.
    • If you are an experienced medical secretary looking for a *flexible part-time position in a…
    • Strong knowledge of medical terminology related to dentistry enhances communication accuracy.
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    • Maintain a clean, organized reception area and optical display space.
    • Previous experience in reception, customer service, or office administration preferred.
    • Strong knowledge of medical terminology and healthcare documentation.
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    • Maintain a professional reception area.
    • We are looking for a Full-Time Dental Patient Coordinator.
    • Register new patients according to established office…
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    • Verify patient insurance information and update electronic medical records accurately.
    • Ensure the reception area remains clean, welcoming, and well-organized.
    • Maintain electronic medical records using dental practice management software (Open Dental).
    • Previous experience working in a dental or medical office…
    • Contacting medical professionals to join our medical roster.
    • Following up with all pending medical reports.
    • Excellent communication and interpersonal skills to…
    • Support clinical staff by preparing patient charts, updating medical histories with correct medical terminology, and organizing documentation.
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    • Patient Registration: Collect and update patient information, insurance details, and medical history accurately.
    • Attention to detail and accuracy.
    • Maintain a clean and organized reception area to promote a positive first impression.
    • Background in medical or dental office environments is a plus but not…
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Front Desk
Nova Thera Wellness
156 Chrislea Road, Vaughan, ON L4L 8V1
$18–$21 an hour
Part-time
Apply now

Job details

$18–$21 an hour
Part-time
Weekends as needed, Evenings as needed
156 Chrislea Road, Vaughan, ON L4L 8V1

Full job description

About the Clinic

Nova Thera Wellness is a purpose-built, 4,030 sq ft integrated medical aesthetics and wellness destination in Woodbridge, Ontario. Our Client Experience Coordinators are the heartbeat of the clinic — the first and last impression every client receives. We are looking for a warm, organized, part-time team member to support our front desk operations.

Role Overview

As a Part-Time Client Experience Coordinator, you will deliver an exceptional front desk experience during your scheduled shifts — managing client check-in and check-out, appointment scheduling support, and clinic coordination. You will work closely with the Full-Time Coordinator and Operations Manager to ensure seamless coverage and a consistently premium client experience.

Key ResponsibilitiesClient Experience & Reception

  • Greet and welcome all clients in person with professionalism and warmth
  • Answer incoming calls and messages; respond to client inquiries accurately and promptly
  • Manage client appointment check-in and check-out procedures
  • Process client payments and issue insurance receipts for eligible services
  • Handle client inquiries about services, pricing, and treatment packages with confidence

Scheduling Support

  • Assist with appointment scheduling, rescheduling, and managing cancellations in Jane App
  • Proactively contact waitlisted clients to fill open appointment slots
  • Coordinate client intake forms and ensure completed documentation is filed correctly
  • Support daily practitioner schedule preparation and room setup notifications

Administrative Support

  • Assist with end-of-shift transaction reconciliation and cash management
  • Maintain tidy, organized, and well-stocked front desk and reception area
  • Support retail display maintenance and front-desk product inventory
  • Assist with any administrative projects as directed by the Operations Manager

QualificationsRequired

  • Customer service or reception experience in any professional setting (healthcare or wellness preferred)
  • Strong interpersonal skills and genuine warmth with clients
  • Comfortable with scheduling software or basic CRM platforms; Jane App experience is an asset
  • Reliable, punctual, and professional with a team-player attitude
  • Flexible availability including evenings and weekends
  • Clear criminal background check

Preferred (Strong Asset)

  • Previous experience in a clinic, medical spa, physiotherapy, or wellness setting
  • Familiarity with insurance receipts for regulated health services
  • Interest in integrative health, wellness, or medical aesthetics
  • Bilingual (English + French, Arabic, or Punjabi) is an advantage given local community demographics

Pay: $18.00-$21.00 per hour

Work Location: In person

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