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Medical Office jobs in Waterloo, ON

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    • Patient Hospitality & Check-In: Welcome patients warmly, manage daily check-ins/check-outs, and maintain a clean, vibrant reception environment.
    • Greet and assist patients professionally at the front desk.
    • Communicate with patients, physicians, specialists, hospitals, pharmacies, and other healthcare…
    • Prior experience as a dental receptionist or medical office assistant preferred.
    • Greet patients and visitors professionally at the front desk.
    • Dental office management or senior dental administration experience preferred.
    • We are looking for an experienced and organized Dental Clinic Manager to…
    • Post-secondary education, certification or qualification in recognized courses related to medical office administration or medical sciences is preferred.
    • We are looking for someone who provides outstanding treatment to our valued patients.
    • Act as the first point of contact to our team members and patients.
    • Greet and prepare patients for appointments, complete chart audits, and provide clear oral hygiene instructions in simple terms.
    • Support budgeting and financial planning.
    • Strong understanding of dental insurance and billing processes.
    • Strong organizational and problem-solving abilities.
    • Provide patients with pre- and post-operative instructions and oral hygiene education.
    • Maintain accurate patient records using dental software (open dental).
    • Disinfecting and setting up operatories to prepare for patients.
    • Paid continuing education courses for improvement.
    • Expected Hours: 32-40 per week.
    • Teach students using a systematic plan that consists of lectures, demonstrations, discussion groups, interactive activities, independent and group projects.
    • Patient Care & Education: Guide patients through their appointments, explaining post-treatment care, oral hygiene practices, and treatment procedures with…
    • Kitchener, ON: reliably commute or plan to relocate before starting work (required).
    • From the first phone call through treatment and follow-up, you will help ensure our patients feel welcomed, informed and well cared for.
    • Duties will include but are not limited to admitting patients for appointments, billing out clients’, answering phones, dealing with and directing client…
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Job Post Details

Dental Administrator (Kitchener, Waterloo, or Cambridge) - job post

Passion Dental Group
3.5 out of 5 stars
Kitchener, ON
$20–$28 an hour - Full-time
You must create an Indeed account before continuing to the company website to apply

Job details

Pay

  • $20–$28 an hour

Job type

  • Full-time

Shift and schedule

  • Weekends as needed
  • Evenings as needed
  • Evening shift

Location

Kitchener, ON

Benefits

Pulled from the full job description

  • Dental care

Full job description

Dental Administrator

Locations: KWC Region – Placement at 1 of our 3 locations (Kitchener, Waterloo, or Cambridge)

Company: Passion Dental Group (Anytime Dental)

Compensation: $20.00 – $28.00 / hour (commensurate with experience)

About the Role

At Passion Dental Group, we’re reimagining what dental care can feel like - for both our patients and our team. We believe exceptional healthcare starts with hospitality, warmth, and seamless service.

We are expanding across the region and seeking a welcoming, detail-oriented Dental Administrator to join our front-of-house team. You will have the opportunity to be placed at one of our three modern clinics across Kitchener, Waterloo, or Cambridge. As the face and voice of our practice, you’ll set the tone for every patient experience from the moment they walk through our doors or contact our clinic.

Role Details

  • Position Type: Full-Time & Part-Time opportunities available
  • Compensation: Competitive hourly wage (commensurate with experience)
  • Schedule: Flexible availability required for Days, Evenings, and Weekends (Clinics operate 7 days a week with extended evening hours)
  • Location: Dedicated placement at one clinic location within the KWC region (Kitchener, Waterloo, or Cambridge)
What You’ll Be Doing

  • Patient Hospitality & Check-In: Welcome patients warmly, manage daily check-ins/check-outs, and maintain a clean, vibrant reception environment.
  • Scheduling & Appointment Management: Manage patient scheduling, optimize daily clinic flow, coordinate recall lists, and handle incoming phone calls, emails, and inquiries.
  • Billing & Financial Processing: Process payments, submit electronic insurance claims, explain payment options or financing plans, and manage daily accounts receivable balances.
  • Patient Communication: Follow up with patients regarding upcoming appointments, outstanding treatment plans, and post-appointment inquiries with empathy and clarity.
  • Team Collaboration: Work closely with dentists, dental hygienists, and dental assistants to ensure seamless patient transitions and daily practice success.
Who You Are

  • Experience: 1+ years of dental administration, medical front-desk, or high-end hospitality/customer service experience preferred.
  • Software Knowledge: Familiarity with dental practice management software (e.g., ClearDent, Dentrix, AbelDent) is a strong asset.
  • Communication Skills: Excellent verbal and written communication skills with a professional, empathetic phone manner.
  • Administrative Skills: Strong multi-tasking abilities, attention to detail, and comfort with digital technology and billing processes.
  • Availability: Willingness to work flexible shifts including evenings and weekends to support extended practice operating hours.
What Makes Passion Dental Group Different?

  • Hospitality-First Culture: A modern, non-traditional dental practice focused on comfort, convenience, and elevated patient experiences.
  • Growth & Support: Ongoing professional development, cross-training opportunities, and a collaborative team environment.
  • Accessibility: Extended operating hours 7 days a week to better serve our local communities.
Let’s Connect

If you are passion-driven, love interacting with people, and want to build a career in a modern, growth-oriented environment, we’d love to speak with you!

Apply today!

#PassionLP

Passion Dental Group is committed to workplace diversity and provides accommodations to applicants with disabilities throughout our hiring process. We do not use artificial intelligence or automated decision-making tools to screen or assess candidates; all applications are reviewed by our recruitment team. Limited AI-enabled tools may be used solely for note-taking during phone screening interviews. If you require accommodation at any stage of the hiring process, please let us know by emailing careers@passiondental.ca
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