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Medical Office jobs in Scarborough, ON

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    • Previous experience in an administrative role within a medical or dental office is preferred.
    • Patient Communication: Answer phones, respond to emails, and…
    • Dental receptionist: 1 year (required).
    • * We need at least one year of Dental Receptionist Experience.*.
    • Fast Growing, Top-Quality, Privately Owned Office.
    • The objective of our administrative support team is to provide a seamless, stress-free experience to the family members of our patients and to maximize the…
    • 3+ years of administrative experience (dental/medical office preferred, but not required).
    • You’ll be the friendly face that welcomes patients, the mastermind…
    • Manage and ensure all updates and or changes to paperwork are properly documented, submitted and coordinated with practitioners and patients.
    • Full time Medical office administrator.
    • Medical office: 1 year (required).
    • Communicate ideas and concerns to the health care team and participate in problem…
    • Minimum 3 year experience in a medical, dental, or allied health office (front desk or coordinator).
    • Greet and check patients in and out; answer phones and…
    • Full time and Part time positions are available.
    • Job Types: Full-time, Part-time.
    • Strong understanding of treatment planning and dental procedures.
    • Are you an experienced dental receptionist with leadership skills and a passion for creating…
    • Proven experience as a dental receptionist or in a medical/dental office setting with strong administrative skills.
    • Dental receptionist: 5 years (required).
    • Educate patients about available treatments.
    • Medical office: 1 year (preferred).
    • The ideal candidate will possess strong administrative skills, experience with…
    • The ideal candidate will be the first point of contact for patients, providing exceptional customer service while managing the administrative functions of our…
    • Proficiency with Dentrix dental software strongly preferred.
    • Welcoming patients with professionalism and warmth — in person and by phone.
    • Welcome patients and families with warmth and professionalism.
    • Communicate clearly and compassionately via phone, text, and email.
    • Proven experience in office administration within medical or dental environments.
    • Schedule, confirm, and reschedule patient appointments using Dentrix or…
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Job Post Details

Dental Office Administrator - job post

Havenview Dental
4865 Sheppard Avenue East, Scarborough, ON M1S 3V8
$25–$35 an hour - Full-time

Job details

Pay

  • $25–$35 an hour

Job type

  • Full-time

Location

4865 Sheppard Avenue East, Scarborough, ON M1S 3V8

Benefits

Pulled from the full job description

  • Vision care
  • Dental care
  • Extended health care
  • On-site parking

Full job description

Overview
We’re Hiring: ROCK STAR Dental Receptionist!

Do you light up a room with your smile and love making people feel at ease? Are you organized, upbeat, and thrive in a fast-paced environment? If you're the type who makes every patient feel like family the moment they walk in, we want YOU to join our dental dream team at Havenview Dental! This position requires strong administrative skills, knowledge of dental terminology, and the ability to supervise staff effectively.

Responsibilities

  • Appointment Scheduling: Book, confirm, reschedule, and cancel patient appointments efficiently.
  • Patient Communication: Answer phones, respond to emails, and greet patients with a friendly, professional demeanor.
  • Patient Records Management: Maintain and update patient charts, health histories, and treatment notes (digitally).
  • Billing & Insurance: Process payments, submit insurance claims, handle pre-authorizations, enter payment received and follow up on outstanding balances.
  • Accounts Receivable: Track and collect payments, manage aging reports, and communicate with patients about financial obligations.
  • Daily Financial Reconciliation: Balance the day’s transactions and prepare deposits.
  • Treatment Coordination: Explain treatment plans, coordinate multi-appointment procedures, and discuss financial options with patients.
  • Reporting & Metrics: Generate reports for production, collections, patient flow, etc., to support office goals.
  • Office Systems Oversight: Manage Abeldent and troubleshoot tech hiccups.
  • Reception Area Management: Keep the front desk organized, welcoming, and running smoothly.
  • Team Collaboration: Act as a communication bridge between patients, dentists, hygienists, and assistants.
  • Patient Engagement: Support promotions, send out appointment reminders, newsletters, and online reviews follow-up.
  • Compliance & Privacy: Ensure PIPEDA and infection control documentation is up-to-date and adhered to.
  • Inventory Coordination (sometimes): Monitor front desk and clinical supplies and reorder when needed.

Experience

  • Previous experience in an administrative role within a medical or dental office is preferred.
  • Familiarity with electronic medical records systems is essential.
  • Knowledge of dental terminology is highly desirable to effectively communicate with healthcare professionals.
  • Excellent organizational skills with attention to detail and the ability to multitask in a fast-paced environment.

Join us in providing exceptional service while contributing to the success of our dental team!

Job Type: Full-time

Pay: $25.00-$35.00 per hour

Benefits:

  • Dental care
  • Extended health care
  • On-site parking
  • Vision care

Ability to commute/relocate:

  • Scarborough, ON M1S 3V8: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person

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