Medical Office jobs in Quinte West, ON

Company Bio

At Quinte Health, our four hospitals unite under the core values of Imagine It’s You, Value Everyone, We All Make a Difference, and Stronger Together. We work as one team to enhance lives, improve access to high-quality care, and build healthier communities—right where people need it most.

Located on the stunning Bay of Quinte, Belleville blends small-town charm with big-city perks—vibrant dining, festivals, waterfront adventures, scenic trails, and great shopping.

As the largest Quinte Health hospital, Belleville General Hospital (BGH) offers diverse opportunities across medicine, critical care, emergency, surgery, maternal-child care, mental health, rehab, and oncology. We collaborate regionally to provide top-tier care.

At BGH, you’ll thrive in a dynamic, supportive, and team-driven environment. Newcomers learn from experienced professionals, fostering growth and a shared passion for making a real impact. Come be part of something amazing!

Position Summary

To provide administrative services associated with the office of the Chief/Medical Director of Psychiatry & Mental Health Services Department.

Required

• Post-Secondary School Education in medical secretary/business administration program or equivalent combination of education (minimum of grade 12) and relative working experience.
• Medical terminology course completion.
• 3 years in progressively responsible clerical position(s).
• Administrative support experience is essential.
• Well-developed verbal and written communication skills.
• Ability to organize/prioritize multiple tasks and meet deadlines, must be able to make decisions and use appropriate initiative.
• Ability to maintain confidentiality of patient and hospital information.
• Advanced computer skills, specifically Microsoft Office applications.
• Must have a satisfactory Criminal Record / Vulnerable Sector Check.

Duties

• Answers telephone, takes messages, screens, and re-routes calls.
• Respond to callers’ inquiries and requests, and receive visitors and staff.
• Takes minutes of staff meetings and prepares reports for distribution re: above.
• Types letters, memos, reports, and other correspondence from handwritten and machine dictation.
• Sets up and maintains files.
• Composes correspondence for the Chief/Medical Director of Psychiatry / Mental Health Services Department (including Human Resources correspondence).
• Arranges meetings, and assemble material for meetings.
• Orders office supplies and stationery.
• Sets up duty roster for psychiatric staff.
• Collects statistical data (workload, sessional, and other as requested) and compiles appropriate reports.
• Other duties as assigned.

Equal Opportunity

We thank all interested candidates for their response, however, only those chosen for an interview will be contacted. Quinte Health is an equal opportunity employer committed to meeting needs under the Canadian Charter of Rights and Freedom and the Ontario Human Rights Code. Our Recruitment process follows the Accessibility for Ontarians with Disabilities Act in order to provide a fair and equitable process for all candidates. Applicants requiring accommodation through the recruitment/interview process are encouraged to contact the Human Resources Department at 613-969-7400 x2577 or humanresources@quintehealth.ca for assistance.

Physical Demands Analysis