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Medical Office jobs in Nanaimo, BC

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    • Reporting to the Laboratory Director, the Laboratory Coordinator is pivotal to the organization – this role focuses on providing confidential administrative…
    • Medical Arts Centre is committed to collaborative, team-based patient care and creating a supportive workplace environment for both staff and patients.
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Job Post Details

Medical Office Assistant (Laboratory Coordinator) - job post

Olive Fertility Centre
3.3 out of 5 stars
555 West 12th Avenue, Vancouver, BC V5Z 3X7
From $55,000 a year - Full-time
Responded to 51-74% of applications in the past 30 days, typically within 3 days.

Job details

Pay

  • From $55,000 a year

Job type

  • Full-time

Location

555 West 12th Avenue, Vancouver, BC V5Z 3X7

Full job description

Laboratory CoordinatorJob Description

Department: Laboratory

Reports To: Laboratory Director

Location: Vancouver

Work Schedule: 4 on, 4 off, 9.38 hours/day

Overview:

Supporting the Vision, Values, Purpose, and Commitment of Olive Fertility Centre:

Reporting to the Laboratory Director, the Laboratory Coordinator is pivotal to the organization – this role focuses on providing confidential administrative support for the lab and our patients.

Key Areas of Involvement Include:

  • Organize the shipping and receipt of embryos, eggs, and sperm.
  • Track all shipments out to ensure safe arrival.
  • Enter patients into EMR if not already present.
  • Ensure all shipping consents are signed and witnesses/notarized.
  • Ensure all infectious disease results have been received – follow up with patients and/or clinic for any missing results.
  • Confirm paperwork with embryologists and doctor before approving shipment.
  • Notify lab team of incoming shipments so lab staff are available for unpacking and tracking.
  • Book sperm freezes, trial washes and sperm analysis, including setting up patients into EMR if not already present.
  • Liaison with lab staff regarding adding extra andrology testing. Rebook patients if required.
  • Utilizing EMR, email and fax, ensure patients’ family doctors/urologists receive their andrology results.
  • Answer all incoming laboratory department phone calls.
  • Maintain the laboratory phone system (i.e., voice mail, outgoing messages, etc.)
  • Assist the Laboratory Director with obtaining quotes for equipment and supplies.
  • Attend and participate in all Laboratory Department meetings; complete and distribute meeting minutes.
  • Organize lab supplies and ensure kept in correct location with proper storage.
  • Catalogue all embryology & andrology records both digitally and physically.
  • Arrange all discard consent signing for patients with appropriate staff.
  • Assist with packing and shipping of biological substances.
  • Perform other related duties as assigned.

Qualifications:

Education, Training and Experience:

  • Grade 12 graduation, completion of the Medical Office Assistant certification program plus two (2)
  • year’s recent, related experience or an equivalent combination of education, training, and experience.

Skills and Abilities:

  • Ability to prioritize and adapt.
  • Ability to discuss intimate medical topics in a professional, compassionate manner.
  • Ability to communicate effectively with a variety of healthcare professionals.
  • Proven ability creating effective tracking systems.
  • Proficient in Microsoft Office, experience with EMR, and able to type 60 WPM.
  • Physically able to carry out the duties of the role.
  • Professional & friendly demeanour.
  • Ability to speak and write fluently in English.

Pay: From $55,000.00 per year

Application question(s):

  • Do you have MOA Certificate?

Work Location: In person

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