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Medical Office jobs in Hamilton, ON

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    • Previous clerical or administrative experience in a medical or dental office setting is a plus.
    • Manage front desk duties, including greeting visitors, answering…
    • Tech Savvy: Proficient in MS Office (Excel, Word, Outlook) and adaptable to construction accounting software.
    • Fully step into the Office Manager role.
    • Provide basic dental information to patients and schedule appointments.
    • Answer telephones, greet patients as they enter the office.
    • Assist in marketing efforts to attract new patients.
    • Minimum of 3 experience as a dental office leader including treatment coordination, staff and operational…
    • Greet patients and visitors in a professional and friendly manner.
    • Knowledge of medical terminology to effectively communicate with patients and healthcare…
    • * maintain and manage patients records.
    • * Attend to and greet patients on the phone and in person.
    • * Must provide valid and reliable References.
    • Educate patients on oral hygiene and post-treatment care instructions.
    • Maintain accurate patient records using dental software such as Dentrix or Epic.
    • Complete payroll and manage office personnel.
    • Perform general office administration as required.
    • Diploma or degree in Accounting, Finance, or a related field.
    • Answer phone calls and assist patients in person or over the phone.
    • Excellent communication skills and a compassionate approach towards patients.
    • Communicate effectively and courteously with patients, dental staff, and external contacts, promptly addressing inquiries and concerns.
    • Intake all patients, review consent forms for completion, receive payment and issue receipt.
    • Set up new patients in ACCURO database and create patient charts…
  • View similar jobs with this employer
    • Experience with dental software such as ClearDent, Dentrix, or AbelDent is an asset.
    • Be the first point of contact for patients in person, over the phone, and…
  • View similar jobs with this employer
    • Bill patients and their insurance companies, and maintain accurate patient accounts.
    • This highly important role greets and services our patients from our Care…
    • Reviewing treatment and post-operative instructions with patients.
    • Helping nervous or anxious patients feel comfortable.
    • Modern dental technology and equipment.
    • 2+ years of dental clinic management experience.
    • Solid understanding of dental billing, insurance systems, and clinic operations.
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Job Post Details

Administrative Assistant - job post

SERVPRO of Hamilton Mohawk
229 Lanark Street, Hamilton, ON L8E 2Z9
$19.75–$30.97 an hour - Full-time, Contract

Job details

Pay

  • $19.75–$30.97 an hour

Job type

  • Contract
  • Full-time

Location

229 Lanark Street, Hamilton, ON L8E 2Z9

Full job description

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role is the heartbeat of our office operations, ensuring smooth daily functions and providing exceptional support to our staff and clients. If you thrive in a fast-paced environment, possess excellent communication skills, and have a passion for maintaining efficient workflows, this opportunity is perfect for you. Your energetic approach and attention to detail will help us deliver outstanding service and keep our office running seamlessly.

Responsibilities

  • Manage front desk duties, including greeting visitors, answering multi-line phone systems, and providing excellent customer service.
  • Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks to maintain up-to-date records.
  • Handle clerical responsibilities such as filing, proofreading documents, and organizing office supplies to ensure a tidy and efficient workspace.
  • Support bookkeeping activities by processing invoices, tracking expenses, and maintaining financial records with precision.
  • Assist with appointment scheduling, calendar management, and coordinating meetings for staff members.
  • Provide customer support by responding promptly to inquiries via phone or email while practicing professional phone etiquette.
  • Maintain confidentiality of sensitive information and ensure all administrative procedures adhere to company policies.

Requirements

  • Proven office experience with strong organizational skills and attention to detail.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools.
  • Experience with QuickBooks or similar accounting software is highly desirable.
  • Excellent typing speed, data entry skills, and ability to proofread documents accurately.
  • Strong communication skills with a friendly demeanor suitable for front desk responsibilities and customer interactions.
  • Familiarity with multi-line phone systems and phone etiquette standards.
  • Previous clerical or administrative experience in a medical or dental office setting is a plus.
  • Knowledge of filing systems, medical office procedures, bookkeeping practices, and customer service best practices is preferred.

Join us to be part of an energetic team dedicated to delivering exceptional support while advancing your career in a vibrant office environment!

Pay: $19.75-$30.97 per hour

Work Location: In person

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