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Medical Office jobs in Etobicoke, ON

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    • Comforts patients by anticipating patients’ anxieties, answering patients’ questions, and maintaining the reception area.
    • 5 days per week, Saturday included.
    • Their primary role is to perform general office duties such as organizing meetings and events (including taking minutes), maintaining calendars and scheduling,…
    • Welcome patients and visitors in a warm, professional, and courteous manner.
    • Order and maintain office and medical supplies inventory.
    • Current regulated Health Care professional with a University Bachelor’s degree; Master’s degree level preferred.
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    • Manage incoming inquiries from patients, hospitals, pharmacies, and referring offices, ensuring appropriate follow-up and communication.
    • Demonstrated interpersonal skills and the ability to maintain effective working relationships with others.
    • Under the direction of the Medical Imaging Manager,…
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    • Minimum 1 year of dental or medical administration experience (dental preferred).
    • Strong knowledge of dental terminology and office procedures.
    • Bachelor's degree; an undergraduate degree in psychology is strongly preferred.
    • Strong organizational, project-management, and problem-solving skills.
    • Maintain strong communication between patients, doctors, and the dental team.
    • Previous dental treatment coordination and/or dental office management experience.
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    • Provide informative material for patients.
    • General office administration, including but not limited to: Scheduling, payroll, up-keep, file maintenance, ordering…
    • Report to HATM’s operational tables, ensuring effective collaboration, decision-making, and alignment across partner organizations.
    • Greet and welcome patients as they arrive at the dental office.
    • Excellent communication and interpersonal skills to interact with patients and dental staff.
    • Welcome patients and families with warmth and professionalism.
    • Communicate clearly and compassionately via phone, text, and email.
    • Dental reception duties/checking patients in and out.
    • Do you have extensive knowledge of dental insurance?
    • Canadian dental reception: 2 years (required).
    • Our commitment to continuous improvement and adaptability ensures that we meet the unique needs of our patients through comprehensive surgical and non-surgical…
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Medical Office Administrator
One Vascular
·
1.3
Oakville, ON
$20–$23 an hour
Full-time
Apply now

Job details

$20–$23 an hour
Paid time off, Vision care, Dental care, Life insurance, On-site parking
Full-time
Oakville, ON

Full job description

Recruitment Scam Warning: We will never charge a fee to apply or participate in our hiring process. All recruitment communications will come only from our official clinic email address. Please do not engage with anyone claiming to represent our clinic through unofficial channels or requesting payment.

Medical Office Administrator – Job Description

We are actively recruiting one enthusiastic, patient-focused Full-Time Medical Office Administrator for our locations in Burlington, Oakville, Etobicoke and Mississauga.

At One Vascular, we are committed to providing the highest standard of comprehensive vascular care to our communities using the latest cutting-edge technology. Focused on helping people achieve a better quality of life through premier vascular imaging, advanced techniques, and our network of state-of-the-art clinics, we strive to set the standard for vascular care in a setting that offers comfort, confidence, and satisfaction.

Medical Office Administrator Job Responsibilities:

· Serves patients by greeting and helping them, scheduling appointments, and maintaining records and accounts.

· Answering the telephone and responding to messages, providing relevant information based on patient questions, placing reminder calls and scheduling appropriate appointments

· Thorough knowledge of services, procedures and products offered as well as pre and post treatment instructions to accurately answer patient questions and concerns

· Optimizes patients’ satisfaction, provider time, and treatment room utilization by scheduling appointments in person or by telephone.

· Keeps patient appointments on schedule by notifying provider of patient’s arrival, reviewing service delivery compared to schedule, and reminding providers of service delays.

· Comforts patients by anticipating patients’ anxieties, answering patients’ questions, and maintaining the reception area.

· Ensures availability of treatment information by filing and retrieving patient records.

· Maintains patient accounts by obtaining, recording, and updating personal and financial information.

· Obtains revenue by recording and updating financial information, recording and collecting patient charges (when required).

· Maintains business office inventory and equipment by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies, and scheduling equipment service and repairs.

· Protects patients’ rights by maintaining confidentiality of medical, personal, and financial information.

· Maintains operations by following policies and procedures, reporting needed changes.

· Contributes to team effort by accomplishing related results as needed.

· Works together with Physicians and Technologists to keep schedule up to date and organized

· Triages incoming referrals appropriately.

· Sends and tracks outgoing referrals appropriately.

· EMR support and organization such as generating new forms, inputting new requisitions accurately and ready for use by clinic staff.

· Submits appropriate reports to Directors for tracking of patient volumes and appointment availability.

· Works with administration team and ensures overall organization and efficiency of front desk activities.

We foster an inclusive and team-oriented environment where individuals treat each other with respect and kindness, and the company culture encourages meaningful interactions between colleagues.

We are eager to meet people that believe in our mission and can contribute to our team in a variety of ways - not just candidates who check all the boxes. We encourage you to apply, even if you feel that you do not meet every requirement.

One Vascular is an equal opportunity employer. Upon request, accommodations due to a disability are available throughout the selection process.

Qualifications/ Skills:

· 2 years of administrative experience in a healthcare setting and/or beauty/wellness industry

· Exceptional customer service skills

· Experience with point-of-sale transactions

· Open communication and strong teamwork mentality

· Understanding of PHIPA and importance of patient confidentiality

· Experience working with Microsoft Office 365, Accuro/EMR is desired

Job Type: Full-time

Pay: $20.00-$23.00 per hour

Expected hours: 37.5 hours per week

Schedule:

  • 5 days per week, Saturday included

Experience:

  • Administrative: 2 years (preferred)

Work Location: In person

Pay: $20.00-$23.00 per hour

Benefits:

  • Dental care
  • Life insurance
  • On-site parking
  • Paid time off
  • Vision care

Work Location: In person

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