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Medical Office jobs in Burlington, ON

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    • Manage front desk operations, including greeting patients and visitors in a professional manner.
    • Demonstrated clerical experience within a medical or dental…
    • *Digital Tools:* MaxAssist software, TRIOS digital scanner, digital X-rays, Guided Biofilm Therapy (GBT), and a wheelchair-accessible operatory to support…
    • Serves as lead manager in the development of new ambulatory services/program including: proposal and request for funds writing, conducting environmental scans…
    • Receiving phone calls, electronic forms and faxes and scheduling patients for exams.
    • When working at the clinics, checking patients in, validating health card,…
    • Your own reliable transportation (Local applicants preferred).
    • Full-time, permanent position with 40+ hours/week.
    • Customer service or admin experience.
    • Welcome patients with a warm, professional, and positive attitude.
    • Educate patients on treatment plans and available services.
    • Previous dental reception or dental administration experience required.
    • Schedule and confirm appointments efficiently using dental software such as Abeldent.
    • Prior experience as a dental receptionist or in administrative roles within healthcare settings is advantageous.
    • Strong problem‑solving and decision‑making abilities, particularly in complex or ambiguous situations.
    • Competitive benefits program that includes extended…
    • Provide informative material for patients.
    • General office administration, including but not limited to: Scheduling, payroll, up-keep, file maintenance, ordering…
    • The ideal candidate will support the dental team in providing exceptional patient care, ensuring smooth clinic operations, and maintaining a welcoming…
    • Proficiency with dental practice management software and standard office tools.
    • Previous experience in dental office management or a senior dental…
    • Demonstrates excellent critical thinking, communication, facilitation, initiative and decision-making skills.
    • Artificial intelligence (AI) may be used to screen…
    • The responsibilities includes clerical tasks such as answering phone calls, greeting patients and visitors, preparing exam rooms, organizing and maintaining the…
    • Greet patients and visitors as they arrive.
    • Education/diploma in medical office administration.
    • Be the first point of contact for patients during their in-…
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Job Post Details

Administrative Assistant in Health Care - job post

Health care office
Hamilton, ON
$20–$27 an hour - Full-time
Responded to 75% or more applications in the past 30 days, typically within 1 day.

Job details

Pay

  • $20–$27 an hour

Job type

  • Full-time

Location

Hamilton, ON

Full job description

Administrative Assistant in Health Care

Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to support our healthcare facility. The ideal candidate will play a vital role in managing administrative tasks, coordinating communication, and ensuring smooth operations within the medical office environment. This position requires excellent communication skills, proficiency with various healthcare software systems, and the ability to handle multiple responsibilities efficiently. Prior experience in dental or medical offices is a plus.

Responsibilities

  • Manage front desk operations, including greeting patients and visitors in a professional manner
  • Handle multi-line phone systems, scheduling appointments, and responding to patient inquiries
  • Maintain electronic medical records using healthcare software and databases
  • Perform data entry, filing, and clerical processing to ensure accurate record keeping
  • Assist with billing, coding, and insurance documentation processes
  • Support medical staff with administrative tasks such as preparing reports and presentations using Microsoft Word, PowerPoint, Excel, and Outlook
  • Coordinate with other departments for system design improvements and continuous process enhancements
  • Manage patient information securely while adhering to confidentiality protocols
  • Facilitate communication between patients and healthcare providers through effective organizational skills
  • Support project management initiatives related to office workflows and system updates

Skills

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Experience with electronic medical records (EMR) systems a bonus
  • Strong knowledge of medical terminology and healthcare procedures
  • Excellent communication skills in English
  • Demonstrated clerical experience within a medical or dental office setting
  • Ability to operate computer hardware and perform data collection, analysis, and management tasks
  • Skilled in time management, organization, and multitasking within a fast-paced environment
  • Familiarity with hospital or healthcare office experience is advantageous
  • Capable of handling customer service interactions professionally at the front desk
  • Knowledge of system design principles and continuous improvement strategies in office workflows
  • Leadership qualities to support team collaboration and project execution

This role offers an opportunity to contribute significantly to healthcare operations while developing your professional skills in a dynamic environment. The successful candidate will demonstrate exceptional organizational abilities, technical proficiency, and a commitment to providing outstanding service.

This role is well suited to a university graduate with a degree in Science, Social Sciences or Humanities looking for rewarding and skill building employment. Senior level students will also be considered. Come and start your career with us! Opportunity for advancement and varied roles.

Pay: $20.00-$27.00 per hour

Work Location: In person

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