Medical Office jobs in Burlington, ON
Office Manager/Executive Assistant
Easily applyUrgently hiringPuroClean CanadaGeorgetown, ON- Full-time +1
- Paid time off
- Dental care
- Designated paid holidays
- Paid vacation
- Extended health care
- On-site parking
1 hire made in past 30 days- Strong problem-solving and decision-making capabilities.
- Support strategic planning activities and executive workflow management.
Administrative Assistant in Health Care
Easily applyUrgently hiringHealth care officeHamilton, ON- $20–$27 an hour
- Full-time
Often responds in 1 day- Manage front desk operations, including greeting patients and visitors in a professional manner.
- Demonstrated clerical experience within a medical or dental…
Administrative Assistant in Health Care
Easily applyUrgently hiringHealth care officeHamilton, ON- $20–$27 an hour
- Full-time
Often responds in 1 day- Manage front desk operations, including greeting patients and visitors in a professional manner.
- Demonstrated clerical experience within a medical or dental…
Medical Office Assistant/Receptionist
Easily applyUrgently hiringConfidentialStoney Creek, ON- $22 an hour
- Full-time +1
- The ideal candidate will play a vital role in ensuring the smooth operation of our medical office, providing exceptional support to both patients and healthcare…
Dental Office Administrator/Front Desk
Easily applyOften replies in 1 dayCare Dentistry OakvilleOakville, ON- $20–$30 an hour
- Full-time
- Dental care
- Experience with dental software is an asset (AkituONE training provided).
- Welcome patients and provide outstanding customer service.
Casual Relief Clinic Receptionist
Easily applyNewWentworth Halton X-Ray & UltrasoundBurlington, ON L7M 4Y1- From $19.31 an hour
- Casual
- Monday to Friday +1
- Employee assistance program
- On-site parking
- Receiving phone calls, electronic forms and faxes and scheduling patients for exams.
- When working at the clinics, checking patients in, validating health card,…
Chiropractic Assistant
Easily applyActive Family Chiropractic & Wellness CentreMississauga, ON L5M 1K4- $21 an hour
- Full-time
- 12 hour shift
- Your own reliable transportation (Local applicants preferred).
- Full-time, permanent position with 40+ hours/week.
- Customer service or admin experience.
Medical Receptionist
Easily applyKMH Cardiology Centres Inc.Burlington, ON L7N 3V2- From $20 an hour
- Full-time
- Evening shift +1
- Paid time off
- Vision care
- Dental care
- Life insurance
- Employee assistance program
- Company events
- Greet patients and visitors as they arrive.
- Education/diploma in medical office administration.
- Be the first point of contact for patients during their in-…
Medical Secretary
Easily applyNewKMH Cardiology Centres Inc.Mississauga, ON L5K 2L3- From $20 an hour
- Contract
- Paid time off
- Vision care
- Dental care
- Life insurance
- Employee assistance program
- Company events
- Act as a point of contact in building and developing relationships with new and existing patients, physician offices and other healthcare facilities.
Dental Receptionist/Administrator
Easily applyFraccaro Dental GroupStoney Creek, ON- $25–$30 an hour
- Full-time +1
- Vision care
- Dental care
- Life insurance
- Extended health care
- On-site parking
- Previous dental reception or dental administration experience required.
- Schedule and confirm appointments efficiently using dental software such as Abeldent.
Clinical Manager, Community Network of Specialized Care (CNSC)
Easily applyUrgently hiringCentral West Specialized Developmental ServicesOakville, ON- $94,000–$113,000 a year
- Full-time +1
- Weekends as needed +1
- Dental care
- Life insurance
- Disability insurance
- Company pension
- RRSP match
- Extended health care
3 hires made in past 30 days- Strong problem‑solving and decision‑making abilities, particularly in complex or ambiguous situations.
- Competitive benefits program that includes extended…
Dental Assistant
Easily applySHORESIDE DENTISTRYOakville, ON L6J 1J5- $28–$35 an hour
- Full-time
- Dental care
- Extended health care
- On-site parking
- Prior experience as a dental receptionist or in administrative roles within healthcare settings is advantageous.
Dental Receptionist
Easily applyPark Haven DentalOakville, ON L6H 3P2- $25–$35 an hour
- Full-time +1
- 40 hours per week
- Dental care
- On-site parking
- We’re looking for a friendly, detail-oriented dental receptionist/treatment coordinator with excellent communication and customer service skills to add to our…
Dental Assistant (Thursdays only)
Easily applyValley Dental CareDundas, ON L9H 5G7- $25–$31 an hour
- Part-time
- 15 hours per week
- Day shift
- On-site parking
- The ideal candidate will support the dental team in providing exceptional patient care, ensuring smooth clinic operations, and maintaining a welcoming…
Dental assistant
Easily applyNewMorgan DentalHamilton, ON L9C 3B4- $26–$30 an hour
- Full-time
- Monday to Friday +1
- Well paid position for the right candidate.
- No weekends, full time, Monday to Friday.
Clinic Manager
Easily applyOften replies in 3 daysIntrepid Health Inc.Mississauga, ON- $50,000–$55,000 a year
- Full-time
- Monday to Friday
- Paid time off
- Vision care
- Dental care
- Extended health care
- Provide informative material for patients.
- General office administration, including but not limited to: Scheduling, payroll, up-keep, file maintenance, ordering…
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Job Post Details
Office Manager/Executive Assistant - job post
Job details
Job type
- Permanent
- Full-time
Location
Benefits
Pulled from the full job description
- Paid time off
- Dental care
- Designated paid holidays
- Paid vacation
- Extended health care
- On-site parking
Full job description
Office Manager & Executive Assistant
Position Summary
The Office Manager & Executive Assistant plays a critical dual role in ensuring the smooth day-to-day operation of the office while providing high-level administrative support to senior leadership. This position requires a highly organized, proactive, and detail-oriented professional who can manage office operations, coordinate executive schedules, handle confidential information, and support organizational efficiency across departments.
The ideal candidate is resourceful, professional, adaptable, and capable of balancing administrative leadership with executive support responsibilities in a fast-paced environment.
Key Responsibilities
Office Management Responsibilities
- Oversee daily office operations to ensure an organized, efficient, and professional work environment.
- Manage office supplies, equipment, and service providers.
- Coordinate office maintenance, facility needs, and workplace safety requirements.
- Develop and maintain office procedures, systems, and administrative processes.
- Support onboarding and offboarding activities for employees.
- Organize team meetings, lunches, events, and internal functions.
- Coordinate industry events and support event planning initiatives in collaboration with the Business Development team.
- Book team and executive travel arrangements.
- Gather, organize, and maintain network compliance documentation through proprietary software, including Insurance Certificates of Insurance (COIs), WSIB documentation, IICRC certifications, and related records.
- Coordinate continuing education initiatives, including accreditation tracking, certificate generation, training registrations, and related documentation.
- Establish and maintain consistent network communications, including drafting, formatting, and organizing internal communication structure and messaging standards.
- Answer and direct incoming calls on the main office phone line during business hours.
- Act as the primary point of contact for office-related inquiries and communications.
- Support HR and finance administrative functions as required.
- Assist with special projects and administrative initiatives as they arise.
Executive Assistant Responsibilities
- Provide direct administrative support to executives and senior leadership.
- Manage calendars, appointments, meetings, and travel arrangements.
- Prepare correspondence, reports, presentations, and meeting materials.
- Coordinate and prioritize executive communications and follow-ups.
- Take meeting minutes and track action items when required.
- Handle confidential and sensitive information with discretion and professionalism.
- Assist with project coordination and executive initiatives.
- Screen calls, emails, and requests while ensuring timely responses.
- Support strategic planning activities and executive workflow management.
Qualifications & Skills
Education & Experience
- Diploma or degree in Business Administration, Office Administration, or related field preferred.
- 3–5+ years of experience in office administration, executive assistance, or a similar role.
- Experience supporting senior leadership or executives is strongly preferred.
- Experience coordinating events, training programs, or continuing education initiatives is considered an asset.
Skills & Competencies
- Exceptional organizational and time management skills.
- Strong verbal and written communication abilities.
- High level of professionalism and confidentiality.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Strong problem-solving and decision-making capabilities.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Strong attention to detail and accuracy.
- Ability to work independently and collaboratively.
- Customer-service mindset with excellent interpersonal skills.
- Strong coordination and project management abilities.
Key Attributes
- Proactive and self-motivated
- Reliable and trustworthy
- Adaptable and flexible
- Professional and polished
- Strong sense of accountability
- Calm under pressure
Reporting Structure
Reports directly to: CFO & COO
Compensation & Benefits
- Competitive salary based on experience
- Health and dental benefits
- Paid vacation and holidays
- Professional development opportunities
- Supportive and collaborative work environment
Work Environment
- Full-time position
- Hybrid
- Standard business hours with occasional flexibility required
Benefits:
- Dental care
- Extended health care
- On-site parking
- Paid time off
Experience:
- Office management: 3 years (preferred)
Work Location: In person