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Medical Office Staff jobs in Ottawa, ON

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    • Supervise and coordinate the activities of medical office staff.
    • Minimum of 2-3 years of experience is essential as a medical office manager.
  • View similar jobs with this employer
    • 3-5 years of experience in a healthcare administration, clinic management, or supervisory role (medical office or sleep/respiratory setting is an asset).
    • At least 2 years of experience as a receptionist or client coordinator, ideally in a medical aesthetics clinic, medical spa, dermatology or beauty clinic.
    • Prior experience in a medical office setting required.
    • Experience in a surgical or specialist office.
    • A newly established general surgery practice in Ottawa is…
    • View all Dr. Best's Clinic jobs - Nepean jobs - Medical Office Assistant jobs in Nepean, ON
    • Salary Search: Medical Office Administrator – General Surgery (Part-Time, Ottawa) salaries in Nepean, ON
    • Determine and establish office procedures and routines.
    • Initiate and maintain confidential medical files and records.
    • Reply to email and face to face inquiries.
    • Strong familiarity with electronic medical records with knowledge of medical terminology.
    • Ability to fill in as needed for staff vacations is an asset.
    • Receive, communicate and coordinate communication between patients and administrative staff.
    • Knowledge of medical/hair loss/hair transplant terminology.
    • Green Street Medical Center* is currently seeking a Part-Time Medical Office Assistant to join our team starting in October 2026.
    • Pay: From $19.00 per hour.
    • Experience in a medical office or medical spa setting is essential.
    • Strong understanding of medical terminology to communicate effectively with patients and…
    • Knowledge of general office procedures.
    • Liaising with physicians & nursing staff.
    • Proficiency in medical software & data management.
    • Pay: $20.00 per hour.
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    • Knowledge of modern office practices, procedures, and equipment.
    • Larga Baffin also offers a Group RRSP benefit plan for eligible staff.
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    • Secondary school diploma and medical secretarial training.
    • Attends team, general staff and other meetings as requested.
    • Program: West Ottawa HART Hub.
    • Ability to perform basic troubleshooting of commonly used office and computerized systems.
    • Experience with electronic medical records and healthcare scheduling…
    • Astra Motors is currently seeking to employ a full time front office assistant.
    • We have a great team of staff that love what they do and look out for one…
    • We are looking for a Medical Receptionist/ Booking Agent to join our team for a full-time career opportunity.
    • Maintain and update patient records as necessary.
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Career Resources:

Family Medicine Office Manager
Evergreen Family Health Centre
Ottawa, ON
$25–$27 an hour
Fixed term contract, Part-time, Contract, Permanent, Full-time
Apply now

Job details

$25–$27 an hour
On-site parking
Fixed term contract, Part-time, Contract, Permanent, Full-time
Ottawa, ON

Full job description

Overview

ONLY APPLY IF YOU HAVE A MANAGERIAL MEDICAL OFFICE EXPERIENCE

We are seeking a dynamic and highly organized Manager of Medical Offices, across 3 sites to lead and oversee the daily operations of our healthcare facility’s administrative and clinical functions. This role is essential in ensuring a smooth, efficient, and patient-centered environment by managing staff, coordinating medical and administrative processes, and maintaining compliance with healthcare standards. The ideal candidate will bring a proactive approach, exceptional leadership skills, and a passion for delivering outstanding healthcare support.

Minimum of 2-3 years of experience is essential as a medical office manager

Duties

  • Supervise and coordinate the activities of medical office staff
  • Oversee patient scheduling, workflow, registration and check-in procedures to ensure a seamless patient experience
  • Manage electronic medical records systems (EMRs), ensuring accuracy, confidentiality, and compliance with HIPAA regulations
  • Collaborate with medical professionals to facilitate smooth clinic operations and support clinical workflows
  • Monitor and control office budgets, supplies, and equipment to optimize operational efficiency
  • Implement human resources policies including hiring, training, performance evaluations, and staff development
  • Ensure adherence to medical terminology standards and hospital or clinic protocols for patient care documentation
  • Maintain compliance with healthcare regulations and accreditation standards while fostering a positive work environment
  • Ability to bill and manage billings and corrections - deep understanding of OHIP billing codes
  • Support admin staff in the day to day running of the offices

Skills

  • Extensive experience with medical office management systems such as PS suite, ensuring accurate and secure documentation
  • Strong knowledge of medical terminology
  • Proven supervising experience in healthcare settings with the ability to lead diverse teams effectively
  • Familiarity with budgeting processes, Inventory control, financial management and resource allocation within a healthcare context
  • Manage all OHIP, tracking third party Billings and basic payroll preparation
  • Experience working in medical offices
  • Excellent communication skills to liaise effectively with staff, patients, vendors, and external agencies
  • Ability to adapt quickly to evolving healthcare regulations and technological advancements
  • Nursing background will be an advantage
  • Administrative background is essential
  • Familiar with managing referrals and billings for specialists

Join us in shaping a healthcare environment that prioritizes excellence in patient care through strong leadership and innovative operational strategies. We are committed to supporting your professional growth while fostering a vibrant workplace dedicated to making a difference.

Pay: $25.00-$27.00 per hour

Expected hours: 30.0 – 40.0 per week

Benefits:

  • On-site parking

Work Location: In person

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