Medical Office Secretary jobs in Toronto, ON

The Organization:

We are a provider of high-quality healthcare with 11 clinics in the GTA and Southwestern Ontario region. We are committed to providing diagnostic care and imaging that will assist in the early detection of disease, plan patient management and effectively monitor treatment. We support thousands of referring physicians and hospital programs including an exclusive partnership with Sunnybrook Hospital as the Rapid Cardiology Clinic and Heart Failure outpatient center.

Our areas of expertise include Nuclear Cardiology, Cardiology Consults and Diagnostics, MRI, PET and specialist services.

Our Mission: To set new standards in the delivery of comprehensive, efficient and cost-effective health care services with a commitment to high quality patient care.

We can offer you a great environment with an outstanding team and the opportunity for learning and growth.

For more information, please go to www.kmhlabs.com

The Role:

Are you a patient focused professional with excellent communication skills and clinic experience?

KMH Cardiology Centres Inc. is recruiting for a full-time Medical Receptionist role for our busy practises in Toronto andScarborough.

The Accountabilities:

The key accountabilities of the role include:

• Be the first point of contact for patients during their in-clinic experience. Greet patients and visitors as they arrive. Manage patient check-ins, departures, enquiries and phone calls. Accurately register patients by obtaining complete demographics, insurance information and consent. Respond to patient inquiries in a courteous and empathetic manner. Build rapport with patients by responding to inquiries and communicate next steps to patient.
• Schedule and confirm patient appointments and follow ups. Complete MRI bookings administration tasks including confirmations, chart checks and phone calls. Facilitate in clinic patient flow by communicating patients' arrival. Collaborate with internal teams to provide and gather information, enabling patient requirements to be dealt with efficiently.
• Ensure tasks including New bookings, Rescheduling, Cancellation, Arrivals and Upload Reports are completed in a timely manner within pre-defined KPI’s for team. Optimize clinic capacity. Meet and achieve KPI and performance goals. Utilize Tableau daily to facilitate KPI attainment.
• Maintain attention to detail for all medical records. Scan documents into patient charts. Maintain accurate patient records and ensure all required forms and documentation are completed per check-in protocols. Follow best practices in confidentiality and privacy of medical information.
• Maintain a clean and organized reception area

Required skills and experience:

- 1-year medical office experience

- Clinic experience is an asset

- Cardiology or medical imaging practise experience is an asset

- Education/diploma in medical office administration

- Demonstrated high quality, compassionate, customer centred experience.

- Proven ability to work efficiently and independently in a busy fast paced environment

- Ability to establish priorities and achieve objectives with minimal supervision

- Strong verbal and written communication skills

- Good telephone etiquette

- Strong understanding of medical terminology

- Proficiency in technology including MS Office and EMR systems

- Excellent time management and organization

- Ability to deal with sensitive information with a high degree of privacy and diplomacy

- Team orientation

- The ability to provide coverage at both locations

Our team is passionate about healthcare and includes clinical, clinical support and business roles with an entrepreneurial approach. The Medical Reception team takes pride in our patient focused environment and works closely with other service and clinical teams at KMH. This role has extensive face to face patient interaction.

This is a full-time role scheduled for 5 days/37.5 hours per week on the hours below:

Monday-Friday 9.45 pm-5.45 pm

Some shifts may be scheduled from: 6.45 am-2.45 pm.

Saturdays are required on rotation with the team.

This role reports to the Program Manager.

We offer a competitive rate, comprehensive benefits, Work Perks, KMH Fit wellness initiatives and the opportunity for growth.

Please submit your current resume and cover letter to apply for this position.

Follow us on https://ca.linkedin.com/company/kmhcardiologycentres

Thank you for your application. Background check and immunizations required. Only

candidates selected for an initial virtual or telephone interview will be contacted. No agencies please.

Pay: From $20.00 per hour

Benefits:

• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Application question(s):

• Are you able to meet both location requirements for the role?
• Are you able to meet the schedule requirement for the role?
• Do you have cardiology or imaging clinic experience?

Experience:

• medical reception: 1 year (required)

Work Location: In person