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Medical Office Secretary jobs in Toronto, ON

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    • Experience: Minimum 2 years in a medical assessment centre, rehabilitation clinic, or law firm managing medical-legal files.
    • Strong knowledge of electronic medical records systems and medical terminology.
    • Proven experience in a dental or medical office environment; familiarity with…
    • Oversee inventory management of medical supplies and office materials.
    • This role requires excellent communication skills, familiarity with medical and dental…
    • Oversee office inventory and order supplies.
    • Manage and clear all office bills and invoices.
    • Handle office accounts and accounts receivable, including…
    • 2–5 years experience as a medical office administrator, clinical administration, or related.
    • Strong knowledge of medical terminology.
    • In this role, you will:*.
    • Education/diploma in medical office administration.
    • 1-year medical office experience.
    • Medical reception: 1 year (required).
    • Scan documents into patient charts.
    • Collaborate with medical staff to ensure efficient office operations.
    • Maintain and update electronic medical records accurately.
    • Accuro EMR: 1 year (required).
    • Strong interpersonal skills, as well as being able to accept work from various sources (physicians, nurses, office manager).
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    • Experience as a dental office administrator / treatment coordinator.
    • We are looking for someone who provides outstanding treatment to our valued patients.
  • View similar jobs with this employer
    • Experience as a dental office administrator / treatment coordinator.
    • We are looking for someone who provides outstanding treatment to our valued patients.
  • View similar jobs with this employer
    • Support patient communication, referrals, and coordination with external offices.
    • We’re looking for a Dental Administrator (Concierge) who thrives on creating…
    • Organize and maintain clinic documents and records;
    • Enter, update, and manage patient information with accuracy and confidentiality;
    • Patients feel supported, the clinical team feels organized, and the entire office flows seamlessly.
    • You’ve already confirmed appointments, greeted patients with…
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    • Handle patient inquiries, referrals, and communication with other offices.
    • You help set the tone, build trust with patients, and ensure every experience is…
    • Strong knowledge of medical terminology and office procedures.
    • Prior experience with electronic medical records and office management systems is highly valued,…
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Job Post Details

OIAC logo

Medical-Legal Office Administrator - job post

OIAC
Vaughan, ON
From $42,000 a year - Permanent, Full-time

Job details

Pay

  • From $42,000 a year

Job type

  • Permanent
  • Full-time

Location

Vaughan, ON

Benefits

Pulled from the full job description

  • Paid time off
  • Vision care
  • Dental care
  • Extended health care
  • On-site parking

Full job description

COMPANY OVERVIEW:

We are a well-established Medical Assessment Centre specializing in services for Motor Vehicle Accident (MVA) victims. With over 10 years in business, we have built a strong reputation within the medical-legal community and continue to expand and grow.

Our professional team is dedicated to providing comprehensive evaluations and support to individuals navigating auto insurance claims.

Prime location — walking distance from Vaughan Metropolitan Centre & Vaughan Subway Station, making our office easily accessible by public transit.

We are seeking an experienced Medical-Legal Office Administrator to join our team and contribute to our mission of delivering exceptional care.

JOB RESPONSIBILITIES:

Medical & Legal Appointment Coordination

  • Schedule and manage assessments and treatment appointments
  • Coordinate multidisciplinary evaluations

Logistics Management

  • Arrange transportation and translation services for clients

Communication & Client Relations

  • Manage incoming emails and phone calls
  • Communicate professionally with clients, insurance adjusters, and law offices

Data & File Management

  • Accurate data entry using UNIVERSAL Scheduling Program and JANE App
  • Maintain organized, up-to-date electronic client files

Documentation & Insurance Processing

  • Prepare and submit CNRs
  • Complete and track OCF-18s and other SABS-related documentation
  • Process Extended Health Care (EHC) claims via Telus Health

Stakeholder Liaison

  • Communicate with insurers and law firms to maintain accurate records and file updates

Preferred: Working knowledge of SABS, HCAI and MVA procedures

REQUIRED QUALIFICATIONS:

  • Experience: Minimum 2 years in a medical assessment centre, rehabilitation clinic, or law firm managing medical-legal files
  • Education: College Diploma or University Degree
  • Communication: Strong verbal and written communication skills
  • Organization: Meticulous attention to detail and file accuracy
  • Technical Skills: Proficiency in MS Office and ability to quickly learn new systems
  • Interpersonal Skills: Professional, polished, and client-focused

WHY JOIN US:

  • Established and stable organization (10+ years in operation)
  • Growing company with opportunity for advancement
  • Supportive, professional team environment
  • Competitive salary and benefits
  • Prime location — walking distance from Vaughan Metropolitan Centre & Vaughan Subway Station

APPLICATION PROCESS:

Qualified candidates are invited to submit their resume and cover letter detailing their qualifications and experience.

Please note: Interviews and training will be conducted at
8000 Jane Street, Suite 104 (Tower B), Vaughan, ON

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Apply Today to Become a Key Player in Our Dedicated Team at Vaughan's Leading Medical-Legal Assessment Centre!

Job Types: Full-time, Permanent

Pay: From $42,000.00 per year

Benefits:

  • Dental care
  • Extended health care
  • On-site parking
  • Paid time off
  • Vision care

Ability to commute/relocate:

  • Vaughan, ON: reliably commute or plan to relocate before starting work (preferred)

Education:

  • Bachelor's Degree (required)

Experience:

  • Universal Scheduling Program: 2 years (required)
  • Medical or Legal Office : 2 years (required)

Language:

  • Turkish (preferred)
  • Russian (preferred)
  • Mandarin (preferred)
  • Hindi (preferred)
  • Farsi (preferred)
  • Spanish (preferred)
  • Tagalog (preferred)
  • Ukrainian (preferred)

Location:

  • Vaughan, ON (required)

Work Location: In person

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