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Medical Office Manager jobs in Scarborough, ON

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    • Coordinate administrative processes and office procedures.
    • Oversee the day-to-day operations of the medical clinic.
    • Job Type:* Full-Time, Permanent.
    • Candidate should have a good comprehension of dental procedures, be a leader and a team player, compassionate, efficient, with specific attention to detail, and…
    • The ideal candidate will have a background in human resources, medical office management, and familiarity with Open dental and electronic medical records…
    • We are a mature,privately-owned,single location,very busy dental office on East/West TTC subway line in EAST YORK.*.
    • Must be fully proficient in ABELDENT.
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    • General office administration, including but not limited to: Scheduling, payroll, up-keep, file maintenance, ordering medical and office supplies.
    • Reports to: Medical Director / VP Operations.
    • This is Pollin's senior operational leadership role.
    • It's for a healthcare operations leader who wants to build.
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    • Help monitor office supplies and place orders as needed.
    • Maintain knowledge of dental office software and insurance procedures.
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    • Help monitor office supplies and place orders as needed.
    • Maintain knowledge of dental office software and insurance procedures.
    • Utilize advanced support technologies and processes engineered to achieve outstanding results.
    • This role is responsible for directing, managing, and controlling…
    • Contribute to the development of office systems, protocols, and team culture.
    • This is a unique opportunity to join a modern, growing dental practice from the…
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    • General office administration, including but not limited to: Scheduling, payroll, up-keep, file maintenance, ordering medical and office supplies.
    • Experience: Minimum 2 years in a medical assessment centre, rehabilitation clinic, or law firm managing medical-legal files.
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    • Provide daily, weekly, and monthly reports on various metrics related to the role such as missed care, referral acceptance etc. to internal office.
    • Effective leadership development of managers and supervisors.
    • In office with regular travel throughout assigned regions.
    • College of Nurses of Ontario standards.
    • Experience with electronic medical records (EMR).
    • Maintain office systems, policies and standard operating procedures.
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Job Post Details

Medical Clinic Manager - job post

West Hill Medical Centre
2.5 out of 5 stars
Toronto, ON M1E 2P8
Permanent, Full-time

Job details

Job type

  • Permanent
  • Full-time

Location

Toronto, ON M1E 2P8

Benefits

Pulled from the full job description

  • Paid time off
  • On-site parking

Full job description

Location: Scarborough (West Hill Area), Ontario
Job Type: Full-Time, Permanent

A busy Family Health Organization (FHO) multidisciplinary medical centre in Scarborough is seeking an experienced Clinic Manager to oversee daily operations and support the continued growth of the clinic. The centre includes multiple physicians and allied health professionals and is focused on providing high-quality, comprehensive patient care.

The ideal candidate will have at least 5 years of healthcare management experience, preferably in a busy FHO or primary care clinic, and will be responsible for clinic operations, staff leadership, physician coordination, and business development.

Key ResponsibilitiesClinic Operations

  • Oversee the day-to-day operations of the medical clinic
  • Ensure smooth clinic workflow and patient experience
  • Manage exam room readiness, supplies, and clinic facilities
  • Oversee scheduling systems and appointment management
  • Coordinate administrative processes and office procedures

Staff & Physician Management

  • Supervise, schedule, and support administrative and clinical staff
  • Hire, train, and delegate responsibilities to clinic staff
  • Coordinate physician schedules and clinic coverage
  • Act as liaison between physicians, staff, and management
  • Maintain a positive and professional team environment

Billing & Administration

  • Manage OHIP billing, submissions, and reconciliation
  • Oversee EMR operations (OSCAR experience preferred)
  • Manage payroll coordination and end-of-day financial reconciliation
  • Maintain records, documentation, and regulatory compliance

Business Development & Growth

  • Support recruitment of new family physicians and specialists
  • Assist with expansion of services (e.g., specialist clinics, allied health services)
  • Identify opportunities to grow the clinic and improve patient access to care

Qualifications

  • Minimum 5 years experience in healthcare or medical clinic management
  • Experience managing FHO or primary care clinics preferred
  • Strong knowledge of OHIP billing and EMR systems (OSCAR preferred)
  • Excellent leadership, communication, and organizational skills
  • Strong ability to multitask in a fast-paced medical environment
  • Fluent in English with strong written and verbal communication
  • Computer proficiency (MS Office, EMR systems)

Asset (Not Mandatory):

  • Experience in Medical Laboratory procedures (Phlebotomy, etc.)

Key Competencies

  • Professional and mature leadership style
  • Strong patient service orientation
  • Highly organized and detail-oriented
  • Strong problem-solving and critical thinking skills
  • Effective communicator and team leader
  • Ability to work independently and manage multiple priorities

Compensation & Benefits

  • Very Competitive salary (based on experience)
  • Performance bonus based on KPI's
  • Paid time off
  • On-site parking

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Ability to commute/relocate:

  • Toronto, ON M1E 2P8: reliably commute or plan to relocate before starting work (required)

Experience:

  • Clinic Management: 3 years (required)

Work Location: In person

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