Medical Office Management jobs in Ottawa, ON

• Assist with recruiting, selecting, interviewing, hiring, and onboarding new employees; prepare necessary documents for personnel files.
• Advise managers on the interpretation and application of company policies, collective bargaining agreements (CBAs), and local employment laws, including matters related to but not limited to labour relations, employee relations and health & safety.
• Place employees on LOA’s related protected leaves and workplace accidents.
• Handle administrative follow-up for CNESST/WSIB files.
• Maintain up-to-date knowledge of labor law, legislative changes, or any event/topic impacting the company and occupational health and safety.
• Advise District Managers on interpreting and administering the Quebec collective agreement and the Ontario collective agreement when required.
• Advise District Managers on disciplinary measures when required.
• Manage and process grievances related to the Quebec collective agreement with the assistance of the AHRM.
• Represent the company on various committees including H&S.
• Build relationships at all management levels and with third parties.
• Handle complex and sensitive employment and labor-related cases.
• Foster positive, beneficial, and harmonious labor relations with the Quebec union and develop, recommend, and implement strategies and processes to achieve this goal.
• Organize, create, and distribute weekly, biweekly, and monthly reports as required.
• Manage HR administrative processes across the employee lifecycle, including processing new hires, job changes, transfers, and terminations within HR systems.
• Administer employee medical and group benefits enrollment throughout the employee lifecycle, including new hires, promotions, and terminations.
• Perform other tasks and projects as required.

JOB REQUIREMENTS

• Excellent knowledge of labor laws and regulations.
• Ability to manage time and handle multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• Ability to analyze, synthesize, and write effectively.
• Strong interpersonal communication skills for working with internal and external contacts.

QUALIFICATIONS

• Bachelor’s degree in relevant discipline.
• Two to four years of experience in a similar role.
• Excellent proficiency with Microsoft Office Suite.
• Must be bilingual (French and English), both spoken and written.

Securitas Canada subscribes to the principle of employment equity.

Securitas Canada celebrates diversity and inclusion and invites candidates from the four designated groups—women, Indigenous peoples, visible minorities, and persons with disabilities—to apply.

Job Type: Permanent, Full-time

Benefits:

• Dental Insurance
• Extended Health Insurance
• Vision Insurance
• Group RRSP/DPSP

• Must be at least 18 years of age.
• Must have a reliable means of communication (i.e., pager or phone).
• Must have a reliable means of transportation (public or private).
• Must have the legal right to work in Canada.
• Must have the ability to speak, read, and write English and French in the province of Quebec.
• Must have a High School Diploma or GED.
• Must be willing to participate in the Company’s pre-employment screening process, including background investigation.

• Understanding of human resources administrative processes.
• Thorough understanding of standard office procedures and practices.
• Demonstrated knowledge of mathematical concepts including computation of rates, ratios, percentages, averages and reconciliation.
• Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form.
• Ability to use personal computers and office productivity software.
• Good interviewing skills.
• Ability to write original correspondence.
• Planning, organizing, and project coordination skills.
• Ability to communicate clearly and concisely.
• Ability to interact effectively at all levels and across diverse cultures.
• Ability to maintain professional composure when dealing with emotional or confrontational circumstances.
• Ability to be an effective team member and handle projects responsibly.

• Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.
• Must undergo and meet company standards for background and reference checks and behavioral selection survey.
• Required ability to handle multiple tasks concurrently.
• Computer usage.
• Handling and being exposed to sensitive and confidential information.
• May be required to use vehicle for the performance of duties.
• Regular talking and hearing.
• Occasional walking, reaching with hands and arms, stooping, kneeling, crouching and crawling.
• Frequent lifting and/or moving up to 10 pounds and occasionally up to 25 pounds.
• Close vision, distance vision, and ability to adjust focus.

Securitas Canada's Mission:
Securitas’ mission is to protect homes, workplaces, and communities by providing the security services they need to protect their assets, safeguard their people, and maintain their ability to generate profits.

Securitas Aviation's Mission:
Securitas Aviation ensures the safety of passengers all over the world providing thorough security checks at airports in Canada

Our Values:
Securitas’ core values - Integrity, Vigilance and Helpfulness - are the foundation for our employees to build trust with customers, colleagues, and the surrounding community.

Integrity:
Securitas employees are honest and trusted by customers to safeguard their premises and valuables. We don’t compromise on integrity and create an open forum for our employees and customers to voice opinions, report improprieties, and share information.

Vigilance:
Seeing, hearing, and evaluating. A Securitas employee is always attentive and often notices things that others don’t. Their vigilance is necessary in order to be aware of potential risks or incidents that may take place on our customers’ premises.

Helpfulness:
As part of an on-going effort to ensure safety, Securitas employees are always ready to help if an incident occurs that requires intervention regardless of whether or not it is directly related to their job. Securitas employees come from all walks of life, bringing with them a variety of distinctive skills and perspectives. United through our common purpose, we provide the security needed to safeguard our clients' assets and people. Our core values - Integrity, Vigilance and Helpfulness - are represented by the three red dots in the Securitas logo. If you live by these values, we’re looking for you to join the Securitas team.