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Job Post Details

Proposal Coordinator - job post

Laurin
Ottawa, ON K2E 7Y8
$60,000–$80,000 a year - Full-time

Job details

Pay

  • $60,000–$80,000 a year

Job type

  • Full-time

Location

Ottawa, ON K2E 7Y8

Benefits

Pulled from the full job description

  • Vision care
  • Dental care
  • Employee assistance program
  • Disability insurance
  • Profit sharing
  • Paid vacation

Full job description

Build Your Legacy. Shape the Future.

At LAURIN, we don’t just build structures — we build careers and communities. Since 1985, we’ve earned a reputation for excellence in construction and project management by delivering projects that matter and supporting the people who make them happen.


We're seeking a Proposal Coordinator who thrives in a fast-paced, deadline-driven environment and takes pride in producing polished, high-quality work. As a key member of our business development team, you'll help coordinate competitive pursuit submissions, transform technical information into compelling proposals, and ensure every submission reflects the professionalism, quality, and attention to detail that define LAURIN. If you're highly organized, enjoy collaborating with diverse teams, and find satisfaction in delivering winning proposals, we'd love to hear from you.


Why Join LAURIN?

At LAURIN, we believe a great career is built on more than just a paycheck — it’s built on stability, support, and opportunity. Our total rewards package is designed to recognize your contributions and help you thrive both professionally and personally.

  • Competitive compensation that reflects your skills, experience, and impact.
  • Annual discretionary profit-sharing program.
  • Comprehensive medical, dental, and vision coverage for you and your family.
  • Prescription drug coverage and access to telemedicine services.
  • Life, AD&D, and disability insurance for financial peace of mind.
  • Mental health and wellness support through our Employee Assistance Program.
  • Paid vacation, sick days, and personal days to recharge and stay balanced.
  • Paid volunteer days to support causes that matter to you and our communities.
  • Retirement savings plan with employer matching.
  • Inclusive, safety-first culture where every person is respected.
  • Ongoing opportunities to grow, including training, mentorship, and career advancement.

Your Impact at LAURIN

As a Proposal Coordinator, you'll play a vital role in helping LAURIN secure new opportunities and grow our business. Working alongside our Proposal Manager, operations teams, estimators, and subject matter experts, you'll coordinate the development of compelling, compliant, and visually polished proposals that showcase our expertise and differentiate us in a competitive marketplace.


From organizing pursuit schedules and managing submission requirements to producing professional proposal documents and maintaining our proposal resources, your attention to detail and organizational skills will directly contribute to winning new work and strengthening LAURIN's brand. Every successful submission reflects your ability to bring together people, information, and creativity under tight deadlines while maintaining the highest standards of quality.


Key Responsibilities

  • Reviews EOI/RFSQ/RFP requirements and prepares compliance checklists.
  • Coordinates proposal schedules, deadlines, and team deliverables.
  • Organizes and supports kick-off meetings, reviews, and submission logistics.
  • Collects and updates resumes, project profiles, and supporting materials.
  • Formats, edits, and proofreads proposal content for consistency and accuracy.
  • Maintains proposal templates, style guides, and content libraries.
  • Supports layout and production to ensure a professional, branded submission.
  • Tracks version control and organizes proposal files for easy access.
  • Ensures timely and compliant delivery of final submissions.
  • Provides administrative and logistical support to the Proposal Manager and pursuit team.
  • Coordinates social media content, scheduling, and branding alignment to support business development initiatives.

Qualifications

  • 3+ years of relevant experience in proposal support, communications, marketing, or visual communications.
  • Strong project management, organization, and time management skills, with the ability to prioritize multiple tasks and meet deadlines.
  • Excellent verbal and written communication skills, with attention to grammar, clarity, and formatting consistency.
  • Solid understanding of proposal fundamentals, best practices, and compliance requirements.
  • Experience coordinating proposal schedules, reviews, and submission processes.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe Creative Suite (InDesign, Photoshop, Illustrator) for formatting and layout support.
  • Familiarity with maintaining proposal templates, version control, and content libraries.
  • Ability to support proposal production, including assembling, proofreading, and ensuring brand-compliant presentation of materials.

Education & Professional Credentials

  • Degree or diploma in marketing, communications, journalism, or related experience.

Eligibility & Security Requirements

At LAURIN, many of our projects require specific employment and security conditions. To be considered, candidates must:

  • Be legally authorized to work in Canada. Please note that LAURIN does not provide or assume sponsorship for work permits or visas.
  • Be eligible to obtain and maintain Government of Canada Reliability Status security clearance (Secret clearance is considered an asset).
  • Successful candidates will be required to provide proof of authorization to work in Canada (e.g., valid work permit or Social Insurance Number). All offers of employment are conditional upon obtaining the required security clearance.

Estimated Compensation

The salary range for this role is $60,000 — $80,000, based on experience and qualifications. Final compensation will be confirmed in your personalized offer.


Life at LAURIN

At LAURIN, you’ll be part of something bigger than a job — you’ll be part of a team recognized for its integrity, teamwork, and long-term careers. We invest in people at every stage, from co-ops and entry roles to leadership development programs that help you pursue your career goals.


We are an inclusive employer, and we welcome applicants from all backgrounds. If you require accommodation during the application process, please contact position@laurin.ca and include the position and location you’re applying for.


Applicants must be legally authorized to work in Canada. This role is not eligible for sponsorship, and we are unable to sponsor or take over sponsorship of an employment visa or work permit.


This posting is for a replacement position within our organization. This recruitment process does not involve the use of artificial intelligence (AI) to screen, assess, or select applicants. All hiring decisions are made by qualified reviewers.


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