Medical Office Jobs jobs in Barrie, ON

Overview

We are seeking a friendly, dependable, and highly organized Medical Office Assistant (MOA) to join a family medicine clinic in Barrie.

This is a full-time position for someone who enjoys working with patients, communicates professionally, and can help keep a busy family practice organized and running smoothly.

In this vital role, you will be the friendly face at the front desk, managing patient interactions, coordinating appointments, and ensuring that all administrative tasks are handled efficiently. Your proactive approach will contribute to the seamless operation of our medical practice, supporting both clinical and administrative functions with enthusiasm and professionalism.

Responsibilities

• Welcome and check in patients in a friendly and professional manner to foster a positive first impression
• Manage multi-line phone systems to schedule appointments, answer inquiries, and relay messages promptly
• Schedule, reschedule, and confirm appointments
• Manage physician schedules, including routine and same-day appointments
• Maintain accurate electronic medical records using Accuro EMR
• Verify patient insurance information and process billing or payments as needed
• Register new patients and maintain accurate demographic information
• Manage incoming and outgoing faxes, referrals, reports, and correspondence
• Process specialist referrals and follow up on outstanding reports as required
• Scan and appropriately file/index documents in the EMR
• Communicate with pharmacies, laboratories, specialists, hospitals, and other healthcare providers
• Assist with forms, prescription renewal requests, and other administrative tasks
• Process uninsured service payments and provide receipts
• Maintain patient confidentiality and comply with privacy requirements
• Help maintain an organized, welcoming, and efficient clinic environment
• Prepare exam rooms, and ensure medical supplies are stocked and organized
• Handle administrative duties with clarity and attention to detail

Requirements

• Previous experience as a Medical Office Assistant, Medical Receptionist, or in a similar healthcare administrative role is preferred
• Experience with Accuro EMR is strongly preferred
• MOA certification/diploma is an asset but not mandatory for candidates with relevant medical office experience
• Familiarity with Ontario family practice, OHIP, referrals, and medical terminology is an asset
• Strong computer and administrative skills
• Strong knowledge of medical terminology to accurately communicate with patients and staff
• Exceptional verbal and written communication skills for front desk interactions and patient engagement
• Strong attention to detail and organizational skills
• Ability to multitask and prioritize effectively in a busy clinic
• Professional, compassionate, reliable, and patient-focused
• Ability to work independently as well as collaboratively with the physician and clinic team
• Prior experience handling multi-line phone systems is an asset

Schedule

This is a full-time position, primarily Monday through Friday, with occasional weekend shifts.

To Apply

Please submit your resume and a brief cover letter describing your medical office experience, including any experience using Accuro EMR.

We are looking for someone who will take pride in helping create a welcoming, efficient, and patient-centred family practice, thereby delivering exceptional healthcare experiences! We value energetic professionals who thrive on helping others and are eager to contribute their administrative expertise. This paid position offers an opportunity to grow within a supportive environment dedicated to excellence in patient care.

Pay: $22.00-$25.00 per hour

Expected hours: 35.0 – 40.0 per week

Benefits:

• On-site parking
• Paid time off

Experience:

• medical office assistant/receptionist: 1 year (required)

Work Location: In person