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Medical Office Assistant jobs in Vaughan, ON

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    • We thank all applicants for their interest; however, only those selected for an interview will be contacted.
    • Communicate with insurers and law firms to maintain…
    • Schedule appointments and manage patient flow using multi-line phone systems.
    • Handle patient inquiries, reschedule appointments, and provide general office…
    • Manage front desk operations including patient check-in/check-out, appointment scheduling, and patient inquiries.
    • Pay: $26.00-$32.00 per hour.
    • Greet and receive patients for various physicians and other healthcare practitioners, coordinate efficient patient flow, and provide professional and caring…
    • Assisting in ensuring fundamental patient care, with the primary focus on preparing and ​​assembling medical record documentation/charts for the attending…
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    • Manage patient intake, including updating patient records, verifying insurance, and ensuring all necessary forms are completed.
    • We thank all for applying.
    • Registering and arriving patients by verifying patient information is up to date and accurate, while making the appropriate changes in the EMR.
    • Answers incoming patient calls and connects to the respective patient information and/or extension.
    • Schedules new and returning patients for appointments.
    • Handle administrative tasks including scheduling appointments and managing patient check-in/out processes as a dental receptionist when needed.
    • Answer phone calls and schedule appointments for patients.
    • Assist patients with completing necessary forms and paperwork.
    • Pay: $23.00-$30.00 per hour.
    • Maintain and manage patient files, charts, and records while prioritizing patient confidentiality.
    • Provide administrative and clinic management support…
    • The Manager of Operations & Innovation provides leadership and oversight for clinic operations at our SETFHT sites, while advancing the organization’s use of…
    • Our organization comprises a range of Interdepartmental Healthcare Professionals (IHPs), including physicians, medical residents, nurse practitioners,…
    • As the first point of contact for our patients, you will play a key role in delivering an outstanding patient experience while supporting the administrative…
    • Job requires handling phone calls, data-entry, confirming appointment, verifying patient's health claims coverage with insurance company, customer service tasks…
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Job Post Details

OIAC logo

Medical-Legal Office Administrator - job post

OIAC
Vaughan, ON
From $42,000 a year - Permanent, Full-time

Job details

Pay

  • From $42,000 a year

Job type

  • Permanent
  • Full-time

Location

Vaughan, ON

Benefits

Pulled from the full job description

  • Paid time off
  • Vision care
  • Dental care
  • Extended health care
  • On-site parking

Full job description

COMPANY OVERVIEW:

We are a well-established Medical Assessment Centre specializing in services for Motor Vehicle Accident (MVA) victims. With over 10 years in business, we have built a strong reputation within the medical-legal community and continue to expand and grow.

Our professional team is dedicated to providing comprehensive evaluations and support to individuals navigating auto insurance claims.

Prime location — walking distance from Vaughan Metropolitan Centre & Vaughan Subway Station, making our office easily accessible by public transit.

We are seeking an experienced Medical-Legal Office Administrator to join our team and contribute to our mission of delivering exceptional care.

JOB RESPONSIBILITIES:

Medical & Legal Appointment Coordination

  • Schedule and manage assessments and treatment appointments
  • Coordinate multidisciplinary evaluations

Logistics Management

  • Arrange transportation and translation services for clients

Communication & Client Relations

  • Manage incoming emails and phone calls
  • Communicate professionally with clients, insurance adjusters, and law offices

Data & File Management

  • Accurate data entry using UNIVERSAL Scheduling Program and JANE App
  • Maintain organized, up-to-date electronic client files

Documentation & Insurance Processing

  • Prepare and submit CNRs
  • Complete and track OCF-18s and other SABS-related documentation
  • Process Extended Health Care (EHC) claims via Telus Health

Stakeholder Liaison

  • Communicate with insurers and law firms to maintain accurate records and file updates

Preferred: Working knowledge of SABS, HCAI and MVA procedures

REQUIRED QUALIFICATIONS:

  • Experience: Minimum 2 years in a medical assessment centre, rehabilitation clinic, or law firm managing medical-legal files
  • Education: College Diploma or University Degree
  • Communication: Strong verbal and written communication skills
  • Organization: Meticulous attention to detail and file accuracy
  • Technical Skills: Proficiency in MS Office and ability to quickly learn new systems
  • Interpersonal Skills: Professional, polished, and client-focused

WHY JOIN US:

  • Established and stable organization (10+ years in operation)
  • Growing company with opportunity for advancement
  • Supportive, professional team environment
  • Competitive salary and benefits
  • Prime location — walking distance from Vaughan Metropolitan Centre & Vaughan Subway Station

APPLICATION PROCESS:

Qualified candidates are invited to submit their resume and cover letter detailing their qualifications and experience.

Please note: Interviews and training will be conducted at
8000 Jane Street, Suite 104 (Tower B), Vaughan, ON

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Apply Today to Become a Key Player in Our Dedicated Team at Vaughan's Leading Medical-Legal Assessment Centre!

Job Types: Full-time, Permanent

Pay: From $42,000.00 per year

Benefits:

  • Dental care
  • Extended health care
  • On-site parking
  • Paid time off
  • Vision care

Ability to commute/relocate:

  • Vaughan, ON: reliably commute or plan to relocate before starting work (preferred)

Education:

  • Bachelor's Degree (required)

Experience:

  • Universal Scheduling Program: 2 years (required)
  • Medical or Legal Office : 2 years (required)

Language:

  • Turkish (preferred)
  • Russian (preferred)
  • Mandarin (preferred)
  • Hindi (preferred)
  • Farsi (preferred)
  • Spanish (preferred)
  • Tagalog (preferred)
  • Ukrainian (preferred)

Location:

  • Vaughan, ON (required)

Work Location: In person

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