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Medical Office Assistant jobs in Toronto, ON

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    • Appointment Scheduling: Book, confirm, reschedule, and cancel patient appointments efficiently.
    • Patient Records Management: Maintain and update patient…
    • Coordinate new patient intake and guide families through their first visit.
    • Welcome patients and families with warmth and professionalism.
    • Greet and receive patients for various physicians and other healthcare practitioners, coordinate efficient patient flow, and provide professional and caring…
    • Respond to online web inquiries, answer inbound phone inquiries, and communicate with prospective patients in a professional manner.
    • Coordinates patient care throughout appointments, including check-in, prepping, escorting to and preparing exam/treatment rooms, answering questions, providing…
    • Assist in preparation of board meeting, including provision of secretarial support, preparation of necessary documents.
    • Educate patients on oral health practices and preventive care to promote overall health.
    • Perform comprehensive dental examinations and assessments for patients…
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    • Provide informative material for patients.
    • Scheduling appointments for physicians and practitioners.
    • At least 3 years of proven work experience in a Family/Walk…
  • View similar jobs with this employer
    • Provide informative material for patients.
    • Scheduling appointments for physicians and practitioners.
    • At least 3 years of proven work experience in a Family/Walk…
    • Maintain and manage patient files, charts, and records while prioritizing patient confidentiality.
    • Provide administrative and clinic management support…
    • Welcome patients and provide excellent customer service.
    • Assist patients with check-in and check-out.
    • Handle patient records and maintain accurate documentation…
    • Contribute to primary care attachment by developing, planning, and executing strategies to identify unattached patients, including working closely with Health…
    • You'll be a key member of our administrative team, helping ensure the clinic runs efficiently while delivering an exceptional patient experience.
    • Scheduling patient appointments and ensuring practitioners stay on schedule by notifying of patients arrival.
    • Direct billing patient's private insurance at time…
    • The ideal candidate must have previous experience working in a MVA rehabilitation clinic or Assessment Centre with a multidisciplinary team.
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Job Post Details

Dental Office Administrator - job post

Credit River Dental Centre
4865 Sheppard Avenue East, Scarborough, ON M1S 3V8
$25–$35 an hour - Full-time

Job details

Pay

  • $25–$35 an hour

Job type

  • Full-time

Location

4865 Sheppard Avenue East, Scarborough, ON M1S 3V8

Benefits

Pulled from the full job description

  • Vision care
  • Dental care
  • Extended health care
  • On-site parking

Full job description

Overview
We’re Hiring: ROCK STAR Dental Receptionist!

Do you light up a room with your smile and love making people feel at ease? Are you organized, upbeat, and thrive in a fast-paced environment? If you're the type who makes every patient feel like family the moment they walk in, we want YOU to join our dental dream team at Havenview Dental! This position requires strong administrative skills, knowledge of dental terminology, and the ability to supervise staff effectively.

Responsibilities

  • Appointment Scheduling: Book, confirm, reschedule, and cancel patient appointments efficiently.
  • Patient Communication: Answer phones, respond to emails, and greet patients with a friendly, professional demeanor.
  • Patient Records Management: Maintain and update patient charts, health histories, and treatment notes (digitally).
  • Billing & Insurance: Process payments, submit insurance claims, handle pre-authorizations, enter payment received and follow up on outstanding balances.
  • Accounts Receivable: Track and collect payments, manage aging reports, and communicate with patients about financial obligations.
  • Daily Financial Reconciliation: Balance the day’s transactions and prepare deposits.
  • Treatment Coordination: Explain treatment plans, coordinate multi-appointment procedures, and discuss financial options with patients.
  • Reporting & Metrics: Generate reports for production, collections, patient flow, etc., to support office goals.
  • Office Systems Oversight: Manage Abeldent and troubleshoot tech hiccups.
  • Reception Area Management: Keep the front desk organized, welcoming, and running smoothly.
  • Team Collaboration: Act as a communication bridge between patients, dentists, hygienists, and assistants.
  • Patient Engagement: Support promotions, send out appointment reminders, newsletters, and online reviews follow-up.
  • Compliance & Privacy: Ensure PIPEDA and infection control documentation is up-to-date and adhered to.
  • Inventory Coordination (sometimes): Monitor front desk and clinical supplies and reorder when needed.

Experience

  • Previous experience in an administrative role within a medical or dental office is preferred.
  • Familiarity with electronic medical records systems is essential.
  • Knowledge of dental terminology is highly desirable to effectively communicate with healthcare professionals.
  • Excellent organizational skills with attention to detail and the ability to multitask in a fast-paced environment.

Join us in providing exceptional service while contributing to the success of our dental team!

Job Type: Full-time

Pay: $25.00-$35.00 per hour

Benefits:

  • Dental care
  • Extended health care
  • On-site parking
  • Vision care

Ability to commute/relocate:

  • Scarborough, ON M1S 3V8: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person

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