Medical Office Assistant jobs in Toronto, ON
Manager of Operations & Innovation
Easily applySouth East Toronto Family Health TeamToronto, ON M4C 1J3- $33.28–$36.11 an hour
- Full-time +1
- Paid time off
- Dental care
- Life insurance
- Employee assistance program
- Disability insurance
- RRSP match
- The Manager of Operations & Innovation provides leadership and oversight for clinic operations at our SETFHT sites, while advancing the organization’s use of…
Dental Patient Care Coordinator
Easily applyVellore Village Family DentistryNorth Toronto, ON- $25–$28 a year
- Part-time
- Dental care
- As the first point of contact for our patients, you will play a key role in delivering an outstanding patient experience while supporting the administrative…
Dental Assistant
Easily applyConfidentialToronto, ON M4W 3B8- $27–$35 an hour
- Full-time +1
- No weekends
- Dental care
- Extended health care
- Support front desk operations by handling patient check-ins, scheduling appointments, and managing patient inquiries as a dental receptionist.
- Sunnybrook Health Sciences CentreToronto, ON
- Part-time
- Support nursing staff and physicians with triaging of patient appointments based on patients' needs.
- Process patient referrals and follow up appointments in a…
Medical Office Receptionist
Easily applyDiscovery Family HealthNorth York, ON- From $17.60 an hour
- Full-time +2
- Weekends as needed
- Paid time off
- On-site parking
- Managing patient referrals by arranging referrals to other health care providers; scheduling appointments for consultations and diagnostic imaging; tracking…
Dental Receptionist
Easily applyUrgently hiringSouth Unionville OMFSUnionville, ON L3R 9S6- $23–$30 an hour
- Part-time
- 15 to 20 hours per week
- Answer phone calls and schedule appointments for patients.
- Assist patients with completing necessary forms and paperwork.
Social Worker (Family Health Team)
Easily applyCarefirst Seniors & Community Services AssociationToronto, ON- $53,000–$70,000 a year
- Full-time
- Dental care
- Extended health care
- Develop, initiate and coordinate individualized care plans for eligible patients/clients and provide ongoing resource management, case management and discharge…
Registered Practical Nurse (Family Health Team)
Easily applyCarefirst Seniors & Community Services AssociationToronto, ON- $50,000–$63,000 a year
- Full-time
- Evenings as needed
- Dental care
- Extended health care
- Maintain and manage patient files, charts, and records while prioritizing patient confidentiality.
- Provide administrative and clinic management support…
Patient Care Coordinator - Dental Operations
Easily applyKrest One DentalMarkham, ON- $20–$25 an hour
- Full-time +1
- Manage patient intake, including updating patient records, verifying insurance, and ensuring all necessary forms are completed.
Medical Office Administrative Assistant
Easily applyYorkdale Medical ClinicRichmond Hill, ON- From $19 an hour
- Schedule and manage patient appointments, ensuring efficient patient flow and minimal wait times.
- Prepare and organize patient charts for upcoming appointments.
- Sunnybrook Health Sciences CentreToronto, ON
- Works with medical staff, management, peers to support the patient care activities of the Division.
- Completion of a recognized medical office administration…
- CIMT CollegeMississauga, ON L4T 2T7
- $20–$22 an hour
- Base Pay Rate- CAD $20/hr-$22/hr.
- Teach students using a diverse and systematic plan of lectures, presentations, demonstrations, discussion groups, laboratory…
- CIMT CollegeMississauga, ON L4T 2T7
- $20–$22 an hour
- Base Pay Rate- CAD $20/hr-$22/hr.
- Teach students using a diverse and systematic plan of lectures, presentations, demonstrations, discussion groups, laboratory…
Administrative Assistant
Easily applyEthos Psychotherapy and Assessment CentreMississauga, ON L5G 2T4- $20 an hour
- Part-time
- Flexible schedule
- Knowledge of the Jane App scheduling software is an asset.
- Maintenance of office area, office supplies, and clinical files.
Medical Office Assistant (MOA)
Easily applyHealing Hands ClinicMaple, ON L6A 4E2- $19–$21 an hour
- Maintain patient records and update electronic medical records (EMR) systems.
- Greet and check-in patients, ensuring a positive and welcoming experience.
Clinical & Administrative Assistant – Ophthalmology, Oculoplastics & Medical Aesthetics (Part-Time)
Easily applyEye Face InstituteNorth York, ON- $25–$28 an hour
- Store discount
- Flexible schedule
- Support administrative tasks related to patient flow, scheduling coordination, and documentation.
- Assist with clinic flow by rooming patients and supporting…
- View all Eye Face Institute jobs - North York jobs - Medical Administrative Assistant jobs in North York, ON
- Salary Search: Clinical & Administrative Assistant – Ophthalmology, Oculoplastics & Medical Aesthetics (Part-Time) salaries in North York, ON
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Job Post Details
Manager of Operations & Innovation - job post
Job details
Pay
- $33.28–$36.11 an hour
Job type
- Permanent
- Full-time
Location
Benefits
Pulled from the full job description
- Paid time off
- Dental care
- Life insurance
- Employee assistance program
- Disability insurance
- RRSP match
- Extended health care
Full job description
Title: Manager of Operations & Innovation
Employment Term: Permanent
Reporting to: SETFHT Director of Finance and Operations
Employment Type: Full-Time (1.0 FTE)
Number of Positions: 1
Location(s): 840 Coxwell & 1871 Danforth Ave Clinics
Hourly Rate: $33.28 - $36.11 per hour
Posting Status: Open until filled
Benefits
- Health & Dental benefits, including AD&D, Long-Term Disability (LTD), and optional Life Insurance
- Healthcare of Ontario Pension Plan (HOOPP)
- Employee & Family Assistance Program (EFAP)
- Paid time off (vacation, sick, and personal days)
- Professional development time and funding
Company Description
South East Toronto Family Health Team (SETFHT) is an academic primary care organization affiliated with the University of Toronto. Our organization comprises a range of Interdepartmental Healthcare Professionals (IHPs), including physicians, medical residents, nurse practitioners, registered nurses, social workers, registered dietitians, patient care coordinators, pharmacists, physician assistants, and chiropodists, all supported by an exceptional administrative team.
SETFHT also utilizes existing community supports, services, and partnerships to improve access to comprehensive, equitable, and integrated primary and social care for local residents. SETFHT is dedicated to innovation, continuous improvement, and the strategic use of advancing technology to strengthen care delivery, improve efficiency, and enhance the experience of patients, providers, and staff.
Position Profile
The Manager of Operations & Innovation provides leadership and oversight for clinic operations at our SETFHT sites, while advancing the organization’s use of technology, data, and innovative practices to support high-quality, patient-centred care. This role integrates operational leadership with digital health and innovation to optimize workflows, systems, and service delivery, enhancing both patient and staff experiences.
Working closely with clinical leaders, administrative teams, and the Senior Leadership Team (SLT), the Manager supports continuous quality improvement, drives operational efficiency, and leads initiatives aligned with SETFHT’s strategic priorities. The role also contributes to the effective use and optimization of the Electronic Medical Record (EMR), supports data-informed decision-making, and helps integrate new tools and technologies into clinical and administrative workflows.
This role requires a collaborative and solutions-focused leader who is comfortable working across clinical, operational, and technical domains and who is committed to advancing innovation, efficiency, and excellence in a dynamic, team-based primary care setting.
Role & Responsibilities
The Manager of Operations & Innovation plays a key role in supporting efficient, high quality, and forward-thinking clinic operations while advancing innovation and continuous improvement. Working in close collaboration with clinical, administrative, and leadership teams, this role supports the optimization of workflows, systems, and service delivery, while helping to integrate digital tools, data, and innovation to enhance patient care, staff experience, and organizational performance.
Key responsibilities include:
- Provide day-to-day operational oversight to support smooth clinic functioning, proactively identifying operational challenges, risks, and opportunities for improvement
- Identify operational challenges, risks, and inefficiencies, and implement practical solutions to improve clinic flow and team effectiveness
- Mange and collaborate with third party IT support vendor
- Lead and contribute to quality improvement initiatives that enhance efficiency, service delivery, patient experience, and staff engagement
- Develop and maintain contingency plans for IT outages, EMR downtime, or physical infrastructure failures to ensure uninterrupted patient care
- Support the implementation, monitoring, evaluation, and continuous improvement of operational processes, policies, and best practices aligned with SETFHT’s Strategic Plan
- Oversee clinic infrastructure, including maintenance, service contracts, regular inspection of equipment, and preventative maintenance schedules
- Maintain accurate records related to equipment, service requests, and operational tracking
- Oversee the optimization and effective use of the Electronic Medical Record (EMR), including workflow improvements, training, and reporting
- Identify, evaluate, and implement new tools, technologies, and innovative solutions to improve efficiency, access to care, and user experience
- Lead and support system upgrades, integrations, and digital initiatives, including planning, implementation, change management and stakeholder impact assessments
- Support data-informed decision-making by developing and maintaining operational reports, dashboards, and performance metrics
- Collaborate with leadership and teams to leverage data and analytics to improve care delivery and organizational performance
- Support the development and implementation of policies and best practices related to privacy, security, and data governance
- Ensure that operational and technology-related activities comply with organizational policies, accreditation standards, and applicable legislation and regulations
- Collaborate closely with the SLT on operational planning, innovation initiatives, and organizational priorities
- Work across clinical, administrative, and external partners to align operational and technology solutions with user needs and organizational goals
- Support an inclusive, respectful, and collaborative learning environment that balances educational priorities with high-quality clinical care
Skills & Qualifications
- Post-secondary education in health administration, business administration, or a related field, or an equivalent combination of education and relevant experience
- Demonstrated commitment to SETFHT’s mission, values, and strategic priorities, including equity, collaboration, accountability, and continuous improvement
- A PMP, Lean Six Sigma Green Belt, or equivalent certification to support improvement is a strong asset
- Minimum of 3 years of related work experience in healthcare or clinical operations, preferably within a primary care setting with exposure to digital health, EMR systems, or technology-enabled workflows
- Demonstrated understanding of clinic-based operational workflows, scheduling, resource coordination, and service delivery models
- Proficiency in health informatics standards or experience managing specific EMR modules beyond basic data entry (e.g. custom forms, decision support tools)
- Deep familiarity with PHIPA (Personal Health Information Protection Act)
- Experience supporting, coordinating, or working within an academic, teaching, or learner-focused environment is a strong asset
- Proven ability to work collaboratively with interdisciplinary teams, including physicians, learners, administrative staff, and academic stakeholders
- Strong organizational, analytical, and problem-solving skills, with experience contributing to quality improvement initiatives and managing competing priorities in a fast-paced environment
- Excellent written and verbal communication and skills, with the ability to build effective, professional working relationships at all levels of the organization
- Demonstrated ability to exercise sound judgment, discretion, and professionalism when handling sensitive or confidential information
- Proficiency with Microsoft Office and comfort learning and adapting to new systems, tools, and technologies
Additional Information
Please be aware that the South East Toronto Family Health Team does not utilize artificial intelligence (AI) for screening, assessing, or selecting applications for this position. All hiring decisions are made by human reviewers.
We appreciate all applicants' interest; however, only those selected for an interview will receive acknowledgment. Additionally, a criminal background check will be required for this role.
SETFHT is dedicated to fostering a respectful and inclusive workplace and upholds Anti-Oppression principles. We encourage qualified applicants of all ages, races, ethnic origins, religions, abilities, gender identities, sexual orientations, and persons with disabilities to apply, reflecting the diversity of the communities we serve.
In accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA), accommodations will be available throughout the hiring process upon request.
SETFHT maintains a scent-free environment. All employees, students, volunteers, and visitors are asked to refrain from wearing fragrances or scented personal care products (such as perfumes, lotions, hairspray, etc.) while on our premises.
Job Types: Full-time, Permanent
Pay: $33.28-$36.11 per hour
Benefits:
- Dental care
- Employee assistance program
- Extended health care
- Paid time off
- RRSP match
Ability to commute/relocate:
- Toronto, ON M4C 1J3: reliably commute or plan to relocate before starting work (required)
Education:
- Bachelor's Degree (required)
Experience:
- healthcare or clinical operations: 3 years (required)
Work Location: In person