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Medical Office Assistant jobs in Oakville, ON

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    • Answering incoming phone calls and responding to patient inquiries.
    • As the first face our patients see, you'll play an important role in creating an…
    • The ideal candidate will play a crucial role in ensuring the smooth operation of our medical office, providing support to both patients and healthcare…
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    • Ensuring accurate and comprehensive documentation is recorded in the electronic medical record (EMR), patient logs, and office communications.
    • Knowledge of medical terminology to effectively communicate with patients and healthcare providers is considered an asset.
    • DUTIES: front desk reception, processing patients, collecting payments, assisting the doctor in clinical procedures, keeping office organized and professional.
    • The successful candidate will be part of a team of 18 members with the goal of facilitating timely and high quality medical administrative care for patients…
    • Perform duties associated with UV Phototherapy, including rooming patients, charting visits, reviewing safety protocols and entering billing codes.
    • Provide informative material for patients.
    • Scheduling appointments for physicians and practitioners.
    • At least 3 years of proven work experience in a medical…
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    • Ensuring accurate and comprehensive documentation is recorded in the electronic medical record (EMR), patient logs, and office communications.
  • View similar jobs with this employer
    • Schedule appointments and follow up with patients as needed.
    • The successful candidate will be responsible for providing exceptional customer service to our…
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    • Schedule appointments and follow up with patients as needed.
    • The successful candidate will be responsible for providing exceptional customer service to our…
    • Be the first smile patients see — greeting them with genuine warmth and putting them at ease.
    • A professional, friendly communication style with patients and…
    • Greet and assist patients; answer and direct telephone calls, schedule patient appointments using EMR system.
    • 1-3 years’ experience in an administrative role.
    • Perform administrative duties such as: handling referrals, booking patient appointments,.
    • Perparing patient charts, filling, answering phones, check messages…
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    • Keep the daily schedule running smoothly by supporting patient flow, monitoring appointments, and helping resolve delays with confidence.
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Job Post Details

Administrative Assistant - job post

Beehive Dental
1075 North Service Road West, Oakville, ON L6M 2G2
$26–$32 an hour - Full-time
Responded to 75% or more applications in the past 30 days, typically within 1 day.

Job details

Pay

  • $26–$32 an hour

Job type

  • Full-time

Location

1075 North Service Road West, Oakville, ON L6M 2G2

Benefits

Pulled from the full job description

  • Paid time off
  • Dental care
  • Extended health care
  • On-site parking

Full job description

Administrative Coordinator / Patient Greeter

Join One of Oakville's Highest-Rated Dental Practices!

Are you looking for more than just a job?

Would you love to be part of one of Oakville's highest-rated dental practices, working alongside some of the best talent in the industry? If you're passionate about delivering exceptional customer service, enjoy working with people, and thrive in a fast-paced, team-focused environment, we'd love to hear from you.

Our practice has built an outstanding reputation by providing exceptional patient care with a warm, welcoming experience from the moment patients walk through our doors. We believe our team is our greatest asset, and we are committed to creating a workplace where people enjoy coming to work every day.

Our doctor genuinely cares about the team and is committed to building a positive, supportive culture where everyone is encouraged to grow professionally and personally.

We're looking for a friendly, energetic, hardworking individual who:

  • Loves providing exceptional customer service
  • Has a positive attitude and enjoys helping others
  • Is organized and detail-oriented
  • Works well in a collaborative team environment
  • Takes pride in creating an outstanding patient experience
  • Is dependable, professional, and eager to learn
  • Is willing to assist both the administrative and clinical teams as needed

Experience in a dental office is considered an asset, but the right attitude and willingness to learn are equally important.

As the first face our patients see, you'll play an important role in creating an exceptional experience.

Responsibilities may include:

  • Warmly greeting patients and making them feel welcome
  • Creating an exceptional first impression for every patient
  • Scheduling and confirming appointments
  • Answering incoming phone calls and responding to patient inquiries
  • Insurance verification
  • Managing patient records with accuracy and attention to detail
  • Processing payments and assisting with insurance submissions
  • Coordinating schedules with the clinical team to ensure smooth patient flow
  • Maintaining a clean, organized, and welcoming reception area
  • Assisting with patient communications and follow-up
  • Helping with general administrative duties
  • Supporting the clinical team when needed, including clinical or sterilization assistance
  • Contributing to an efficient, positive, team-oriented environment

Qualifications:

  • Outstanding customer service and communication skills
  • Professional, friendly, and confident personality
  • Strong organizational and multitasking abilities
  • Excellent attention to detail
  • Comfortable using computers and learning new software
  • Ability to work efficiently in a busy environment
  • Positive attitude with a genuine desire to help others
  • Previous dental experience is an asset but not necessary

What We Offer

  • Competitive compensation: $26.00–$32.00 per hour based on experience
  • Performance incentives and opportunities for advancement
  • Ongoing training and professional development
  • A modern, state of the art progressive dental practice
  • Supportive leadership that values your contributions
  • An amazing team culture where everyone works together
  • Opportunities to grow your career within the practice

If you're looking to join one of the most respected dental teams in Oakville and want to build a rewarding long-term career with a practice that truly values its people, we'd love to meet you.

Apply today with your resume and cover letter.

We look forward to welcoming our next exceptional team member!

Pay: $26.00-$32.00 per hour

Benefits:

  • Dental care
  • Extended health care
  • On-site parking
  • Paid time off

Work Location: In person

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