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Medical Office Assistant jobs in Nova Scotia

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    • The successful candidate will work closely with clinical and administrative staff to ensure seamless patient care and efficient clinic operations across…
    • Creates walk-in appointments for therapeutics and books follow-up appointments for the branch.
    • Assists healthcare professionals with the completion of necessary…
    • Rebooking patients for follow-up appointments.
    • Greeting patient and answering general inquiries.
    • The successful applicant should be very personable and friendly…
    • Checking in patients during their immigration physical.
    • Verification of the patients identification.
    • Follow up for necessary patients.
    • Prior experience in an animal shelter or veterinary clinic setting.
    • Provide a wide range of administrative and clerical duties under low supervision.
    • Provides clerical/front office support such as fielding general inquiries, relaying messages, and general correspondence answering phone calls efficiently and…
    • The incumbent is responsible for ongoing administrative assignments including, but not limited to assembling, reviewing and producing pertinent materials;…
    • Acting as a primary point of contact for their assigned healthcare providers (physicians, nurses, and physician assistants), the Infusion Nurse ensures patients…
    • Admitting and discharging pet patients; scheduling appointments.
    • Ability to answer a multiline phone system, track and book, and follow up with appointments…
    • Create a warm and welcoming environment for our patients and pet parents.
    • Admitting and discharging pet patients.
    • Generous personal pet care discounts.
    • Booking patient appointments using EMR systems (Telus Health – Med Access).
    • We are seeking two individuals who is motivated by contributing to the health and…
    • In this vital role, you will serve as the primary point of contact for footcare and Sleep study patients, ensuring a smooth and efficient patient experience…
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    • Use clinic software for scheduling, patient records, invoicing, and administrative tasks.
    • Help maintain efficient clinic operations and contribute to a positive…
    • Provide customer service support to clients or patients, ensuring their needs are addressed promptly.
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    • Ability to triage patients both in-person and over the phone, responding to urgent needs while supporting long-term wellness goals.
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Job Post Details

Medical Administrative Coordinator - job post

ANSR Clinics
1658 Bedford Highway, Bedford, NS B4A 2X9
$50,000–$60,000 a year - Full-time

Job details

Pay

  • $50,000–$60,000 a year

Job type

  • Full-time

Location

1658 Bedford Highway, Bedford, NS B4A 2X9

Benefits

Pulled from the full job description

  • Paid time off
  • Vision care
  • Dental care
  • Life insurance
  • Extended health care
  • On-site parking

Full job description

Position Overview

We are seeking a highly organized and detail-oriented Administrative Coordinator to support the delivery of services. This role is central to patient scheduling, physician and nurse coordination, billing support, and reporting. The successful candidate will work closely with clinical and administrative staff to ensure seamless patient care and efficient clinic operations across multiple sites (Bedford, Windsor, and Alberta).

Key Responsibilities

Patient Scheduling & Care Coordination

Manage scheduling of patients for all treatments.

Serve as the primary point of contact for patients regarding appointment bookings, follow-ups, and ongoing treatment schedules.

Coordinate with physicians (arranged by leadership) and nursing staff (arranged by the nursing lead) to ensure complete treatment coverage.

Manage patient data using spreadsheets and clinic software, ensuring accuracy and confidentiality.

Track and action physician follow-ups, ensuring timely communication with patients.

Regional Patient Management

Collaborate with colleagues who manage patients to ensure consistency and quality across regions.

Billing & Reporting

Support billing processes, assisting with troubleshooting and resolution of issues in collaboration with the billing team.

Run Accounts Receivable (AR) reports weekly and flag issues requiring attention.

Cross-train in QuickBooks to provide backup coverage when needed.

Approval & Compliance

Oversee the approval process for all treatments.

Ensure all treatment approvals, physician orders, and compliance requirements are documented and followed.

Collaboration & Support

Work alongside clinical and administrative staff to streamline workflows and reduce bottlenecks.

Provide backup support to billing and administrative staff when required.

Participate in ongoing training and process improvement initiatives.

Qualifications

Previous experience in healthcare administration, patient coordination, or medical office support preferred.

Proficiency with spreadsheets and comfort working with multiple patient management tools.

Familiarity with QuickBooks or willingness to train in accounting software.

Strong organizational skills with the ability to prioritize competing demands.

Excellent communication skills and patient-centered approach.

Ability to work independently while collaborating within a multidisciplinary team.

Key Attributes for Success

Highly detail-oriented and reliable.

Comfortable managing complex schedules and multiple stakeholders.

Proactive problem-solver with a positive, team-oriented mindset.

Adaptable to a growing and evolving clinical program.

Job Type: Full-time

Pay: $50,000.00-$60,000.00 per year

Benefits:

  • Dental care
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • Vision care

Work Location: In person

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