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Medical Office Assistant jobs in North York, ON

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    • Experience: Minimum 2 years in a medical assessment centre, rehabilitation clinic, or law firm managing medical-legal files.
    • Appointment Scheduling: Book, confirm, reschedule, and cancel patient appointments efficiently.
    • Patient Records Management: Maintain and update patient…
    • Warmly greeting and welcoming patients as they arrive.
    • Updating and maintaining patient dental records.
    • Managing and overseeing daily administrative operations.
    • The ideal candidate will possess strong administrative skills, experience with electronic medical records, and a passion for delivering exceptional patient…
    • Coordinate new patient intake and guide families through their first visit.
    • Welcome patients and families with warmth and professionalism.
    • As the first point of contact for our patients, you will play a key role in delivering an outstanding patient experience while supporting the administrative…
    • Respond to online web inquiries, answer inbound phone inquiries, and communicate with prospective patients in a professional manner.
    • Coordinates patient care throughout appointments, including check-in, prepping, escorting to and preparing exam/treatment rooms, answering questions, providing…
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    • Provide informative material for patients.
    • Scheduling appointments for physicians and practitioners.
    • At least 3 years of proven work experience in a Family/Walk…
    • Reporting to the Manager, Laboratory & Pharmacy, the Medical Laboratory Assistant/Technician (MLA/T) performs a variety of support functions under direct…
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    • Provide informative material for patients.
    • Scheduling appointments for physicians and practitioners.
    • At least 3 years of proven work experience in a Family/Walk…
    • Handle administrative tasks including scheduling appointments and managing patient flow as a dental receptionist when needed.
    • Greet and receive patients for various physicians and other healthcare practitioners, coordinate efficient patient flow, and provide professional and caring…
    • You can manage your time effectively and with a high level of detail to ensure that your time and the physician you are assisting maintain their schedule and…
    • Assist in preparation of board meeting, including provision of secretarial support, preparation of necessary documents.
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Job Post Details

OIAC logo

Medical-Legal Office Administrator - job post

OIAC
Vaughan, ON
From $42,000 a year - Permanent, Full-time

Job details

Pay

  • From $42,000 a year

Job type

  • Permanent
  • Full-time

Location

Vaughan, ON

Benefits

Pulled from the full job description

  • Paid time off
  • Vision care
  • Dental care
  • Extended health care
  • On-site parking

Full job description

COMPANY OVERVIEW:

We are a well-established Medical Assessment Centre specializing in services for Motor Vehicle Accident (MVA) victims. With over 10 years in business, we have built a strong reputation within the medical-legal community and continue to expand and grow.

Our professional team is dedicated to providing comprehensive evaluations and support to individuals navigating auto insurance claims.

Prime location — walking distance from Vaughan Metropolitan Centre & Vaughan Subway Station, making our office easily accessible by public transit.

We are seeking an experienced Medical-Legal Office Administrator to join our team and contribute to our mission of delivering exceptional care.

JOB RESPONSIBILITIES:

Medical & Legal Appointment Coordination

  • Schedule and manage assessments and treatment appointments
  • Coordinate multidisciplinary evaluations

Logistics Management

  • Arrange transportation and translation services for clients

Communication & Client Relations

  • Manage incoming emails and phone calls
  • Communicate professionally with clients, insurance adjusters, and law offices

Data & File Management

  • Accurate data entry using UNIVERSAL Scheduling Program and JANE App
  • Maintain organized, up-to-date electronic client files

Documentation & Insurance Processing

  • Prepare and submit CNRs
  • Complete and track OCF-18s and other SABS-related documentation
  • Process Extended Health Care (EHC) claims via Telus Health

Stakeholder Liaison

  • Communicate with insurers and law firms to maintain accurate records and file updates

Preferred: Working knowledge of SABS, HCAI and MVA procedures

REQUIRED QUALIFICATIONS:

  • Experience: Minimum 2 years in a medical assessment centre, rehabilitation clinic, or law firm managing medical-legal files
  • Education: College Diploma or University Degree
  • Communication: Strong verbal and written communication skills
  • Organization: Meticulous attention to detail and file accuracy
  • Technical Skills: Proficiency in MS Office and ability to quickly learn new systems
  • Interpersonal Skills: Professional, polished, and client-focused

WHY JOIN US:

  • Established and stable organization (10+ years in operation)
  • Growing company with opportunity for advancement
  • Supportive, professional team environment
  • Competitive salary and benefits
  • Prime location — walking distance from Vaughan Metropolitan Centre & Vaughan Subway Station

APPLICATION PROCESS:

Qualified candidates are invited to submit their resume and cover letter detailing their qualifications and experience.

Please note: Interviews and training will be conducted at
8000 Jane Street, Suite 104 (Tower B), Vaughan, ON

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Apply Today to Become a Key Player in Our Dedicated Team at Vaughan's Leading Medical-Legal Assessment Centre!

Job Types: Full-time, Permanent

Pay: From $42,000.00 per year

Benefits:

  • Dental care
  • Extended health care
  • On-site parking
  • Paid time off
  • Vision care

Ability to commute/relocate:

  • Vaughan, ON: reliably commute or plan to relocate before starting work (preferred)

Education:

  • Bachelor's Degree (required)

Experience:

  • Universal Scheduling Program: 2 years (required)
  • Medical or Legal Office : 2 years (required)

Language:

  • Turkish (preferred)
  • Russian (preferred)
  • Mandarin (preferred)
  • Hindi (preferred)
  • Farsi (preferred)
  • Spanish (preferred)
  • Tagalog (preferred)
  • Ukrainian (preferred)

Location:

  • Vaughan, ON (required)

Work Location: In person

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