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Medical Office Assistant jobs in Newmarket, ON

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    • Experience: Minimum 2 years in a medical assessment centre, rehabilitation clinic, or law firm managing medical-legal files.
    • Aurora, ON L4G 1J5: reliably commute or plan to relocate before starting work (preferred).
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    • As a front-line representative of our clinic, you will play a vital role in ensuring smooth patient flow and operational efficiency.
    • Manage patient intake, including updating patient records, verifying insurance, and ensuring all necessary forms are completed.
    • Will train for EMR and office protocols.
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    • Reporting to the Manager, Laboratory & Pharmacy, the Medical Laboratory Assistant/Technician (MLA/T) performs a variety of support functions under direct…
    • Welcome patients and provide excellent customer service.
    • Assist patients with check-in and check-out.
    • Handle patient records and maintain accurate documentation…
    • Schedule patient appointments and handles all inquiries.
    • Greet patients and complete medical records.
    • Assist patients with eyewear and frame selection.
    • The ideal candidate will serve as the first point of contact for patients and callers, providing exceptional customer service and administrative support.
    • Schedule, confirm, and reschedule patient appointments as needed.
    • You would be overseeing a patient roster of a single early-practice Endocrinologist at a…
    • Must have experience and knowledge of EMR.
    • Support orthodontic procedures and assist with pediatric patients when necessary.
    • The ideal candidate will play a crucial role in providing high-quality patient…
    • The successful candidate will be responsible for offering quality customer service by applying the techniques associated with their area of focus and ensure…
    • Answering clinic phone calls (multiple lines).
    • Keeping track of inventory for medical and laboratory supplies.
    • Electronic medical records: 1 year (preferred).
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Job Post Details

OIAC logo

Medical-Legal Office Administrator - job post

OIAC
Vaughan, ON
From $42,000 a year - Permanent, Full-time

Job details

Pay

  • From $42,000 a year

Job type

  • Permanent
  • Full-time

Location

Vaughan, ON

Benefits

Pulled from the full job description

  • Paid time off
  • Vision care
  • Dental care
  • Extended health care
  • On-site parking

Full job description

COMPANY OVERVIEW:

We are a well-established Medical Assessment Centre specializing in services for Motor Vehicle Accident (MVA) victims. With over 10 years in business, we have built a strong reputation within the medical-legal community and continue to expand and grow.

Our professional team is dedicated to providing comprehensive evaluations and support to individuals navigating auto insurance claims.

Prime location — walking distance from Vaughan Metropolitan Centre & Vaughan Subway Station, making our office easily accessible by public transit.

We are seeking an experienced Medical-Legal Office Administrator to join our team and contribute to our mission of delivering exceptional care.

JOB RESPONSIBILITIES:

Medical & Legal Appointment Coordination

  • Schedule and manage assessments and treatment appointments
  • Coordinate multidisciplinary evaluations

Logistics Management

  • Arrange transportation and translation services for clients

Communication & Client Relations

  • Manage incoming emails and phone calls
  • Communicate professionally with clients, insurance adjusters, and law offices

Data & File Management

  • Accurate data entry using UNIVERSAL Scheduling Program and JANE App
  • Maintain organized, up-to-date electronic client files

Documentation & Insurance Processing

  • Prepare and submit CNRs
  • Complete and track OCF-18s and other SABS-related documentation
  • Process Extended Health Care (EHC) claims via Telus Health

Stakeholder Liaison

  • Communicate with insurers and law firms to maintain accurate records and file updates

Preferred: Working knowledge of SABS, HCAI and MVA procedures

REQUIRED QUALIFICATIONS:

  • Experience: Minimum 2 years in a medical assessment centre, rehabilitation clinic, or law firm managing medical-legal files
  • Education: College Diploma or University Degree
  • Communication: Strong verbal and written communication skills
  • Organization: Meticulous attention to detail and file accuracy
  • Technical Skills: Proficiency in MS Office and ability to quickly learn new systems
  • Interpersonal Skills: Professional, polished, and client-focused

WHY JOIN US:

  • Established and stable organization (10+ years in operation)
  • Growing company with opportunity for advancement
  • Supportive, professional team environment
  • Competitive salary and benefits
  • Prime location — walking distance from Vaughan Metropolitan Centre & Vaughan Subway Station

APPLICATION PROCESS:

Qualified candidates are invited to submit their resume and cover letter detailing their qualifications and experience.

Please note: Interviews and training will be conducted at
8000 Jane Street, Suite 104 (Tower B), Vaughan, ON

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Apply Today to Become a Key Player in Our Dedicated Team at Vaughan's Leading Medical-Legal Assessment Centre!

Job Types: Full-time, Permanent

Pay: From $42,000.00 per year

Benefits:

  • Dental care
  • Extended health care
  • On-site parking
  • Paid time off
  • Vision care

Ability to commute/relocate:

  • Vaughan, ON: reliably commute or plan to relocate before starting work (preferred)

Education:

  • Bachelor's Degree (required)

Experience:

  • Universal Scheduling Program: 2 years (required)
  • Medical or Legal Office : 2 years (required)

Language:

  • Turkish (preferred)
  • Russian (preferred)
  • Mandarin (preferred)
  • Hindi (preferred)
  • Farsi (preferred)
  • Spanish (preferred)
  • Tagalog (preferred)
  • Ukrainian (preferred)

Location:

  • Vaughan, ON (required)

Work Location: In person

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