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Medical Office Assistant jobs in Lower Mainland, BC

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    • Entering laboratory results into patient charts and assigning them to the appropriate healthcare provider for follow-up.
    • Medical office: 1 year (required).
    • Schedule appointments and manage patient flow efficiently using electronic scheduling systems.
    • Manage correspondence, including emails and fax communications,…
    • The Medical Scribe will assist physicians by accurately documenting patient encounters in real-time, ensuring comprehensive and efficient medical recordkeeping.
    • Verify patient information and register new patients.
    • Answer phones, book appointments, room patients, and set up exam rooms.
    • Medical office: 1 year (required).
    • Work effectively in a multi-disciplinary setting using our collective skills to improve patient experience.
    • Creating patient letters and invoices.
    • Scanning / Importing results into patient's charts.
    • Greeting patients and escorting them to rooms.
    • Emailing patients lab requisitions, sick notes etc.
    • Calling patients to book appointments.
    • Patient handling when checking in, confirming/updating their contact information, scheduling appointments, and answering…
    • Scanning / Importing results into patient's charts.
    • Replying to patient inquiries via emails and phone calls.
    • Emailing patients' lab requisitions, sick notes,…
    • Register new patients and maintain accurate electronic patient records.
    • Schedule, confirm, and coordinate patient appointments.
    • Job Type: Full-Time, Permanent.
    • Manage the patient registration process, loyalty programs, and patient management system.
    • Maintain patient flow and room management.
    • Taking patient histories, relaying client observations, and assisting in communicating patient updates.
    • Create a positive, low stress environment for our…
  • View similar jobs with this employer
    • Patient Data Management: Coordinate and manage the patient data – confirm appointments, handle inquiries, patient charts, update medical history and maintain an…
    • Answering phone calls/Check phone messages.
    • Check supplies and re-stock in each exam room if necessary.
    • Overall tidiness of the office.
    • Support medical or dental office operations by managing patient records and coordinating with healthcare professionals as needed.
    • Veterinary reception: 1 year (preferred).
    • We offer medical & dental benefits, uniform allowance, and staff discounts.
    • Must be available to work Saturdays.
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Job Post Details

Medical Office Assistant - job post

Inlet Community Birth Program
2099 Lougheed Highway, Port Coquitlam, BC V3B 1A8
$20–$28 an hour - Full-time

Job details

Pay

  • $20–$28 an hour

Job type

  • Full-time

Shift and schedule

  • Afternoon shift
  • Monday to Friday

Location

2099 Lougheed Highway, Port Coquitlam, BC V3B 1A8

Benefits

Pulled from the full job description

  • Paid time off
  • Vision care
  • Dental care
  • Paid vacation
  • Extended health care
  • Flexible schedule
  • On-site parking

Full job description

Medical Office Assistant (Full-Time)Inlet Community Birth Program / Tri-Cities Infant Feeding

ClinicLocation: Port Coquitlam, BC
Position Type: Full-Time

Join Our Team

Inlet Community Birth Program and Tri-Cities Infant Feeding Clinic is seeking an enthusiastic, compassionate, and organized Medical Office Assistant (MOA) to join our busy and supportive healthcare team. We are a patient-focused midwifery and infant feeding clinic dedicated to providing exceptional care to families throughout pregnancy, birth, and the postpartum period. We are looking for someone who thrives in a fast-paced environment, enjoys working with people, and takes pride in delivering outstanding administrative support while contributing to a collaborative team.

Work HoursThis is a full-time position Monday through Friday. Our clinic operates between 8:00 AM and approximately 5:00–5:30 PM, depending on the day.Work hours will be scheduled as early as 7:30 AM to 3:30 PM or as late as 9:30 AM to 5:30 PM. Flexibility is required to work occasional morning or afternoon shifts to provide coverage for vacations, staff absences, and operational needs.

Key Responsibilities

As a Medical Office Assistant, you will play an essential role in ensuring the smooth daily operation of the clinic by:

  • Welcoming patients and checking them in for appointments
  • Providing exceptional customer service in person, by telephone, email, and fax
  • Scheduling and managing patient appointments
  • Preparing, organizing, and maintaining confidential patient records
  • Supporting physicians, midwives, nurses, and clinic staff with administrative requests
  • Sending and requesting medical records from hospitals and other healthcare providers
  • Entering laboratory results into patient charts and assigning them to the appropriate healthcare provider for follow-up
  • Maintaining accurate patient information within OSCAR EMR and other clinic software systems
  • Preparing examination rooms before appointments and cleaning rooms following patient visits
  • Performing general office administration and clerical duties
  • Assisting with other duties as assigned to support the efficient operation of the clinic

Qualifications & SkillsThe ideal candidate will possess:

  • Medical Office Assistant education or equivalent administrative healthcare experience
  • Experience working in a medical office or healthcare environment (preferred)
  • Experience with OSCAR EMR is considered an asset
  • Strong computer and keyboarding skills
  • Excellent verbal and written communication skills
  • Exceptional organizational and time management abilities
  • Strong attention to detail and accuracy
  • Ability to prioritize and manage multiple tasks in a busy clinical setting
  • Professionalism and the ability to maintain strict patient confidentiality
  • A positive, compassionate, and empathetic approach to patient care

What We're Looking ForWe are looking for someone who:

  • Has a warm, friendly, and welcoming personality
  • Enjoys helping patients and making them feel comfortable
  • Works well both independently and collaboratively
  • Demonstrates initiative and a proactive approach to problem-solving
  • Has a positive "can-do" attitude and a willingness to learn
  • Is dependable, adaptable, and willing to step in wherever needed
  • Works cooperatively with fellow Medical Office Assistants and clinical staff to ensure daily priorities are completed efficiently

Why Join Us?At Inlet Community Birth Program and Tri-Cities Infant Feeding Clinic, you'll become part of a dedicated healthcare team that is passionate about supporting families through one of life's most important journeys.We value teamwork, professionalism, continuous learning, and creating a positive workplace where every team member is respected and supported.Our clinic is accessible by public transit, and there is free parking. It is also walking distance from a number of restaurants, shops, and other amenities.Salary Range$20 to $28 per hour depending on experienceBenefits

  • Health Spending Account
  • Paid vacation and personal/sick days

How to ApplyIf you believe you would be a great addition to our team, we would love to hear from you.Please submit your resume along with a brief cover letter explaining:

  • Why you are interested in working at Inlet Community Birth Program / Tri-Cities Infant Feeding Clinic.
  • What qualities and experience you would bring to our team.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Type: Full-time

Pay: $20.00-$28.00 per hour

Benefits:

  • Dental care
  • Extended health care
  • Flexible schedule
  • On-site parking
  • Paid time off
  • Vision care

Flexible language requirement:

  • French not required

Application question(s):

  • How many years' experience do you have with Oscar EMR?

Experience:

  • Medical office: 1 year (required)

Work Location: In person

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