Medical Office Assistant jobs in Greater Toronto Area, ON
Personal Assistant
Easily applyUrgently hiringArise Trinity Health ClinicNorth York, ON- $22–$28 an hour
- Full-time +1
- Flexible schedule
- On-site parking
Often responds in 1 day- The successful candidate will assist with physician scheduling, patient appointments, correspondence, referrals, documentation, general office administration,…
Patient Experience & Growth Coordinator
Easily applyMedrehab Group - MapleMaple, ON- $19–$22 an hour
- Full-time
- The ideal candidate will possess strong administrative skills, experience with electronic medical records, and a passion for delivering exceptional patient…
Dental Office Assistant Manager Superhero – Where Organization Meets Outstanding Service
Easily applyMidtown Dental CentreToronto, ON- $26–$33 an hour
- Full-time +1
- Paid time off
- Vision care
- Dental care
- Company events
- Extended health care
- Flexible schedule
- You’ll be the friendly face that welcomes patients, the mastermind behind efficient scheduling, and the go-to person for keeping our operations seamless.
Dental Patient Care Coordinator
Easily applyVellore Village Family DentistryNorth Toronto, ON- $25–$28 a year
- Part-time
- Dental care
- As the first point of contact for our patients, you will play a key role in delivering an outstanding patient experience while supporting the administrative…
Patient Services Representative
Easily applyHerzig Eye InstituteToronto, ON- Full-time
- Respond to online web inquiries, answer inbound phone inquiries, and communicate with prospective patients in a professional manner.
Intake Coordinator
Easily applyOften replies in 4 daysSOMA Medical AssessmentsVaughan, ON- $22.50–$24.50 an hour
- Full-time
- Monday to Friday
- Duties include, but not limited to, intake, scheduling, review of medical documents, customer service, data entry, telephone duties, and clinic coverage.
Dental Receptionist/Assistant
Easily applyUrgently hiringSmile Aesthetics - Yorkville ProsthodonticsToronto, ON- $28–$35 an hour
- Full-time
- Patient Hospitality: Warmly welcome patients, maintain a high-end atmosphere, and deliver first-class patient relations.
Clinical Navigator (Insurance/Legal)
Easily applyUrgently hiringConfidentialNorth York, ON- Full-time
- Extremely detail oriented with ability to work efficiently and meet deadlines.
- Critical thinking skills with the ability to navigate complex situations as…
Dental Receptionist
Easily applyConfidentialToronto, ON M4K 2P8- $26–$30 an hour
- Full-time
- Extended health care
- In this vital role, you will be the first point of contact for patients, managing appointments, handling administrative tasks, and assisting with clinical…
Experienced Dental admin in North York
Easily applyNewEmerald Forest Dental ClinicNorth York, ON- $23–$29 an hour
- Full-time
- Excellent organizational skills with attention to detail in managing patient records and appointments.
- The ideal candidate will be the first point of contact…
Dental Receptionist
Easily applyConfidentialToronto, ON M4K 1P5- $22–$32 an hour
- Full-time
- Extended health care
- Coordinate new patient intake and guide families through their first visit.
- Welcome patients and families with warmth and professionalism.
Dental Office Administrator
Easily applyUrgently hiringHavenview DentalScarborough, ON M1S 3V8- $25–$35 an hour
- Full-time
- Vision care
- Dental care
- Extended health care
- On-site parking
- Appointment Scheduling: Book, confirm, reschedule, and cancel patient appointments efficiently.
- Patient Records Management: Maintain and update patient…
Dental Office Administrator
Easily applyUrgently hiringHavenview DentalScarborough, ON M1S 3V8- $25–$35 an hour
- Full-time
- Vision care
- Dental care
- Extended health care
- On-site parking
- Appointment Scheduling: Book, confirm, reschedule, and cancel patient appointments efficiently.
- Patient Records Management: Maintain and update patient…
Clinic Manager
Easily applyNewIntrepid Health Inc.Toronto, ON- $50,000–$55,000 a year
- Full-time
- Monday to Friday
- Paid time off
- Vision care
- Dental care
- Extended health care
- Provide informative material for patients.
- Scheduling appointments for physicians and practitioners.
- At least 3 years of proven work experience in a Family/Walk…
Mandarin Receptionist / Medical Assistant(Full-time)
Easily applyNewEnhanced Care ClinicNorth York, ON M2K 2Z3- $18.00–$19.50 an hour
- Full-time
- Weekends as needed +1
- Administrative responsibilities include but are not limited to: registering patients, answering phone calls, scheduling appointments, following up on consults…
Integrated Primary Care Coordinator
Easily applyCarefirst Seniors & Community Services AssociationToronto, ON- $60,000–$75,000 a year
- Full-time
- Dental care
- Extended health care
- Contribute to primary care attachment by developing, planning, and executing strategies to identify unattached patients, including working closely with Health…
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Job Post Details
Personal Assistant - job post
Job details
Pay
- $22–$28 an hour
Job type
- Part-time
- Full-time
Location
Benefits
Pulled from the full job description
- Flexible schedule
- On-site parking
Full job description
Job Summary
We are seeking a proactive, reliable, and highly organized Medical Administrative Assistant / Personal Assistant to provide administrative support within a busy medical clinic.
The successful candidate will assist with physician scheduling, patient appointments, correspondence, referrals, documentation, general office administration, and day-to-day organizational tasks.
The ideal candidate is professional, detail-oriented, trustworthy, and able to manage multiple priorities efficiently while maintaining strict confidentiality of patient and business information.
Duties and Responsibilities
- Manage physician calendars, appointments, meetings, and schedules using Microsoft Outlook and Google Calendar.
- Book, confirm, reschedule, and coordinate patient appointments.
- Answer incoming telephone calls professionally, respond to routine inquiries, take detailed messages, and direct calls appropriately.
- Manage emails, correspondence, faxes, referrals, forms, and other incoming clinical documentation.
- Scan, upload, organize, and maintain patient documents within the electronic medical record (EMR).
- Maintain accurate patient demographic and administrative information.
- Assist physicians with administrative tasks, documentation, and clinic organization.
- Communicate professionally with pharmacies, specialists, hospitals, laboratories, imaging centres, and other healthcare providers.
- Prepare, format, proofread, and organize letters, reports, forms, and other correspondence.
- Maintain organized electronic and physical filing systems.
- Perform accurate data entry using Microsoft Office, Google Workspace, and clinic software.
- Assist with basic bookkeeping, invoicing, expense tracking, and financial record keeping using QuickBooks, where required.
- Assist with OHIP billing and related administrative duties, where applicable.
- Use DocuSign and other electronic systems for document processing and approvals.
- Greet patients and visitors professionally and assist with front-desk operations when required.
- Monitor office supplies and support the smooth day-to-day operation of the clinic.
- Assist with personal and administrative tasks for the physician as required.
- Support special projects and other reasonable administrative duties as assigned.
- Maintain strict confidentiality and comply with PHIPA and all applicable privacy requirements.
Qualifications and Skills
- Previous experience as a Medical Administrative Assistant, Medical Office Assistant, Personal Assistant, Executive Assistant, or in a similar administrative role is preferred.
- Experience working in a medical clinic or healthcare environment is an asset.
- Familiarity with electronic medical record (EMR) systems is an asset.
- Knowledge of OHIP billing is an asset.
- Excellent organizational and time-management skills.
- Strong verbal and written communication skills.
- Professional and courteous telephone manner.
- Strong attention to detail and accuracy.
- Proficiency with Microsoft Word, Excel, Outlook, and Google Workspace.
- Experience with QuickBooks is an asset.
- Familiarity with DocuSign, printers, scanners, and standard office equipment.
- Ability to prioritize tasks and work effectively in a busy, fast-paced environment.
- Ability to work independently and use good judgment.
- Ability to learn new software and systems quickly.
- Must be reliable, punctual, professional, discreet, and trustworthy.
- Strong commitment to maintaining patient confidentiality and sensitive business information.
We are looking for an energetic and dependable professional who takes pride in providing excellent administrative support and contributing to an efficient, welcoming, and well-organized medical clinic.
Pay: $22.00-$28.00 per hour
Benefits:
- Flexible schedule
- On-site parking
Work Location: In person