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Medical Office Assistant jobs in Greater Toronto Area, ON

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    • You will play a key role in guiding patients through their treatment journey, from initial inquiry to case acceptance, while delivering a seamless and elevated…
    • Greet and receive patients for various physicians and other healthcare practitioners, coordinate efficient patient flow, and provide professional and caring…
    • Ensure to register patients on patient database system and attach all required reports.
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    • Coordinate patient appointments, follow-up schedules, and assist with administrative tasks to streamline clinic operations.
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    • As the first point of contact for our patients, you will play a key role in delivering an outstanding patient experience while supporting the administrative…
    • You will play a key role in sterilization, patient flow, patient care supporting the dentist during procedures, inventory, maintenance of organization and…
    • Handle administrative tasks such as scheduling appointments, processing insurance claims, and managing patient inquiries.
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    • Facilitate in clinic patient flow by communicating patients' arrival.
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    • Administrative responsibilities include but are not limited to: registering patients, answering phone calls, scheduling appointments, following up on consults…
    • The ideal candidate will play a crucial role in ensuring the smooth operation of our dental practice, providing exceptional support to both patients and dental…
    • Our team consists of experienced pharmacists, technicians, and support staff who are dedicated to providing compassionate and comprehensive care to our patients…
    • Enter, update, and manage patient information with accuracy and confidentiality;
    • Expected hours: No less than 40 per week.
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    • Schedule and manage patient appointments for physicians and practitioners.
    • Provide excellent customer service to patients and visitors.
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Dental Administrator - Patient Coordinator
Markham Dental - General and Cosmetic Dentistry
·
3.7
Markham, ON L3R 2P1
$25–$30 an hour
Part-time, Full-time
Apply now

Job details

$25–$30 an hour
Dental care, On-site parking
Part-time, Full-time
Markham, ON L3R 2P1

Full job description

About Us

At Markham Dental - General and Cosmetic Dentistry, we are a comprehensive, patient-centered practice focused on delivering exceptional care through advanced diagnostics, modern technology, and a collaborative team approach. Our philosophy is rooted in education, trust, and creating meaningful patient experiences.

We are growing and looking for a Patient Coordinator who thrives in a fast-paced, people-focused environment and understands the value of dental care.

The Role

As a Patient Coordinator, you are the first impression and ongoing connection for our patients. You will play a key role in guiding patients through their treatment journey, from initial inquiry to case acceptance, while delivering a seamless and elevated patient experience.

This role blends customer service excellence with sales confidence, ensuring patients feel informed, supported, and excited about their care.

Key Responsibilities

  • Manage incoming calls with professionalism, warmth, and confidence
  • Convert inquiries into booked appointments through effective communication
  • Coordinate patient schedules efficiently to maximize clinical productivity
  • Present treatment plans and financial options clearly and confidently
  • Follow up with patients to support case acceptance and continuity of care
  • Maintain accurate patient records and documentation
  • Collaborate with clinical and administrative teams to ensure a smooth patient journey

Ideal Candidate

We are looking for someone who is driven, detail-oriented, and people-focused:

  • Minimum 3 years experience in customer service and/or sales with Dental or healthcare experience is an asset
  • Strong communication and relationship-building skills
  • Superior telephone skills with the ability to build trust quickly
  • Highly organized, accountable, and detail-oriented
  • Comfortable using computers, practice management software, and digital tools
  • Ability to multitask and thrive in a fast-paced environment

What We Offer

  • Competitive compensation
  • Growth opportunities within a progressive, multidisciplinary practice
  • Supportive team culture with ongoing training and development
  • Exposure to advanced dentistry, including cosmetic, airway/sleep, and comprehensive care
  • Opportunity to be part of a practice that values leadership, innovation, and excellence

Why Join Markham Dental?

If you’re someone who enjoys helping people, closing opportunities, and being part of a high-performing team, this is the role for you. You won’t just be booking appointments, you’ll be helping patients take the next step toward better health and confidence.

Apply today and grow with a practice that is redefining the patient experience.

Please note: Applicants must be legally eligible to work in Canada. We are unable to provide sponsorship at this time.

Pay: $25.00-$30.00 per hour

Benefits:

  • Dental care
  • On-site parking

Ability to commute/relocate:

  • Markham, ON L3R 2P1: reliably commute or plan to relocate before starting work (preferred)

Experience:

  • Dental receptionist: 3 years (preferred)

Language:

  • Cantonese and Mandarin (preferred)

Work Location: In person

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