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Medical Office Assistant jobs in Greater Toronto Area, ON

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    • The successful candidate will assist with physician scheduling, patient appointments, correspondence, referrals, documentation, general office administration,…
    • Reception Duties are the Following: Greeting Patients, Answering the Phone, and Booking Patients for an Eye Exam.
    • We Will Provide Full Training for:*.
    • Facilitate in clinic patient flow by communicating patients' arrival.
    • Build rapport with patients by responding to inquiries and communicate next steps to…
    • Excellent organizational skills with attention to detail in managing patient records and appointments.
    • The ideal candidate will be the first point of contact…
    • The ideal candidate will possess strong administrative skills, experience with electronic medical records, and a passion for delivering exceptional patient…
    • You’ll be the friendly face that welcomes patients, the mastermind behind efficient scheduling, and the go-to person for keeping our operations seamless.
    • Strong technical skills, including venipuncture, IV catheter placement, anesthesia monitoring, laboratory procedures, and patient assessment.
    • Patient Hospitality: Warmly welcome patients, maintain a high-end atmosphere, and deliver first-class patient relations.
    • In this vital role, you will be the first point of contact for patients, managing appointments, handling administrative tasks, and assisting with clinical…
    • Implement and follow the policies and procedures established by the college.
    • Ensure all evaluation records are regularly updated on the college’s electronic…
    • As the first point of contact for our patients, you will play a key role in delivering an outstanding patient experience while supporting the administrative…
    • Coordinate new patient intake and guide families through their first visit.
    • Welcome patients and families with warmth and professionalism.
    • Respond to online web inquiries, answer inbound phone inquiries, and communicate with prospective patients in a professional manner.
    • Provide informative material for patients.
    • Scheduling appointments for physicians and practitioners.
    • At least 3 years of proven work experience in a Family/Walk…
    • Preparing sleep study charts with patient documentation;
    • Recognizing a type of sleep study and providing the appropriate instruction sheet to patients;
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Job Post Details

Personal Assistant - job post

Arise Trinity Health Clinic
North York, ON
$22–$28 an hour - Part-time, Full-time
Responded to 75% or more applications in the past 30 days, typically within 1 day.

Job details

Pay

  • $22–$28 an hour

Job type

  • Part-time
  • Full-time

Location

North York, ON

Benefits

Pulled from the full job description

  • Flexible schedule
  • On-site parking

Full job description

Job Summary

We are seeking a proactive, reliable, and highly organized Medical Administrative Assistant / Personal Assistant to provide administrative support within a busy medical clinic.

The successful candidate will assist with physician scheduling, patient appointments, correspondence, referrals, documentation, general office administration, and day-to-day organizational tasks.

The ideal candidate is professional, detail-oriented, trustworthy, and able to manage multiple priorities efficiently while maintaining strict confidentiality of patient and business information.

Duties and Responsibilities

  • Manage physician calendars, appointments, meetings, and schedules using Microsoft Outlook and Google Calendar.
  • Book, confirm, reschedule, and coordinate patient appointments.
  • Answer incoming telephone calls professionally, respond to routine inquiries, take detailed messages, and direct calls appropriately.
  • Manage emails, correspondence, faxes, referrals, forms, and other incoming clinical documentation.
  • Scan, upload, organize, and maintain patient documents within the electronic medical record (EMR).
  • Maintain accurate patient demographic and administrative information.
  • Assist physicians with administrative tasks, documentation, and clinic organization.
  • Communicate professionally with pharmacies, specialists, hospitals, laboratories, imaging centres, and other healthcare providers.
  • Prepare, format, proofread, and organize letters, reports, forms, and other correspondence.
  • Maintain organized electronic and physical filing systems.
  • Perform accurate data entry using Microsoft Office, Google Workspace, and clinic software.
  • Assist with basic bookkeeping, invoicing, expense tracking, and financial record keeping using QuickBooks, where required.
  • Assist with OHIP billing and related administrative duties, where applicable.
  • Use DocuSign and other electronic systems for document processing and approvals.
  • Greet patients and visitors professionally and assist with front-desk operations when required.
  • Monitor office supplies and support the smooth day-to-day operation of the clinic.
  • Assist with personal and administrative tasks for the physician as required.
  • Support special projects and other reasonable administrative duties as assigned.
  • Maintain strict confidentiality and comply with PHIPA and all applicable privacy requirements.

Qualifications and Skills

  • Previous experience as a Medical Administrative Assistant, Medical Office Assistant, Personal Assistant, Executive Assistant, or in a similar administrative role is preferred.
  • Experience working in a medical clinic or healthcare environment is an asset.
  • Familiarity with electronic medical record (EMR) systems is an asset.
  • Knowledge of OHIP billing is an asset.
  • Excellent organizational and time-management skills.
  • Strong verbal and written communication skills.
  • Professional and courteous telephone manner.
  • Strong attention to detail and accuracy.
  • Proficiency with Microsoft Word, Excel, Outlook, and Google Workspace.
  • Experience with QuickBooks is an asset.
  • Familiarity with DocuSign, printers, scanners, and standard office equipment.
  • Ability to prioritize tasks and work effectively in a busy, fast-paced environment.
  • Ability to work independently and use good judgment.
  • Ability to learn new software and systems quickly.
  • Must be reliable, punctual, professional, discreet, and trustworthy.
  • Strong commitment to maintaining patient confidentiality and sensitive business information.

We are looking for an energetic and dependable professional who takes pride in providing excellent administrative support and contributing to an efficient, welcoming, and well-organized medical clinic.

Pay: $22.00-$28.00 per hour

Benefits:

  • Flexible schedule
  • On-site parking

Work Location: In person

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