Medical Office Assistant jobs in Etobicoke, ON
Administrative Coordinator - Scaling Clinics
Easily applyUrgently hiringAlign Custom FitMississauga, ON- $55,000–$60,000 a year
- Full-time
- Paid time off
- Profit sharing
- General Clerical Support: Help clear out daily administrative tasks for our regional manager and lead functional team so our specialists can stay focused…
View similar jobs with this employerClinic Manager
Easily applyOften replies in 3 daysIntrepid Health Inc.Mississauga, ON- $50,000–$55,000 a year
- Full-time
- Monday to Friday
- Paid time off
- Vision care
- Dental care
- Extended health care
- Provide informative material for patients.
- Scheduling appointments for physicians and practitioners.
- At least 3 years of proven work experience in a medical…
IMG
Easily applyCardio HealthBrampton, ON- $19–$20 an hour
- Full-time +1
- Dental care
- Extended health care
- Assisting in ensuring fundamental patient care, with the primary focus on preparing and assembling medical record documentation/charts for the attending…
Medical Secretary
Easily applyKMH Cardiology Centres Inc.Mississauga, ON L5K 2L3- From $20 an hour
- Contract
- Paid time off
- Vision care
- Dental care
- Life insurance
- Employee assistance program
- Company events
- The successful candidate will be part of a team of 18 members with the goal of facilitating timely and high quality medical administrative care for patients…
- Unity Health TorontoToronto, ON
- $27.50–$35.77 an hour
- Part-time +1
- Provide optimum patient care, along with patient education, and demonstrate a professional manner in the work setting.
- This position may require travel.
Medical Office Administrator, Farsi Speaking
Easily applyNewDr. H. AmaniNorth York, ON- $20–$25 an hour
- Full-time +1
- Monday to Friday
- On-site parking
- It involves management of a specialist office with scheduling of patients, scheduling of clients for medical-legal assessments, and serving as a key resource…
Dental Patient Care Coordinator
Easily applyVellore Village Family DentistryNorth Toronto, ON- $25–$28 a year
- Part-time
- Dental care
- As the first point of contact for our patients, you will play a key role in delivering an outstanding patient experience while supporting the administrative…
Dental Receptionist/Assistant
Easily applyNewConfidentialToronto, ON M4K 2P8- $26–$30 an hour
- Full-time
- Extended health care
- In this vital role, you will be the first point of contact for patients, managing appointments, handling administrative tasks, and assisting with clinical…
Dental Receptionist
Easily applyConfidentialToronto, ON M4K 1P5- $22–$32 an hour
- Full-time
- Extended health care
- Coordinate new patient intake and guide families through their first visit.
- Welcome patients and families with warmth and professionalism.
View similar jobs with this employerDental Assistant
Easily applyConfidentialToronto, ON M4Y 1G1- $28–$39 an hour
- Full-time
- Vision care
- Dental care
- Extended health care
- Handle administrative tasks including scheduling appointments and managing patient flow as a dental receptionist when needed.
Dental Receptionist
Easily applyPark Haven DentalOakville, ON L6H 3P2- $25–$35 an hour
- Full-time +1
- 40 hours per week
- Dental care
- On-site parking
- We’re looking for a friendly, detail-oriented dental receptionist/treatment coordinator with excellent communication and customer service skills to add to our…
Optical/Optometric Assistant
Easily applyDowntown VisionToronto, ON M5H 3P5- $19–$22 an hour
- Full-time +2
- Paid time off
- Vision care
- Store discount
- Booking appointments, including sending patient reminders and recalls.
- Reception work, including greeting patients at check-in, answer phone calls and email…
Optical/Optometric Assistant
Easily applyDowntown VisionToronto, ON M5H 3P5- $19–$22 an hour
- Full-time +2
- Paid time off
- Vision care
- Store discount
- Booking appointments, including sending patient reminders and recalls.
- Reception work, including greeting patients at check-in, answer phone calls and email…
Manager of Operations & Innovation
Easily applySouth East Toronto Family Health TeamToronto, ON M4C 1J3- $33.28–$36.11 an hour
- Full-time +1
- Paid time off
- Dental care
- Life insurance
- Employee assistance program
- Disability insurance
- RRSP match
- The Manager of Operations & Innovation provides leadership and oversight for clinic operations at our SETFHT sites, while advancing the organization’s use of…
View similar jobs with this employerClinic Manager
Easily applyOften replies in 3 daysIntrepid Health Inc.Toronto, ON- $50,000–$55,000 a year
- Full-time
- Monday to Friday
- Paid time off
- Vision care
- Dental care
- Extended health care
- Provide informative material for patients.
- Scheduling appointments for physicians and practitioners.
- At least 3 years of proven work experience in a Family/Walk…
- Theo Eye CareToronto, ON M4J 5B9
- From $19 an hour
- Part-time +1
- 13 to 20 hours per week
- Check-in and check-out for patient appointments, creating invoices and direct billing.
- Educate patients on proper contact lens insertion, removal, and care…
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Job Post Details
Administrative Coordinator - Scaling Clinics - job post
Job details
Pay
- $55,000–$60,000 a year
Job type
- Full-time
Location
Benefits
Pulled from the full job description
- Paid time off
- Profit sharing
Full job description
* BEFORE YOU APPLY *
Please note that only applicants with 2, 60-second video answer will be reviewed. This is an email request that is sent to you right after you submit your application. If you do not see the email, please check your junk mail. Align receives hundreds of applicants per position and this helps us get to know only the serious candidates, quickly. Please do not apply if you are not prepared to have your camera on for this part of the application. These are meant to be candid, get-to-know-you questions that demonstrate who you are :) This is an immediate hire and any successful candidates will be contacted by Friday, July 31.
The Vibe
We are Align Custom Fit, and we move quickly and with intention rooted in our core values of love, excellence. We are a team of kind, ambitious problem-solvers focused from diverse background from medical to tech, who together achieve on our core mission of helping people move better, aligned through foot health.
The Mission
This role requires a person who fits with our culture and core values, to be the administrative engine behind daily operations, ensuring that systems, logistics, and back-of-house data entries are as polished and precise as our patient experiences.
The Role in 30 Seconds
You love order, clean spreadsheets, and checking repetitive tasks off a checklist with absolute precision. You focus on the how—taking the clear directions, selections, and templates and inputting them perfectly into our software. You are the typing engine of our operations, managing the daily data entry and clinical digital work that keeps everything about our flagships organized.
The Perks
- The Lifestyle: Hybrid, with a blend of structured on-site flagship clinic coordination in our Mississauga and/or Toronto clinics and work-from-home flexibility. Local candidates are preferred. Free gratis from Align Custom Fit and a front-row seat to a high-growth brand and a close-knit, supportive community.
- The Access: You will work directly with the Co-Founders and support our Regional Flagships Manager. You get real-time exposure to scaling a business. This is a role for a detail-obsessed professional who stays completely on top of daily tasks so the leadership team can stay focused on clinical strategy.
- The Benefits: Comprehensive health and wellness coverage + paid time off + profit sharing program eligibility.
- The Salary: $55,000 - 60,000/year to start.
- The Growth: Clear milestones to grow alongside our platform support engine as the company scales.
Are You Align's Person?
- Detail Obsessed: You believe excellence is found in the details. Errors in shoe sizes, product codes, or calendar hours bother you instinctively. You are an excellent communicator and tie off every communication with a tidy bow.
- No Ego, All Impact: You genuinely enjoy traditional administrative execution and data entry. You are as comfortable processing paperwork as you are handling physical inventory counts alongside the clinic team. You're as much of a joy to work with as your team mates who are looking forward to working with you!
- Reliable and Self-Governing: You do not need hand-holding for routine tasks. You manage your daily administrative checklist autonomously and keep systems moving on time, keeping leadership on their toes, and not the other way around.
- Tech-Fluent: You easily learn your way around software. You speak the language of booking platforms, Clinic Master, Slack, G-Suite, and especially Excel sheets.
- Background: 1 to 3 years of experience in an administrative coordinator, data entry clerk, medical receptionist, or assistant role.
What You'll Drive & Key Responsibilities
- Schedule Entry: Take the client experience and clinician team schedules finalized by management and manually input them into the schedule builder platforms. Update changes as needed for time-off requests, shift swaps, and template adjustments.
- Inventory Tracking: Input shoe and compression inventory details decided during our purchasing buys. Enter the digital items, size runs, and product codes into Clinic Master, then generate and email purchase orders to our suppliers.
- SOP Formatting: Type up finalized standard operating procedures and organize them clearly inside our central clinic system database.
- General Clerical Support: Help clear out daily administrative tasks for our regional manager and lead functional team so our specialists can stay focused strictly on the patient experiences.
Core Values We Live By
To be successful in this seat, you must naturally align with our core values:
- Love: You model service as a genuine gift and create an atmosphere of clinical empathy.
- Pursuit of Excellence: You possess a meticulous attention to detail and refuse to cut corners on presentation, experience or data accuracy.
- Courage to Innovate: You challenge the status quo and proactively suggest creative ways to fill scheduling gaps and eliminate operational friction.
- In it Together: You thrive as the primary operating link between our clinical team and the client.
- Legacy Path: You are focused on building sustainable systems and relationships that foster multi-decade client loyalty.
Please be prepared to submit 2, 60-second video responses as part of your full application process. This will be emailed to you after you click apply. Please check your junk mail if you don't see it.
*** ONLY CANDIDATES WITH VIDEO RESPONSES WILL BE REVIEWED. ***
We truly appreciate the time you take to share your application with us. We will only be able to personally reply if you are chosen as a potential candidate.
Ready to coordinate the future of Align? Let's connect.