Medical Office Assistant Administrator jobs in Etobicoke, ON

Document Control Administrator
Full time, Permanent
Toronto, ON

Work with people who treat you like friends.
Imagine an office where everyone is watching out for you because they know you’re watching out for them. Our company sees construction as a team sport, so we care about each other as a team. That level of caring filters through investments in local community groups and charities because we also care about the communities we work in.

Michels Canada empowers your personal and professional growth, equipping you with the tools and support needed to create impactful solutions that shape a better future for others.

About us:
Michels Canada is a nationally recognized general contractor specializing in energy, infrastructure, and construction. Headquartered in Nisku, Alberta, we also operate offices in British Columbia and Ontario. We are part of the Michels Family of Companies.

The Michels Family of Companies is a privately owned, global construction organization with operations across North America, Australia, Singapore, and Germany, headquartered in Brownsville, Wisconsin, USA.

Description:
The Document Control Administrator provides administrative support to the office and leadership team, ensuring the efficient day-to-day operation of office functions and documentation systems. This role is responsible for overseeing office administration activities, maintaining accurate records, and managing document control processes to ensure information is organized, current, and accessible.

The Document Control Administrator plays a key role in supporting effective communication between office staff, field teams, and leadership, while ensuring office operations and documentation practices remain organized, responsive, and aligned with Michels Canada standards.

Responsibilities:

• Maintain and promote a strong safety culture for all employees, vendors, and customers. Follow all safety policies, procedures, and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.
• Provide administrative support to the Director and leadership team, ensuring efficient day-to-day office operations and alignment of administrative priorities.
• Oversee general office administration, including correspondence, filing systems, records management, time submissions, and maintaining organized and accurate documentation.
• Own and manage document control processes for the office, including setting up, maintaining, and improving electronic and hard-copy filing systems in alignment with company standards.
• Receive, track, organize, and maintain internal and external documentation, including project-related records, ensuring accuracy, accessibility, and proper version control.
• Act as the central point of contact for internal documentation and office communication, supporting information flow between office staff, field teams, and leadership.
• Coordinate office schedules, meetings, travel, and administrative logistics for leadership and team members as required.
• Support financial administrative processes, including expense tracking, time submissions, and maintaining related records.
• Coordinate onboarding and offboarding activities, including document setup, system access, and maintaining employee records.
• Maintain office supplies, office environment, equipment, and vendor relationships to support uninterrupted operations.
• Assist in the preparation and formatting of reports, presentations, and documentation for leadership and internal use.
• Identify opportunities to improve administrative and document control processes and support implementation of best practices.
• Liaise with vendors, service providers, and internal stakeholders to support office and documentation needs.
• Perform other duties as assigned by the Director or leadership team.

Requirements:

• High school diploma or GED required
• 3-5+ years of office and/or construction administration or related experience. Experience with document control and managing construction project documentation is preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities with strong attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Ability to manage multiple projects and competing priorities in a fast-paced environment.
• Strong customer service and interpersonal skills.
• Post-secondary education in Office Administration or a related field is considered an asset. Ability to work independently with minimal supervision as well as collaboratively within a team environment.

Benefits:
We offer competitive total compensation, meaningful and challenging work, and an engaging and collaborative environment. For more information on our company, please visit our website at www.michelscanada.com.

We thank all applicants for their interest; however, only those under consideration will be contacted. For other opportunities at Michels Canada, join us at https://www.michelscanada.com/jobs/apply/.

It is our commitment to create a diverse workforce and an inclusive culture. We are proud to be an equal opportunity employer. All applicants will be considered for employment regardless their race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristic protected by applicable laws, regulations, or ordinances.

If you need assistance and /or a reasonable accommodation due to a disability during the application or the recruitment process, please send us an email to: careers@michelscanada.com.

No recruitment agencies, please!

**Please be aware! **
It has come to Michels Canada attention that job seekers have received false employment offers from individuals or organizations posing as Michels Canada. Please keep in mind these important tips:

• Michels Canada does not require payment from anyone seeking employment at any time during the recruitment and/or selection process.

• All recruitment email correspondence comes from email addresses displaying the correct spelling of our company name: @michelscanada.com or @michels.us.

• Formal offers of employment are only made once the recruitment and selection process are complete. Personal and banking information is NOT collected until you have been personally onboarded by our HR team.

• We do not extend any formal offers of employment or execute employment agreements through text messaging, social media, job posting websites or social chat platforms.

We take this matter seriously and are continuously working with the appropriate authorities. Please remain aware of this matter, report any suspicious outreach to your local authorities, and email any concerns to hrcompliance@michelscanada.com.

Please note: resumes sent to this email will not be considered; please apply directly to our current career opportunities at https://www.michelscanada.com/jobs/apply.

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