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Medical Office Assistant, Volunteer jobs in Toronto, ON

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    • Previous experience in an administrative role within a medical or dental office is preferred.
    • Familiarity with electronic medical records systems is essential.
    • Optical or optometry office: 1 year (preferred).
    • An interest/background in the medical field is preferred.
    • Previous experience in the optical or health care…
    • Strong understanding of medical terminology.
    • Medical administration: 1 year (required).
    • Maintain attention to detail for all medical records.
    • 3+ years of experience working as an administrative assistant or a related role in a medical office setting.
    • A college degree or higher.
    • Proficiency in electronic medical records systems.
    • Strong knowledge of medical terminology and clinical procedures.
    • Job Types: Full-time, Part-time.
    • Actively takes advantage of change opportunities and recommends new or revised strategies.
    • Interested applicants may apply through Carefirst’s careers page,…
    • Must have thorough knowledge of how to email photos to patients and from office to office.
    • Vos Collection is a group of Canada’s leading Medical Aesthetics…
    • Strong background in dental front-office administration and practice management software.
    • If you excel at client care, seamless office administration, and multi…
    • MUST have Canadian PR or Canadian Citizenship or a work permit with 2+ years.
    • Eyetelligence fosters a culture of medical care excellence through technological…
    • Willingness to learn more regarding; veterinary services, updated medical office procedures and assisting the Veterinary staff with various tasks and treatments…
    • Proficiency in medical and dental terminology, as well as dental office procedures.
    • Understanding of medical and dental terminology.
    • Reply to any messages the clinic receives over text or through social media.
    • Maintaining appointment schedules, notifying medical staff of patient arrivals and…
    • General office administration, including but not limited to: Scheduling, payroll, up-keep, file maintenance, ordering medical and office supplies.
    • Modern, well-equipped dental office.
    • Previous experience working in a dental office is strongly preferred.
    • Accurately update patient records, medical histories,…
    • Nursing license in Ontario or Quebec (or both).
    • McKesson has become aware of online recruiting-related scams in which individuals who are not affiliated with or…
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Job Post Details

Dental Office Administrator - job post

Havenview Dental
4865 Sheppard Avenue East, Scarborough, ON M1S 3V8
$25–$35 an hour - Full-time

Job details

Pay

  • $25–$35 an hour

Job type

  • Full-time

Location

4865 Sheppard Avenue East, Scarborough, ON M1S 3V8

Benefits

Pulled from the full job description

  • Vision care
  • Dental care
  • Extended health care
  • On-site parking

Full job description

Overview
We’re Hiring: ROCK STAR Dental Receptionist!

Do you light up a room with your smile and love making people feel at ease? Are you organized, upbeat, and thrive in a fast-paced environment? If you're the type who makes every patient feel like family the moment they walk in, we want YOU to join our dental dream team at Havenview Dental! This position requires strong administrative skills, knowledge of dental terminology, and the ability to supervise staff effectively.

Responsibilities

  • Appointment Scheduling: Book, confirm, reschedule, and cancel patient appointments efficiently.
  • Patient Communication: Answer phones, respond to emails, and greet patients with a friendly, professional demeanor.
  • Patient Records Management: Maintain and update patient charts, health histories, and treatment notes (digitally).
  • Billing & Insurance: Process payments, submit insurance claims, handle pre-authorizations, enter payment received and follow up on outstanding balances.
  • Accounts Receivable: Track and collect payments, manage aging reports, and communicate with patients about financial obligations.
  • Daily Financial Reconciliation: Balance the day’s transactions and prepare deposits.
  • Treatment Coordination: Explain treatment plans, coordinate multi-appointment procedures, and discuss financial options with patients.
  • Reporting & Metrics: Generate reports for production, collections, patient flow, etc., to support office goals.
  • Office Systems Oversight: Manage Abeldent and troubleshoot tech hiccups.
  • Reception Area Management: Keep the front desk organized, welcoming, and running smoothly.
  • Team Collaboration: Act as a communication bridge between patients, dentists, hygienists, and assistants.
  • Patient Engagement: Support promotions, send out appointment reminders, newsletters, and online reviews follow-up.
  • Compliance & Privacy: Ensure PIPEDA and infection control documentation is up-to-date and adhered to.
  • Inventory Coordination (sometimes): Monitor front desk and clinical supplies and reorder when needed.

Experience

  • Previous experience in an administrative role within a medical or dental office is preferred.
  • Familiarity with electronic medical records systems is essential.
  • Knowledge of dental terminology is highly desirable to effectively communicate with healthcare professionals.
  • Excellent organizational skills with attention to detail and the ability to multitask in a fast-paced environment.

Join us in providing exceptional service while contributing to the success of our dental team!

Job Type: Full-time

Pay: $25.00-$35.00 per hour

Benefits:

  • Dental care
  • Extended health care
  • On-site parking
  • Vision care

Ability to commute/relocate:

  • Scarborough, ON M1S 3V8: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person

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