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Medical Office Assistant, Practicum jobs in Surrey, BC

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    • Knowledge of general office procedures.
    • Monitors and maintains levels of stationery, office supplies, medical and pharmaceutical equipment and supplies…
    • View all Fraser Health jobs - Langley jobs - Unit Clerk jobs in Langley, BC
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    • Demonstrated ability to perform basic medical tests and accurately record results in medical files.
    • Demonstrated knowledge of office procedures.
    • Deliver quality customer (member) service to patients.
    • Assist members across various communication channels - phone, email, SMS and chat with the order, billing…
    • The ideal candidate will be comfortable with hands-on patient care support, electronic medical records, and medical office administration.
    • Experience in a healthcare or medical office setting is preferred.
    • Assist with additional administrative tasks as required to maintain office efficiency.
    • To escalate medical emergencies to supervisor or emergency medical services as appropriate;
    • Graduate of Health Care Aide program (or provincial equivalent…
    • The successful candidate will have previous experience in a medical office environment and will excel in:*.
    • EMR and task management/updating medical records.
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    • Gather patient information for medical appointments to assist in facilitating an efficient patient flow.
    • Grade 12, medical terminology, and graduation from a…
    • Assist clinicians in completing medical-legal assessment services and other medical reports, including transcribing dictations and consolidating notes.
    • 2–3 years of experience in a medical office or high-volume clinic (preferred).
    • Familiarity with referrals, scheduling, and medical workflows.
    • Frequent use of computers and electronic medical records.
    • Support practicum students, peers, and team members as appropriate.
    • Operate office equipment such as EyeVu (EMR), voice mail messaging systems (3CX), and use word processing, spreadsheet, and other software applications to…
    • Applicants for secondary positions must have completed a practicum and/or have substantial teaching experience at the grade 8-12 level.
    • Orients and assigns duties to volunteers/practicum students.
    • Reporting to the Residence Coordinator incumbent is responsible for providing support, security,…
    • Previous experience in a medical office setting is an asset.
    • Manage office emails and messages from doctors.
    • Experience with EMR: Familiarity with Electronic…
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Clerk/Unit Aide - Langley
Fraser Health
·
3.7
Langley, BC
$27.26–$29.16 an hour
Casual
Apply now

Job details

$27.26–$29.16 an hour
Casual
Langley, BC

Full job description

Salary range: The salary range for this position is CAD $27.26 - $29.16 / hour Why Fraser Health?:
Come work with us!

Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields, career growth and advancement, a competitive compensation package (including four weeks of vacation to start, comprehensive health benefits, and pension plan), and the rewarding opportunity to make a difference every single day in health care.

Fraser Health values diversity in the work force and strives to maintain an environment of Respect, Caring and Trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable, and culturally safe manner.
Detailed Overview: Provides administrative and secretarial support to designated Home Health offices; performs duties such as providing reception services, typing material utilizing word processing software, setting-up and maintaining various filing systems and record archives, inputting data and processing mail, faxes and courier documents; maintains office supplies, arranges meetings, completes various forms and documents for review, as required; assists with client intake and booking client appointments, processes various invoices, maintains statistics; maintains a central medical supply room by processing supply orders, maintaining stock levels of medical supplies, instruments and equipment, cleaning and sterilizing medical equipment and instruments; cleaning and organizing medical supply areas. Responsibilities:
  • Provides reception services for the designated office by operating a multi-line switchboard or phone, answering/directing incoming calls for staff, taking messages, answering routine inquiries and providing information of a general nature; receives visitors and refers to appropriate areas; assists with arranging and contacting other agencies to obtain client information, as required.
  • Sets up and maintains a filing system for a variety of records such as client records, correspondence, reports, minutes, directories and personal information by creating and labelling files, developing forms, indexing materials and filing.
  • Assists with client intake by scheduling and confirming client appointments, obtaining client information, completing required documentation, maintaining wait lists and sending information to relevant sources; inputs data and information into relevant computer system for the purpose of admitting and/or discharging clients; updates records on a regular basis, as required.
  • Types correspondence, reports and documents from rough draft, general instruction and/or recording devices by utilizing various computer software; inputs client information, maintains registries, develops templates and types from handwritten draft or general instruction; prepares various informational/resource packages by designing, updating, photocopying and collating packages/brochures for distribution to the clients/families and others.
  • Provides clerical support to home support providers by ensuring payment and client care for a designated area(s); enters data into a computerized system, sends service authorization forms and related forms to the home support provider to initiate service, change service and change client care level and/or client cost, where applicable; receives and reconciles data reports against client records, identifies any discrepancies and forwards information to the designated Home Health Professional for follow up.
  • Processes incoming and outgoing mail, faxes, reports/records, internal and courier documents by receiving, recording, date stamping, sorting and distributing mail to appropriate personnel and preparing outgoing mail for pickup; signs for receipt of packages and shipments.
  • Arranges meetings/special functions by booking meeting rooms, contacting appropriate personnel, sending invitations, typing and circulating notices and/or agendas from written drafts; records and distributes meeting minutes, as directed.
  • Assists others with the use of office equipment such as photocopiers, shredders, fax machines and other office software; carries out minor maintenance such as loading paper, removing paper jams, cleaning glass and changing toner cartridges; refers further maintenance required to Manager or designate for approval.
  • Maintains and compiles statistics, as required by utilizing office software to track items such as nursing assignments; prints statistical reports as required.
  • Coordinates off-site storage of records and archives; maintains records of what is stored off-site; locates offsite file and processes documentation for retrieval; completes necessary paperwork and arranges for records to be shipped to off-site storage, as required.
  • Monitors and maintains levels of stationery, office supplies, medical and pharmaceutical equipment and supplies according to pre-determined levels by completing requisitions for signature and forwarding approved requisition to appropriate personnel.
  • Receives and checks orders, restocks shelves, distributes supplies to staff as required and matches invoices and packing slips to ensure that supplies received are accurate; communicates with Home Health staff, central stores, local hospitals and pharmacies and other health departments regarding supplies and equipment.
  • Cleans and sterilizes medical equipment and instruments in accordance with established procedures; prepares equipment and instruments for offsite sterilization; cleans and organizes supply areas and clinic rooms; clean service delivery rooms including dusting and washing shelves; cleans returned equipment and checks for repair.
  • Maintains medical equipment and supplies by performing duties such as organizing repair/maintenance of equipment ensuring bottles of solution are correctly labelled in accordance with Workplace Hazardous Information Systems; delivers supplies and equipment to and from the hospital or other supply depot, as required.
  • Performs other related duties as assigned.
Qualifications: Education and Experience


Grade 12, completion of an Office Administration or Medical Office Assistant Certificate and one (1) year recent related experience, or an equivalent combination of education, training and experience.

Valid BC Driver's license and access to personal vehicle for business-related purposes, as required.


Skills and Abilities
  • Ability to communicate effectively, both verbally and in writing.
  • Physical ability to carry out the duties of the position.
  • Ability to work independently and in cooperation with others.
  • Ability to operate related equipment.
  • Ability to organize and prioritize.
  • Ability to type at 50 wpm.
  • Knowledge of general office procedures.
  • Ability to establish and maintain rapport with clients.
  • Knowledge of medical terminology.
  • Knowledge of nursing equipment including sterilization techniques and procedures.
  • Business writing skills.
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