Medical Office Administrator jobs

Aquilon Foot Clinic 1 & 2 are looking for an exceptional Office Manager who is highly motivated, organized, and is passionate about creating outstanding patient experiences.

If you’re someone who enjoys a fast-paced environment, improving systems, and creating a positive workplace culture, we’d love to meet you.

We are a busy chiropody practice with four practitioners, multiple satellite office locations, and a dedicated team committed to providing excellent patient care. We are looking for someone who is ready to take on a leadership role and help our clinics continue to grow and operate efficiently.

This is an excellent opportunity for an experienced medical office professional- or a medical assistant, dental assistant, or other healthcare professional who loves building high-performing teams, improving systems, and wants to take on a greater responsibility.

Position Details

Position: Office Manager

Hours: 40 hours per week, 5 days a week

Evening Availability: Monday and Tuesday evenings as needed

Compensation: Competitive salary based on experience

What You’ll Be Responsible For

The successful candidate will be responsible for overseeing the day-to-day administrative and operational functions of the clinics, including but not limited to:

· Managing and coordinating clinic staff and daily schedules

· Providing leadership, guidance, and motivation to team members

· Helping foster a positive, respectful, and collaborative workplace culture

· Performing daily administrative and front-office duties

· Managing patient accounts and accounts receivable

· Processing insurance claims and third-party billing

· Managing accounts payable

· Using Quickbooks for bookkeeping and assisting with payroll

· Coordinating practitioner schedules and clinic operations

· Helping maintain efficient workflow between practitioners, administrative staff, and patients

· Communicating with patients, insurance companies, suppliers, and other stakeholders

· Assisting practitioners with patients when required

· Providing chair-side assistance as needed

· Helping patients with custom orthotics, footwear, stockings, and brace fittings

· Supporting operations across our satellite locations when required

· Identifying opportunities to improve clinic efficiency and patient experience

· Helping develop, implement, and maintain clinic policies, procedures, and protocols

The Ideal Candidate

We are looking for someone who is:

· Highly motivated, dependable, and organized

· A strong communicator and natural team leader

· Confident in taking initiative and making decisions

· Able to lead, motivate, and support colleagues

· Professional, approachable, and patient-focused

· Comfortable working in a busy healthcare environment

· Able to multitask and prioritize competing demands

· Detail-oriented, particularly when dealing with billing, finances, payroll, and patient records

· Comfortable learning new systems

· Comfortable working independently while also being an active member of a team

Experience and Qualifications

· Experience in a medical or healthcare setting is strongly preferred

· Bilingualism is an asset

Join Our Team

If you’re ready to take the next step in your leadership career and want to become an important part of a busy and growing healthcare practice, we’d love to hear from you.

Job Type: Full-time

Pay: From $25.00 per hour

Work Location: In person