Medical Office Administrator jobs in Ottawa, ON
Treatment Coordinator / Office Manager – Orthodontic Practice
Easily applyUrgently hiringRiverside OrthodonticsGloucester, ON- $28–$35 an hour
- Full-time +1
- On-site parking
- Development and documentation of office procedures and protocols.
- A professional and welcoming manner with patients, parents and referring offices.
Medical Office Administrator
Easily applyNewMD Connected Ltd.Ottawa, ON K1N 5Y9- $18–$20 an hour
- Full-time
- 8 hour shift
- Medical office: 1 year (required).
- Communicate effectively with medical staff regarding patient needs and updates.
- Attendance must be in good standing.
Medical Receptionist/Administrator
Easily applyNewDe N'Gal ClinicOttawa, ON K2G 1E6- $20–$23 an hour
- Permanent
- Monday to Friday
- Using OSCAR electronic medical record system.
- One year of medical administrative assistant experience (preferred).
- Greeting and checking in patients.
Medical Office Administrator
Easily applyOttawa Gastrointestinal InstituteOttawa, ON K1G 1A4- $20 an hour
- Full-time +1
- Weekends as needed
- Knowledge of general office procedures.
- Proficiency in medical software & data management.
- Perform other related office administrative duties as required.
Medical Office Administrator
Easily applyOttawa Gastrointestinal InstituteOttawa, ON K1G 1A4- $20 an hour
- Full-time +1
- Weekends as needed
- Knowledge of general office procedures.
- Proficiency in medical software & data management.
- Perform other related office administrative duties as required.
Dental Administrator
Easily applyKanataKanata, ON- $26–$32 an hour
- Part-time
- Proven experience in dental office administration or medical office management.
- Assist with compliance documentation related to medical terminology, privacy…
- View all Kanata jobs - Kanata jobs - Administrator jobs in Kanata, ON
- Salary Search: Dental Administrator salaries in Kanata, ON
Medical Office Administrator
Easily applySouth Capital FHTOttawa, ON K1T 1M9- $39,520–$43,680 a year
- Full-time
- Weekends as needed
- Minimum three years of administrative experience in a medical office, primary-care clinic, hospital, specialist office, or other healthcare environment.
Experienced Dental Administrator
Easily applyUrgently hiringApple's Dental ClinicsOrleans, ON K4A 4E7- From $25 an hour
- Full-time +1
- Paid time off
- Vision care
- Dental care
- Life insurance
- Company events
- Extended health care
Often responds in 3 days- An experienced administrative professional, ideally with dental office experience.
- Mastering our front desk operations and ensuring everything runs smoothly.
Team Lead/Dental Administrator
Easily applyOften replies in 1 dayManotick Main DentalManotick, ON- $25–$34 an hour
- Full-time +1
- Dental care
- RRSP match
- Company events
- On-site parking
- Wellness program
- Order supplies and coordinate general office maintenance as needed.
- The Team Lead/Dental Administrator will strengthen patient engagement by building trusting…
Medical Office Administrator (MOA)
Easily applyCare FertilityOttawa, ON K2A 3Z3- Full-time
- Familiarity with medical terminology specific to fertility care.
- Additional vocational training or certification in a medical field is preferred.
Office Administrator- care advocate
Easily applyTWG One Health Technology Inc.Nepean, ON K2H 5B9- $19–$23 an hour
- OneHealth Therapy Centre is seeking a highly organized, compassionate, and proactive Care Coordinator & Daily Operations Lead to oversee the operational flow…
- Department of MedicineOttawa, ON K1H 8L6
- $27.05–$32.33 an hour
- And statements in accordance with office records retention policies and practices.
- 1-2 years recent related experience in medical billing, preferably in a…
- University of Ottawa Heart InstituteOttawa, ON
- $25.80 an hour
- Knowledge of medical terminology and healthcare procedures.
- Includes managing patient referrals, phone calls, appointment bookings, medical records, and…
- healthcarecanOttawa, ON
- $227,344–$378,907 a year
- Full-time +1
- Acute Care Alberta is responsible for the leadership, oversight, coordination, planning, and performance management of acute care services across Alberta,…
- healthcarecanOttawa, ON
- $297,077–$374,578 a year
- Full-time +1
- Experience, at an operational level, as a medical leader who has developed and led innovative planning and programs in a complex, multi-stakeholder environment.
- healthcarecanOttawa, ON
- $36,863.52–$46,079.28 a year
- The CFPC accredits postgraduate family medicine training in Canada’s 18 medical schools.
- The CFPC is seeking a respected family physician leader to provide…
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Treatment Coordinator / Office Manager – Orthodontic Practice
Treatment Coordinator / Office Manager – Orthodontic Practice
Job details
Pay
Job type
Benefits
Full job description
Riverside Orthodontics is a specialist orthodontic practice in Riverside South, Ottawa, established in January 2026. As the practice continues to grow, we are seeking an experienced professional to lead our administrative and patient coordination functions.
The role combines office management, treatment coordination and front desk leadership. It carries responsibility for the patient experience from first enquiry through to the commencement of treatment, and for the administrative systems that support a growing specialist practice. This is a senior position rather than a reception role, and it reports directly to the orthodontist.
RESPONSIBILITIES
- Reception and day-to-day management of the front desk
- Presentation of treatment plans, including fees, insurance coverage and payment options
- Ownership of the new patient journey, from initial enquiry through to treatment start
- Structured follow-up with patients who have completed an examination but not yet commenced treatment
- Management of the appointment schedule and the recall system
- Insurance submissions, billing, accounts receivable and administration of payment plans
- Accurate and complete record keeping within the practice management software
- Development and documentation of office procedures and protocols
- Regular reporting to the orthodontist on practice performance
QUALIFICATIONS
- A minimum of two years in a dental or orthodontic practice, in a treatment coordinator, office manager or senior administrative capacity
- Demonstrated experience presenting treatment plans and conducting financial discussions with patients and families
- Proficiency with practice management software. Familiarity with Ortho2 Edge is an asset, although training will be provided to the right candidate
- Sound organizational judgement, and the initiative to establish systems independently rather than await direction
- A professional and welcoming manner with patients, parents and referring offices
- Fluency in French or Arabic is considered a significant asset, given the families we serve
WHAT THE PRACTICE OFFERS
- Compensation of $58,000 to $72,000 annually, commensurate with experience, together with a performance bonus linked to practice growth
- Schedule:
Monday and Wednesday, 8:00 am to 6:00 pm
Tuesday and Thursday, 8:00 am to 4:00 pm
Friday, 9:00 am to 1:00 pm
- A newly built, modern facility with current technology throughout
- The opportunity to establish standards and systems in a practice at an early stage of its development, rather than to inherit them, and to advance as the practice grows
APPLICATION
Applications may be submitted through Indeed and should include a resume together with a brief covering note describing an occasion on which you helped a hesitant patient move forward with treatment. These notes are read.
Job type: Full-time, permanent
Location: In person, Riverside South, Ottawa, ON
Pay: $28.00-$35.00 per hour
Benefits:
- On-site parking
Work Location: In person