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Medical Office Administrator jobs in Ottawa, ON

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    • Experience working in medical offices.
    • Supervise and coordinate the activities of medical office staff.
    • Extensive experience with medical office management…
    • Using OSCAR electronic medical record system.
    • One year of medical administrative assistant experience (preferred).
    • Greeting and checking in patients.
    • Working knowledge of medical terminology and medical specialty practices.
    • Completion of Medical Office Administrator, Medical Secretary, or equivalent formal…
    • Minimum two years dental administrator experience and Abeldent knowledge an asset.
    • Friendly office with excellent clientele and superb long-term staff.
    • Determine and establish office procedures and routines.
    • Initiate and maintain confidential medical files and records.
    • Reply to email and face to face inquiries.
    • View all The Ottawa Hospital Department of Ophthalmology -Physician MPC jobs - Ottawa jobs
    • Salary Search: Administrative Assistant salaries in Ottawa, ON
    • See popular questions & answers about The Ottawa Hospital Department of Ophthalmology -Physician MPC
    • Support the consistent implementation of practice group and Firm priorities across practices and offices.
    • The Manager, Practice Operations and Initiatives leads…
    • Handle general office management tasks, including maintaining supplies, scheduling, and ensuring a welcoming and organized clinic environment.
    • Knowledge of general office procedures.
    • Proficiency in medical software & data management.
    • Perform other related office administrative duties as required.
    • General office duties to support management.
    • We are a busy, fast-paced, growing medical office looking for a full-time Office Administrator/Receptionist!
    • Familiarity with medical terminology specific to fertility care.
    • Additional vocational training or certification in a medical field is preferred.
    • Knowledge of medical terminology and healthcare procedures.
    • Includes managing patient referrals, phone calls, appointment bookings, medical records, and…
    • Experience working in a medical office environment.
    • Prepares the examination rooms with necessary medical and office supplies.
    • Ability to perform basic troubleshooting of commonly used office and computerized systems.
    • Experience with electronic medical records and healthcare scheduling…
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    • Status and Hours: Regular Full-Time (35h/wk).
    • 4 weeks vacation plus other leave entitlements.
    • Flexible Health & Wellness Spending Account.
    • The CFPC accredits postgraduate family medicine training in Canada’s 18 medical schools.
    • The CFPC is seeking a respected family physician leader to provide…
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Career Resources:

Family Medicine Office Manager
Evergreen Family Health Centre
Ottawa, ON
$25–$27 an hour
Fixed term contract, Part-time, Contract, Permanent, Full-time
Apply now

Job details

Here’s how the job details align with your profile.

Pay

$25–$27 an hour

Job type

Fixed term contract
Part-time
Contract

Benefits

Pulled from the full job description
On-site parking

Full job description

Overview

ONLY APPLY IF YOU HAVE A MANAGERIAL MEDICAL OFFICE EXPERIENCE

We are seeking a dynamic and highly organized Manager of Medical Offices, across 3 sites to lead and oversee the daily operations of our healthcare facility’s administrative and clinical functions. This role is essential in ensuring a smooth, efficient, and patient-centered environment by managing staff, coordinating medical and administrative processes, and maintaining compliance with healthcare standards. The ideal candidate will bring a proactive approach, exceptional leadership skills, and a passion for delivering outstanding healthcare support.

Minimum of 2-3 years of experience is essential as a medical office manager

Duties

  • Supervise and coordinate the activities of medical office staff
  • Oversee patient scheduling, workflow, registration and check-in procedures to ensure a seamless patient experience
  • Manage electronic medical records systems (EMRs), ensuring accuracy, confidentiality, and compliance with HIPAA regulations
  • Collaborate with medical professionals to facilitate smooth clinic operations and support clinical workflows
  • Monitor and control office budgets, supplies, and equipment to optimize operational efficiency
  • Implement human resources policies including hiring, training, performance evaluations, and staff development
  • Ensure adherence to medical terminology standards and hospital or clinic protocols for patient care documentation
  • Maintain compliance with healthcare regulations and accreditation standards while fostering a positive work environment
  • Ability to bill and manage billings and corrections - deep understanding of OHIP billing codes
  • Support admin staff in the day to day running of the offices

Skills

  • Extensive experience with medical office management systems such as PS suite, ensuring accurate and secure documentation
  • Strong knowledge of medical terminology
  • Proven supervising experience in healthcare settings with the ability to lead diverse teams effectively
  • Familiarity with budgeting processes, Inventory control, financial management and resource allocation within a healthcare context
  • Manage all OHIP, tracking third party Billings and basic payroll preparation
  • Experience working in medical offices
  • Excellent communication skills to liaise effectively with staff, patients, vendors, and external agencies
  • Ability to adapt quickly to evolving healthcare regulations and technological advancements
  • Nursing background will be an advantage
  • Administrative background is essential
  • Familiar with managing referrals and billings for specialists

Join us in shaping a healthcare environment that prioritizes excellence in patient care through strong leadership and innovative operational strategies. We are committed to supporting your professional growth while fostering a vibrant workplace dedicated to making a difference.

Pay: $25.00-$27.00 per hour

Expected hours: 30.0 – 40.0 per week

Benefits:

  • On-site parking

Work Location: In person

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