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Medical Office Administrator jobs in Ontario

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    • Perform annual inventory of office supplies.
    • Maintain organized and complete patient records in accordance with office procedures and privacy requirements.
    • Medical office: 5 years (required).
    • Maintains electronic medical record, performs tasks (including filing testing, uploading faxes and filing, and booking…
    • Previous experience in a chiropractic, medical, dental, physiotherapy, or other healthcare office.
    • Previous office management or team leadership experience.
    • Healthcare, medical office or private-clinic experience strongly preferred.
    • We are seeking an experienced, organized and patient-focused *Senior Medical Office…
    • Competitive salary and vacation package.
    • Comprehensive extended health and dental program.
    • Plans, coordinates and monitors all operational and quality…
    • This role is critical in enhancing practice performance and supporting the team.
    • Oversee all administrative operations to ensure efficiency and effectiveness.
    • Maintain accurate electronic medical records and ensure compliance with.
    • Referrals, transferring medical records, and facilitating communication.
    • Specialty Program & Administrative Support: Partner with Program Concierges during specialty care journeys, coordinate member billing and medical record…
    • Excellent organizational skills with attention to detail in managing electronic medical records and office documentation.
    • It allows for health care providers to come to know and understand the person’s life story, experience of health, the role of family in the person’s life, and…
    • Implement office procedures, always in direct communication with owner.
    • Coordinate scheduling using Open Dental & Google Workspace & in office communication…
    • Previous experience in a dental office is required.
    • The ideal candidate will have previous treatment coordinator experience and a strong understanding of dental…
    • One (1) year of experience in a healthcare facility or medical office required.
    • Medical office: 1 year (required).
    • Must be legally eligible to work in Canada.
    • Dental office experience: 2 years (required).
    • The successful candidate shall be responsible for planning and overseeing all administrative support and office…
    • Strong knowledge of medical terminology relevant to dental care and electronic medical records systems.
    • Maintain a clean, organized front desk area while…
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Job Post Details

Medical Office Administrative Assistant
Woodfield Surgical Centre
444 Waterloo Street, London, ON N6B 2P2
From $22 an hour
Full-time
Apply now

Job details

From $22 an hour
Full-time
Monday to Friday
444 Waterloo Street, London, ON N6B 2P2

Full job description

Medical Office Administrative Assistant Woodfield Surgical Centre

Full-Time Monday to Friday, 8:30 am – 4:30 pm

Previous Medical Office Experience required

Wage negotiable based on experience

Knowledge of Microsoft required

Duties and Responsibilities

Clinical and Patient Administrative Duties

· Book, confirm, reschedule, and follow up on patient appointments.

· Register patients and ensure patient information is accurate and up to date.

· Prepare clinical charts and documentation for clinic appointments and OR days.

· Respond to patient inquiries received through the practice website.

· Answer incoming telephone calls and manage a multi-line telephone system.

· Receive, document, and relay messages between patients, physician and nurse.

· Respond to patient and staff emails in a timely and professional manner.

· Coordinate patient communications and follow-up as required.

· Manage incoming and outgoing faxes, including referrals, consultation reports, medical reports, and other clinical correspondence.

· Transcribe accurate clinic notes and operative reports.

· Maintain organized and complete patient records in accordance with office procedures and privacy requirements.

· Process patient payments and issue receipts.

Operating Room and Surgical Administration

· Prepare patient charts and required documentation for OR days.

· Schedule casual Registered Nurses (RNs) for surgery days according to the surgical schedule and staffing requirements.

· Coordinate and communicate scheduling information with physicians, nurses and other clinical staff as required.

· Maintain monthly OR ledgers and ensure information is recorded accurately and kept up to date.

· Stock green towels, pillowcases and face cloths in OR and procedure rooms.

Physician and Office Scheduling

· Maintain the physician's monthly calendar.

· Ensure scheduling changes are communicated appropriately to affected staff and patients.

Administrative and Office Operations

· Order and coordinate the receipt and delivery/pick-up oxygen tanks. Order Botox, dermal fillers and Obagi skin-care products.

· Monitor supplies and coordinate ordering to ensure appropriate inventory levels

· Perform annual inventory of office supplies.

· Maintain accurate records related to inventory.

· Provide general administrative support to the physician and clinical team.

· Maintain and coordinate the call schedule for the North Site

Pay: From $22.00 per hour

Expected hours: 37.5 per week

Work Location: In person

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