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Medical Office Administrator jobs in Brampton, ON

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    • This position is designed for an experienced dental front-office professional.
    • Two to three years of dental experience in a front-office or patient-coordination…
    • Ensure compliance with dental regulations and office policies.
    • Dental office experience: 2 years (required).
    • Competitive Salary: Attractive compensation based…
    • Previous experience in a dental office is required..
    • The ideal candidate will play a crucial role in ensuring quality patient care and ensuring a seamless…
    • Provide office tours to new patients to enhance their comfort and familiarity.
    • Update patient records accurately, including medical history and consent forms.
    • Ordering and keeping track of office and medical supplies.
    • Managing/updating medical records and other office documentation, including legal and insurance.
    • 3+ years of experience working as an administrative assistant or a related role in a medical office setting.
    • Register new patients and update medical records.
    • General office administration, including but not limited to: Scheduling, payroll, up-keep, file maintenance, ordering medical and office supplies.
    • Minimum of 3 years of experience in a medical office setting (required).
    • Knowledge of medical terminology and electronic medical records, including hospital and…
    • In office with regular travel throughout assigned regions.
    • Reports To: Vice President, Clinical Operations (or Chief Operating Officer).
    • This leadership role is responsible for driving operational excellence, supporting Clinic Leads and administrative teams, ensuring consistent patient…
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    • Provide daily, weekly, and monthly reports on various metrics related to the role such as missed care, referral acceptance etc. to internal office.
    • Proven experience managing a medical spa with strong supervisory skills.
    • Familiarity with electronic medical records systems such as Zenoti or equivalent…
    • Coordinate intra-office and inter-office schedules and appointments.
    • Directly contribute to the success and profitability of the office through effective…
    • Minimum 1 year of accounts receivable experience in a dental office.
    • Collaborate with front office and clinical staff to ensure accurate documentation and…
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    • The Clinic Administrator/Receptionist is responsible for a wide variety of clerical office duties in support of clinic administration.
    • 10-18 hours per week.
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Job Post Details

Dental Administrator/Receptionist - job post

M City Dental
Mississauga, ON L5B 4M6
$25–$35 an hour - Permanent, Full-time
Responded to 75% or more applications in the past 30 days, typically within 3 days.

Job details

Pay

  • $25–$35 an hour

Job type

  • Permanent
  • Full-time

Location

Mississauga, ON L5B 4M6

Benefits

Pulled from the full job description

  • Paid time off
  • On-site parking

Full job description

Dental Treatment Coordinator (Dentrix Required)

M City Dental — Dr. Mahmoud Manzoor & Associates

Mississauga, ON · Full-Time · On-Site

Position Overview

M City Dental is a high-volume dental practice where the front office functions as the operational heart of the clinic. The Dental Treatment Coordinator serves as the primary point of contact for patients and holds full accountability for daily front-office operations.

This position is designed for an experienced dental front-office professional. Given the pace and complexity of the practice, we have defined clear prerequisites and encourage prospective candidates to review them before applying.

Non-Negotiable Requirements

Applicants must meet both of the following to be considered:

  • Two to three years of dental experience in a front-office, reception, or patient-coordination capacity.
  • Demonstrated proficiency in Dentrix, including scheduling, billing entry, and insurance verification/correspondence within a live practice environment.

Candidates who do not meet both criteria are unlikely to be a strong fit for the role.

Key Responsibilities

  • Maintain an efficient appointment schedule through confirmations, reminders, rescheduling, and prompt filling of cancellations.
  • Manage inbound lead inquiries across multiple platforms and convert them into booked and completed appointments.
  • Own patient follow-up end to end, including recalls, treatment-plan follow-ups, and post-visit outreach.
  • Administer scheduling, billing, insurance verification, and patient records within Dentrix.
  • Maintain and report on operational metrics, including call volume, conversion, recall rates, production, and no-shows.
  • Oversee front-office operations, including payments, insurance processing, and daily opening and closing procedures.

Qualifications

  • Two to three years of dental experience in a front-office or patient-coordination role.
  • Proficiency in Dentrix (prior hands-on use required).
  • A demonstrated track record of converting lead inquiries across various platforms into booked appointment conversions.
  • Working knowledge of insurance verification and billing processes.
  • Strong organizational discipline and full accountability for outcomes.
  • Composure and professionalism in a fast-paced, high-volume setting.

Application Process

Interested candidates are invited to submit a resume along with a brief cover letter describing why they would be a great fit for a patient-facing front desk environment. Applications are reviewed on a rolling basis.

M City Dental is an equal opportunity employer.

Job Types: Full-time, Permanent

Pay: $25.00-$35.00 per hour

Expected hours: 35.0 – 44.0 per week

Benefits:

  • On-site parking
  • Paid time off

Ability to commute/relocate:

  • Mississauga, ON L5B 4M6: reliably commute or plan to relocate before starting work (required)

Education:

  • Bachelor's Degree (preferred)

Experience:

  • Dentrix: 2 years (required)
  • Dental Administrative: 3 years (required)

Work Location: In person

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