Medical Office Administrator jobs in Barrie, ON

Administrator — Child Development Centre Barrie, Ontario | Full-Time, Permanent | Monday to Friday, 8:30 AM – 4:30 PM | $40,000 – $45,000 per year (based on experience)

We are an Autism Centre in Barrie providing multidisciplinary support to children and families. As our Administrator, you will be managing scheduling, client records, and daily office functions while serving as a point of contact for the families we work with.

This is a role for someone who is highly organized and genuinely invested in a mission-driven
environment. You will work closely with clinical and leadership staff to ensure that operations run smoothly so our team can focus on the children and families they serve.

Responsibilities:

• Serve as a professional and responsive first point of contact for parents, caregivers, and referral sources
• Manage scheduling and appointments using the Jane platform
• Maintain accurate and confidential client files and records
• Create, edit, and manage documents, forms, reports, and correspondence
• Support clinical staff with administrative coordination as required
• Handle incoming calls, emails, and parent inquiries with professionalism and discretion
• Assist with office operations, administrative procedures, and special projects as directed by management
• Uphold confidentiality of all client and organisational information

What We're Looking For:

• Minimum 4 years of administrative experience, preferably in a healthcare, educational, or social services setting
• Demonstrated ability to maintain strict professional boundaries in a team environment
• Strong organizational skills and the ability to manage competing priorities with minimal supervision
• Excellent written and verbal communication — clear, measured, and professional
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with scheduling software is an asset
• Familiarity with Jane App is a significant asset
• A high degree of discretion is essential — this role involves ongoing access to sensitive client, staff, and organisational information
• Comfortable operating as a calm, steady presence in a fast-paced clinical environment
• A genuine alignment with working in a child and family-centred environment

What We Offer:

• Competitive salary commensurate with experience
• Stable Monday–Friday schedule with no evenings or weekends
• A supportive, professional team environment
• Meaningful work that directly supports children and families in our community
• Opportunities for professional growth and development

If you are a highly organized professional with a strong administrative background and a genuine interest in supporting children and families, we want to hear from you. Please submit your resume and a brief cover letter outlining your relevant experience.

We thank all applicants for their interest. Only those selected for an interview will be contacted.

Pay: $45,000.00 per year

Benefits:

• On-site parking

Application question(s):

• Have you used Jane App in a professional setting?

Experience:

• administrative: 4 years (required)

Work Location: In person