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Medical Office Administrator Assistant jobs in Mississauga, ON

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    • Strong familiarity with medical terminology and electronic medical record (EMR) systems.
    • Ensuring patient confidentiality and handling medical records securely.
    • Previous experience in a medical office, clinic, or healthcare setting preferred.
    • Medical office: 1 year (required).
    • Experience with Accuro EMR is an asset.
    • The medical office assistant will be responsible primarily for tasks including scheduling and confirming appointments, recording and relaying information to the…
    • Knowledge of office procedures and medical terminology.
    • Minimum of 1 year of experience in medical office management; Family Medicine Office Administration.
    • Multi-specialty medical office environment.
    • Maintain inventory and order medical and office supplies as needed.
    • Assist with referrals and follow-ups.
    • Experience working in a medical office or healthcare setting, preferably in a clinic is an asset.
    • Your expertise in medical administrative support and…
    • Proficient in medical terminology and healthcare procedures.
    • Performing administrative tasks, such as filing paperwork and processing medical records.
    • Provide care delivery at any of the office sites as program needs dictate.
    • Ensures that all office equipment is well maintained and in good working order.
    • Minimum 1–2 years of experience in a medical clinic or healthcare setting family medicine experience is strongly preferred.
    • Answering high volume office phone calls, confirming/rescheduling office appointments.
    • Scheduling patient follow-up appointments and medical procedures.
    • Provide general receptionist & office related services.
    • Contacting physicians offices to collect information and schedule tests.
    • Orders and maintains office and clinical supplies and equipment as required.
    • Demonstrating a high degree of accuracy and efficiency, manages new referrals,.
    • Schedule patients and manage electronic medical records.
    • Days in office may be adjusted based on clinic needs.
    • Experience in healthcare settings.
    • As an integral member of the Occupational Health Team this position is responsible to provide administrative support to all members of the team.
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Job Post Details

Medical Office Assistant - job post

Toronto Head & Neck Clinic
491 Eglinton Avenue West, Toronto, ON M5N 1A8
$20 an hour - Full-time, Contract

Job details

Pay

  • $20 an hour

Job type

  • Contract
  • Full-time

Shift and schedule

  • Monday to Friday

Location

491 Eglinton Avenue West, Toronto, ON M5N 1A8

Full job description

Medical Office Administrator (12-Month Contract)

Company: Toronto Head and Neck Clinic
Location: Toronto, ON
Job Type: Full-time, 12-Month Contract (with potential for extension)
Wage: $20.00 per hour
Schedule: Monday to Friday (9:00 AM – 5:00 PM closing shift) + occasional Saturdays
Start Date: December 1, 2026

About Us : The Toronto Head and Neck Clinic is a premier Ear, Nose, and Throat (ENT) medical facility. We are dedicated to providing specialized, compassionate, and high-quality care to our patients. Our clinic operates under the Ontario Health Insurance Plan (OHIP). We are seeking an organized, punctual, fluent English-speaking Medical Office Administrator to manage our afternoon operations, handle clinical administrative tasks, and close the clinic daily.

Key Responsibilities

  • Patient Reception: Welcome patients warmly, manage the check-in process, and verify valid OHIP health cards upon arrival.
  • Appointment Scheduling: Coordinate complex physician schedules, book specialist consultations, and schedule follow-up appointments.
  • Phone & Email Triaging: Answer incoming clinic inquiries, direct urgent calls appropriately, and respond to the general clinic email inbox.
  • Referral Management: Process incoming patient referrals from family physicians and manage outgoing medical faxes.
  • Administrative Support: Maintain digital patient charts and keep the reception area organized. (Note: This role does not involve medical billing).
  • Closing Operations: Manage afternoon clinic flow during operational hours (8:00 AM – 4:00 PM) and handle end-of-day office closing procedures until 5:00 PM.

Job Requirements

  • Language Proficiency: Must be fully fluent in English with exceptional verbal and written communication skills.
  • Availability: Must be able to work the 9:00 AM to 5:00 PM shift Monday to Friday, and be available to work occasional Saturdays as required by the clinic schedule.
  • Commitment: Ability to fulfill the initial 12-month contract starting December 1, 2026.
  • Experience: Minimum 1–2 years of experience in a Canadian medical clinic front desk or administrative role.
  • Technical Skills: Proficiency with Electronic Medical Records (EMR) software and standard office programs.
  • Privacy Compliance: Strict adherence to Ontario personal health privacy regulations (PHIPA).
  • Education: High school diploma required; completion of a Medical Office Administration program is preferred.

Pay: $20.00 per hour

Work Location: In person

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