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Medical Office Administrative jobs in Ottawa, ON

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    • Previous administrative experience in an office setting; experience in medical or dental offices is a plus.
    • In this vital role, you will be the backbone of our…
    • View all Children Hospital of Eastern Ontario jobs - Ottawa jobs
    • Salary Search: Office Administrator salaries in Ottawa, ON
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    • 3-5 years of experience in a healthcare administration, clinic management, or supervisory role (medical office or sleep/respiratory setting is an asset).
    • Proficiency with technology and administrative systems.
    • Ensure efficient daily Clinic operations and administrative support for practitioners.
    • You will oversee the daily administrative operations of our office.
    • Proven experience in an administrative role with strong organizational skills.
    • Working knowledge of medical terminology and medical specialty practices.
    • Maintain and organize administrative manuals and operational procedures.
    • Experience in a medical administrative or healthcare office setting is preferred.
    • Perform general administrative duties, including office supply ordering and…
    • Previous experience in a medical office or referral coordination role (preferred).
    • Knowledge of medical terminology and Ontario healthcare referral processes.
    • Interaction régulière avec les patients, les professionnels de la santé et l’équipe administrative.
    • L’Équipe de santé familiale académique Montfort (ESFAM)…
    • Handle administrative duties such as filing, data entry, and managing office supplies to support overall office efficiency.
  • View similar jobs with this employer
    • Provide administrative support to the Clinic including forms and documentation for new and existing clients.
    • Welcome clients by greeting and orienting them to…
    • Oversee daily administrative tasks, supplies, contracts, file management, and office policies and procedures.
    • We are seeking a dedicated and experienced Medical…
    • Provide administrative and front-desk coverage when required.
    • Understand the level of discretion and service expected in a premium private medical practice.
    • The ideal candidate will be responsible for managing front desk operations, providing excellent patient service, and supporting the administrative functions of…
    • Basic knowledge of medical terminology and healthcare administrative procedures.
    • Previous experience in a healthcare, rehabilitation, or medical office setting…
    • Continuous Improvement: Identifies opportunities to improve operational efficiency, client service, organizational effectiveness, and administrative processes.
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Office Administrator
Children Hospital of Eastern Ontario
·
5.0
272 Ottawa (children's Hospital) Heliport, Ottawa, ON K1G 1N7
Up to $32.40 an hour
Part-time, Permanent, Full-time
Apply now

Job details

Up to $32.40 an hour
Dental care
Part-time, Permanent, Full-time
272 Ottawa (children's Hospital) Heliport, Ottawa, ON K1G 1N7

Full job description

Overview

We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that administrative functions run smoothly and efficiently. Your proactive approach, exceptional organizational skills, and positive attitude will help create a welcoming environment for clients, visitors, and team members alike. This position offers an exciting opportunity to contribute to a professional setting where your multitasking abilities and attention to detail will shine.

Duties

  • Manage front desk operations, greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
  • Perform data entry tasks accurately using Microsoft Office Suite, Google Workspace, and QuickBooks to maintain up-to-date records
  • Handle clerical responsibilities such as filing, photocopying, proofreading documents, and organizing office supplies
  • Support bookkeeping activities including invoicing, expense tracking, and basic financial record-keeping with QuickBooks
  • Provide exceptional customer service by addressing inquiries promptly and supporting clients or patients in person or via phone
  • Coordinate appointments, schedule meetings, and maintain calendars to optimize office workflow
  • Assist in medical or dental office settings by managing patient records, verifying insurance information, and supporting administrative needs

Skills

  • Strong computer skills with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Drive), and QuickBooks
  • Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
  • Demonstrated clerical experience including filing, data entry, proofreading, and document management
  • Exceptional customer service skills with professional phone etiquette and experience handling multi-line phone systems
  • Previous administrative experience in an office setting; experience in medical or dental offices is a plus
  • Ability to type quickly with high accuracy; strong attention to detail for proofreading and data verification
  • Knowledge of bookkeeping procedures including invoicing and expense management using QuickBooks or similar software

Join us as an Office Administrator and become a key contributor to our efficient operations! Your enthusiasm for organization combined with your excellent communication skills will help foster a productive workplace environment. We value proactive team players who are eager to support our mission through exceptional administrative support.

Pay: Up to $32.40 per hour

Work Location: In person

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