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Medical Office Administration jobs in Vancouver, BC

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    • The Personal Assistant/Administration role supports smooth daily operations through dependable administrative and customer service.
    • Five years’ experience working collaboratively with other healthcare professionals within a medical facility.
    • Reports To:* Division Leads, IVF Teams.
    • Medical office: 1 year (required).
    • You'll also assist with administrative tasks like mail distribution, filing, and managing office supplies.
    • A private gastroenterology medical practice requires a medical office assistant for one gastroenterologist.
    • Medical office Assistant: 3 years (required).
    • Five years’ experience working collaboratively with other healthcare professionals within a medical facility.
    • Reports To:* Division Leads, IVF Teams.
    • Good knowledge of Microsoft office products.
    • Transport clients to medical, dental or other necessary appointments as needed.
    • 8-hour shift weekdays (9a-5p).
    • This is Full time/ Part Time position.
    • Wage is based on experience.
    • Knowledge of Tracker is an asset.
    • Experience in optimizing schedule consistently for the…
    • 2+ years of experience in healthcare administration, coordination, or a clinical support role.
    • Position Type:* Full-time, Permanent.
    • A genuine interest in people and enthusiasm for medical aesthetics and patient care.
    • Accurately collect and document patient information and communications in…
    • This role is ideal for individuals with a background in business administration, healthcare administration, or customer service coordination who are highly…
    • Transport clients to medical, dental, or other necessary appointments as needed.
    • The Case Manager is responsible for the overall functions of the residential…
    • We are looking for a dental receptionist with at least one year experience in dental admin and has knowledge of dental insurances and basic clinical knowledge…
    • Accounts receivable and other financial administration.
    • The ideal candidate will have 2–5 years of dental administration experience and experience with a…
    • Previous medical office, healthcare administration or client-facing experience is an asset.
    • If you’re someone who genuinely enjoys connecting with people, can…
    • Medical office: 2 years (preferred).
    • Proficiency in using electronic medical record (EMR) systems and other relevant software applications.
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Job Post Details

Personal Assistant/Administration
Stonebridge Medical & Cosmetic Centre
Vancouver, BC
$22–$45 an hour
Part-time, Full-time
Apply now

Job details

$22–$45 an hour
Paid time off, Vision care, Dental care, Life insurance, Employee assistance program, Wellness program, Work from home, Flexible schedule
Part-time, Full-time
Vancouver, BC

Full job description

Overview

The Personal Assistant/Administration role supports smooth daily operations through dependable administrative and customer service. You’ll coordinate schedules, manage information, and help colleagues stay organized and responsive.

Responsibilities

  • Maintain appointments using Microsoft Outlook Calendar or Google Workspace, organize files, and complete accurate data entry and filing.
  • Handle incoming calls with professional phone etiquette, support front desk needs, and respond to customer inquiries courteously.
  • Prepare and proofread correspondence, type documents, coordinate signatures through DocuSign, and assist with routine bookkeeping using QuickBooks.
  • Use Microsoft Office and multi-line phone systems to manage administrative tasks and keep records organized.
  • Your impact: Timely, accurate support helps colleagues focus on their priorities and gives customers a smooth, professional experience.

Requirements

Required: Strong organizational skills, clear written communication, accurate typing, proofreading, data entry, filing, customer service, and confident use of Microsoft Office, calendars, and phone systems are practical capabilities for this role. Preferred: Office, clerical, or administrative experience, along with familiarity with QuickBooks, bookkeeping, Google Workspace, DocuSign, front desk support, and multi-line phone systems, will help you contribute effectively.

Pay: $22.00-$45.00 per hour

Expected hours: 40.0 per week

Benefits:

  • Dental care
  • Employee assistance program
  • Flexible schedule
  • Life insurance
  • Paid time off
  • Vision care
  • Wellness program
  • Work from home

Application question(s):

  • Send your resume directly to...... meghan223300@gmail.com
  • We only accept resumes sent directly via email. No other submissions will be reviewed.

Work Location: In person

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